Why are Fax numbers listed when addressing an email?

[Guest]

When addressing emails, Outlook also pulls in FAX numbers for the Contacts
folder. ANy ideas as to how to stop this action?

 

[John Blessing]

When addressing emails, Outlook also pulls in FAX numbers for the Contacts
folder. ANy ideas as to how to stop this action?

The only way is to prefix all fax numbers with eg. "F". You can do this
manually or I have a tool that will do it to all your fax numbers
(http://www.lbetoolbox.com/tidyup.htm)


--
John Blessing

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http://www.lbetoolbox.com - Remove Duplicates from MS Outlook, find/replace,
send newsletters

 

[Russ Valentine [MVP-Outlook]]

That's hardly the "only way."
Outlook considers fax numbers to be valid electronic addresses, since there
are many client- and server-based components that can use such addresses.

One method to hide fax numbers from the address book is to prefix the fax
number with one or more letters (maybe B for business fax, H for home, O for
other). If the fax number begins with a letter, Outlook won't show it in the
address book.

There are a couple of utilities that can help you hide fax numbers from the
address book. See:
http://www.rsoutlook.com/us/rshifa.htm
http://www.sperrysoftware.com/Outlook_Solutions.htm (Hide Fax Numbers)
http://www.mapilab.com/outlook/toolbox/

Another way to avoid having fax numbers appear in the address book is
simply not to enter data in the fax fields. Put fax numbers in some other
(non-phone) fields.