word templates

[Guest]

How can I reduce my word template from 707KB to something much smaller? We
are a school who have produced a letter head (on CorelDRAw12) and transfered
the file to WORD. The letter contains a text box within which the letters
will be written and then printed and posted out.

the file size is 707KB and with the number of letters to write over the
months will soon use our memory. Can the same template be stored for less
space?

Andy Reid

 

[Jezebel]

The trick is to fix the graphic. By the sounds of it, yuou copied and pasted
direct from Corel -- in which case what you currently have is an embedded
Corel object. You're lucky it's so small!

Go back to Corel and set up the graphic exactly as you want it to end up in
Word: in particular, set the finished size and resolution (experiment, but
these days there's usually no great benefit going above 180 dpi). Then
export the graphic to JPG and GIF. Check which is the smaller (it depends on
the nature of the graphic). Import the smaller one into Word using Insert >
Picture > From file. Don't make ANY modifications to the graphic after
you've imported it. If there's anything wrong with it, go back to Corel and
start again.

 

[Dian D. Chapman, MVP]

<hee, hee> I'm sure Jezebel's answer is on the right track for you.

But I've got to tell you this little related story...

I was doing consulting for a company who had a letterhead template
with one simple graphic and a footer...and this template was 3.5
meg!!!

I died laughing when I saw this. And they were wondering why "Word"
was eating up all their server space!<lol>

I opened the template...set it into a nice Print Preview mode....took
a screen shot of the graphic...went into the header...deleted their
file, dropped in the screen shot (which looked as good to the normal
user without a "graphics" eye)...and resaved the template.

It changed from 3.5 meg...to 24k!<rofl>

More fun...the VP who was complaining the loudest about "this
Microsoft crap" was the same person who had created/embedded the
graphic!<evil smirk> That was a fun day!</hee. hee>

Good luck...

Dian D. Chapman, Technical Consultant
Microsoft MVP, MOS Certified
Editor/TechTrax Ezine

Free MS Tutorials: http://www.mousetrax.com/techtrax
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On Tue, 22 Feb 2005 23:51:03 -0800, "Andy Reid css" <Andy Reid

 

[Suzanne S. Barnhill]

Furthermore, if you are only going to be printing the letters (not sending
them electronically), it would save you many many MB over the years to link
the graphic instead of embedding it. When you create the template, in the
Insert | Picture dialog, click the arrow beside Insert and choose Link to
File.

Also, you shouldn't need a text box for users to type the letter in (this
will reduce the available length to one page). For tips on proper letterhead
construction, see http://home.earthlink.net/~wordfaqs/Letterhead.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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