Word 2007 - View Style Dialog

[Ardell]

Is there a way inWord 2007 to see the Style Dialog Box that used to be on
the toolbar in Word 2003? If not, how do you know what style you're in
when working in Print Layout View?
I really like this new Word, but it's a trip to figure out!!

Ardell

 

[Terry Farrell]

If you display the Home Ribbon (if not already displayed), right-click on
the miniscule arrow at the lower right-hand end of the Style box (or use
Alt+Ctrl+Shft+S). That will drop down the Style list and the style being
used will be highlighted.

 

[Guest]

What Terry said - and you can drag it to the right to dock it like the task
pane.

 

[Jay Freedman]

Another solution is to go into the Customize dialog, choose "Commands
Not in the Ribbon", and select the Style item -- the tooltip when you
hover over it says "Commands Not in the Ribbon | Style
(StyleGalleryClassic)". Add it to the Quick Access Toolbar, and it'll
always show the current style, the same as the one in the toolbar in
Word 2003.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

 

[Terry Farrell]

And note that there are several options now so that you can control which
styles are displayed, whether they are displayed in plain text or in the
Styles themselves, the order of display, and more. You can also control
which styles are displayed in the Style Group on the Home Ribbon. So loads
of thought has gone into making styles user-friendly. Now al I need is the
time to set it up!

Terry

 

[Klaus Linke]

Now all I need is the time to set it up!

That's the problem: Is it really user-friendly?

My dream interface would work much along the lines of the Windows Explorer
"detailed" view:
Show the style name and style type by default, and allow to add/remove more
tabs ("In Use", "Built-in", "Outline level", maybe even fully customizable
to show any style property such as font, size...).

Then if you click on the header, the list is sorted by that property -- say
by type would show all the paragraph styles together, all character styles
together; by "In Use" would sort the used styles to the top, ...
Clicking again would sort descending.
Or you can drag columns left and right.

And if you right-click on that header, you can remove the column, or add
another one.

I don't understand the thinking and the goals of Word2007 (yet?).
Are the "QuickStyle" lists supposed to take over the job of templates? Looks
like it, since the Organizer has been banned to the Developer tab, which
isn't accessible by default.
The Quick Style lists offered seem to contain varying selections of the
built-in styles... which might work pretty well for office docs (memos,
reports...) in the narrow sense. But if you don't create such office
documents, they don't seem terribly useful.

OTOH I'm extremely happy that the old styles dropdown wasn't completely
removed, as Jay said, and that it can be added to the QAT.

Regards,
Klaus

 

[Ed Mullikin]

It is such a drastic change that my opinion so far is "AAUUUUGHHH!!!"

 

[Ardell]

You said "You can also control which styles are displayed in the Style Group
on the Home Ribbon" How is that accomplished? I want our users to see the
firm's styles, not the Microsoft styles.

Thanks
Ardell

 

[Terry Farrell]

If you open the Style Dialog (click the little arrow in the right hand
corner of the Style Group on the Home Ribbon) you will see an icon for
Manage Style which lets you restrict or recommended styles. Then if you use
the Option button, you can control which styles are displayed in the Style
Dialog. You can also assign which styles you want to display in the Home
group 'Quick Style Gallery' (as it is called) by right clicking on any style
in the Style dialog and choosing to add or remove it from the Quick Style
Gallery.

 

[Ardell]

That is exactly what I needed to know. .
If I save those changes to "All documents created on this Template" will
that update my Normal, which I can then distribute to our users? Or is
there a better way to get the changes passed down?
Thanks so much
Ardell

 

[Terry Farrell]

That is one way of propagating the styles - but possibly not the best. It
depends on whether everyone is just using normal.dot and no other templates
or if they use templates for their work.

terry

 

[Beth Melton]

It looks like you have what you were looking for but here's something you
may want to consider.

You can create a new Quick Style Set, set it as your default and you can
distribute your Quick Styles set to others. Think of Quick Styles as a new
type of formatting template or a "style packager".

Modify and the Styles you want to use. For styles you want to remove from
the Quick Styles gallery, right-click the style in the Quick Style gallery
and click Remove from Quick Style Gallery. For styles you want to add, in
the Styles pane, click the arrow to the right of the Style (or right-click
the Style) and click Add to Quick Style Gallery. Then use the Style Manager
to set your Recommended view and order.

From what I've read, it sounds like you've done this already, so once you
have your Quick Style Set modified and displayed to your liking, on the Home
tab, click Change Styles, point at Style Set and then click Save As Quick
Style Set. Then click Change Styles and click Set As Default.

Then to distribute them to your users:

- You can share the new Quick Style Set (it needs to be placed in their
QuickStyles folder - you can place any template in this folder and the Quick
Style Set will be displayed in the Style Set list).

- You can also distribute your Normal template with the modified Quick Style
Set.

If you are using the latter method then it's not necessary to create a Quick
Style Set, but if users do modify their styles, using a Quick Style Set is
an easy way to switch the styles back to the original style definitions.
And, depending on the types of documents you create, if you may have more
than one set of styles they are a handy way to add the correct styles to any
document, regardless of the template that was used to create it.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email can not be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Co-author of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/books/9801.aspx#AboutTheBook

Word FAQ: http://mvps.org/word
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