Which MVP is correct. email

[Guest]

By: Lanwench [MVP - Exchange] In: microsoft.public.windowsxp.general

When using Outlook you can only have one email account up at one
time, right?

Yes. You can have one Outlook*profile* open at a time. You can have multiple
e-mail accounts in an Outlook profile, although only one Exchange account.
-------------------------------------------------------
By: Ken Blake, MVP In: microsoft.public.windowsxp.general

When using Outlook you can only have one email account up at one time, right?

Wrong. I, for example, have three POP3 accounts, all set to check for
and receive mail sent to them every 15 minutes
````````````````````````
If Ken Blake is correct, how do you have 2 accounts, or I guess they are
called profiles, on your desktop at the same time?
If Lanwench is correct, is it possible to have an Outlook profile running at
the same time as an Express identity? I am wondering if there would be a
conflict of configuring two email addresses from my ISP, one on Outlook, and
one on Express; then if the whole 'default' would not not allow them both on
the desk top at the same time.
Anyway it's real annoying to have to log out of one account to check the
other. hmm I just thought of something that might work? Have my work email
profile running, and have a browser at the ISP's webmail page to be able to
use both at the same time/?
(fingers crossed that Ken Blake can detail how he has multiple profiles
running. I sure hope he didn't think my question was if multiplae accounts
were possible!??)

 

[Peter Foldes]

Both are correct in their answer.

I profile and having different accounts in there. That means 1 profile and as an example with 4 different pop3 email addresses in the profile. If you go in Outlook to Tools\Send Receive you will then see all your mail accounts listed and you have the choice as to which one to download mail from or you can selectively pick 1 by 1 or all at one time

--
Peter

Please Reply to Newsgroup for the benefit of others
Requests for assistance by email can not and will not be acknowledged.

By: Lanwench [MVP - Exchange] In: microsoft.public.windowsxp.general

When using Outlook you can only have one email account up at one
time, right?

Yes. You can have one Outlook*profile* open at a time. You can have multiple
e-mail accounts in an Outlook profile, although only one Exchange account.
-------------------------------------------------------
By: Ken Blake, MVP In: microsoft.public.windowsxp.general

When using Outlook you can only have one email account up at one time, right?

Wrong. I, for example, have three POP3 accounts, all set to check for
and receive mail sent to them every 15 minutes
````````````````````````
If Ken Blake is correct, how do you have 2 accounts, or I guess they are
called profiles, on your desktop at the same time?
If Lanwench is correct, is it possible to have an Outlook profile running at
the same time as an Express identity? I am wondering if there would be a
conflict of configuring two email addresses from my ISP, one on Outlook, and
one on Express; then if the whole 'default' would not not allow them both on
the desk top at the same time.
Anyway it's real annoying to have to log out of one account to check the
other. hmm I just thought of something that might work? Have my work email
profile running, and have a browser at the ISP's webmail page to be able to
use both at the same time/?
(fingers crossed that Ken Blake can detail how he has multiple profiles
running. I sure hope he didn't think my question was if multiplae accounts
were possible!??)

 

[Ken Blake, MVP]

(fingers crossed that Ken Blake can detail how he has multiple profiles
running. I sure hope he didn't think my question was if multiplae accounts
were possible!??)

As I said in an earlier message, you can use multiple E-mail (POP3)
accounts at once, not multiple profiles.

Why do you think you need/want multiple profiles? As I noted in my
original message, you can create separate folders for your personal
and business addresses, and write simple Outlook rules to move
incoming messages to the appropriate folder. That effectively gives
you two "inboxes," one for each account.

 

[Daave]

By: Lanwench [MVP - Exchange] In:
microsoft.public.windowsxp.general Coaster

When using Outlook you can only have one email account up at one
time, right?

Yes. You can have one Outlook*profile* open at a time. You can have
multiple e-mail accounts in an Outlook profile, although only one
Exchange account.
------------------------------------------------------- By: Ken
Blake, MVP In: microsoft.public.windowsxp.general On Sat, 23

When using Outlook you can only have one email account up at one
time, right?

Wrong. I, for example, have three POP3 accounts, all set to check for
and receive mail sent to them every 15 minutes
````````````````````````
If Ken Blake is correct, how do you have 2 accounts, or I guess they
are called profiles, on your desktop at the same time?
If Lanwench is correct, is it possible to have an Outlook profile
running at the same time as an Express identity? I am wondering if
there would be a conflict of configuring two email addresses from my
ISP, one on Outlook, and one on Express; then if the whole 'default'
would not not allow them both on the desk top at the same time.
Anyway it's real annoying to have to log out of one account to check
the other. hmm I just thought of something that might work? Have my
work email profile running, and have a browser at the ISP's webmail
page to be able to use both at the same time/?
(fingers crossed that Ken Blake can detail how he has multiple
profiles running. I sure hope he didn't think my question was if
multiplae accounts were possible!??)

Lawrench and Ken are actually saying the same thing. It's just that
Lawrench's post was a bit awkward.

If no one else is using your e-mail program(s), then there is no need to
have more than one profile (yours). And in that one profile, you may
certainly have multiple accounts.

A profile is *not* an account!

You can use either Outlook or Outlook Express to retrieve your e-mail.
Say you have two accounts with your ISP. You can configure Outlook to
retrieve e-mails from those accounts *and* you can configure Outlook
Express to do the same. Although if I were you, I would just use one of
these programs (and set it as your default e-mail client) for all your
e-mail needs.

For reference, see:

Create separate Outlook accounts:
http://office.microsoft.com/en-us/outlook/HA010549031033.aspx

How to manage multiple Exchange mailbox accounts in Outlook:
http://support.microsoft.com/kb/291626

How to Set Up Outlook Express:
http://www.microsoft.com/windows/ie/ie6/using/howto/oe/setup.mspx

 

[Lanwench [MVP - Exchange]]

By: Lanwench [MVP - Exchange] In:
microsoft.public.windowsxp.general Coaster

When using Outlook you can only have one email account up at one
time, right?

Yes. You can have one Outlook*profile* open at a time. You can have
multiple e-mail accounts in an Outlook profile, although only one
Exchange account.
-------------------------------------------------------
By: Ken Blake, MVP In: microsoft.public.windowsxp.general

When using Outlook you can only have one email account up at one
time, right?

Wrong. I, for example, have three POP3 accounts, all set to check for
and receive mail sent to them every 15 minutes
````````````````````````
If Ken Blake is correct, how do you have 2 accounts, or I guess they
are called profiles, on your desktop at the same time?
If Lanwench is correct, is it possible to have an Outlook profile
running at the same time as an Express identity? I am wondering if
there would be a conflict of configuring two email addresses from my
ISP, one on Outlook, and one on Express; then if the whole 'default'
would not not allow them both on the desk top at the same time.
Anyway it's real annoying to have to log out of one account to check
the other. hmm I just thought of something that might work? Have my
work email profile running, and have a browser at the ISP's webmail
page to be able to use both at the same time/?
(fingers crossed that Ken Blake can detail how he has multiple
profiles running. I sure hope he didn't think my question was if
multiplae accounts were possible!??)

I think I was pretty clear in my first reply, but I will try again:

You can have only one Outlook *profile* open at a time.

What you happen to have *in* that profile is up to you. You can have
multiple e-mail accounts in a profile. Only one of them can be an Exchange
server (if your company uses that).

You can have only one delivery location in an Outlook profile (meaning, you
can't have your business mail go to one file/server & your personal mail go
to another) although you can use rules to sort things.

I would personally rather not mix my business and personal mail unless it
was my own company - in that case, either have two Outlook profiles (you'll
have to close Outlook & re-open it, choosing the other profile when
prompted) or use OE for your personal mail.

Outlook Express uses *identities* - not profiles. But the concept is the
same.

Since none of this is remotely related to Windows, I suggest you post future
questions in the more appropriate groups.

For Outlook: microsoft.public.outlook
For Outlook Express:
microsoft.public.windows.inetexplorer.ie6_outlookexpress

 

[Lanwench [MVP - Exchange]]

Lawrench and Ken are actually saying the same thing. It's just that
Lawrench's post was a bit awkward.

Harrumph. It's "Lanwench," please. And what could have been clearer than
this?

"You can have one Outlook*profile* open at a time. You can have multiple
e-mail accounts in an Outlook profile, although only one Exchange account."

 

[Patrick Keenan]

By: Lanwench [MVP - Exchange] In:
microsoft.public.windowsxp.general

When using Outlook you can only have one email account up at one
time, right?

Yes. You can have one Outlook*profile* open at a time. You can have
multiple
e-mail accounts in an Outlook profile, although only one Exchange account.
-------------------------------------------------------
By: Ken Blake, MVP In: microsoft.public.windowsxp.general

When using Outlook you can only have one email account up at one time,
right?

Wrong. I, for example, have three POP3 accounts, all set to check for
and receive mail sent to them every 15 minutes
````````````````````````
If Ken Blake is correct, how do you have 2 accounts, or I guess they are
called profiles, on your desktop at the same time?

You misunderstand the answers, which actually agree with each other: You
can, yes, have more than one email account up at one time.

You can only have one *profile* active at a time, but one profile can
contain several email accounts.

In Outlook, incoming mail all arrives at the same inbox, and that is
totally separate from whatever Outlook Express is doing at the moment.

In OE, you can also have several mail accounts one one identity, but they go
to separate inboxes.

If Lanwench is correct, is it possible to have an Outlook profile running
at
the same time as an Express identity?

Absolutely. I do this on a daily basis.

I am wondering if there would be a
conflict of configuring two email addresses from my ISP, one on Outlook,
and
one on Express;

This is not a problem at all. There's no interaction between the two. I
use this arrangement on my laptop.

then if the whole 'default' would not not allow them both on
the desk top at the same time.

They can be active, and sending and recieving at the same time. There's no
problem.

Anyway it's real annoying to have to log out of one account to check the
other. hmm I just thought of something that might work? Have my work email
profile running, and have a browser at the ISP's webmail page to be able
to
use both at the same time/?
(fingers crossed that Ken Blake can detail how he has multiple profiles
running. I sure hope he didn't think my question was if multiplae accounts
were possible!??)

You can't have multiple Outlook profiles running concurrently.

However, you can have one Outlook profile and an Outlook Express identity
active and running concurrently.

And both the profile and the identity can poll multiple email accounts.

So the short answer to your post title is that both are correct, and the
answers are consistent with each other. They are just expressed slightly
differently.

HTH
-pk

 

[Daave]

Harrumph. It's "Lanwench," please.

Oops. Dyslexic moment. Sorry, Lanwench.

And what could have been clearer than this?

"You can have one Outlook*profile* open at a time. You can have
multiple e-mail accounts in an Outlook profile, although only one
Exchange account."

Out of context, it is perfectly clear. However, it clearly wasn't clear
to OP. He asked:

You answered:

Yes. You can have one Outlook*profile* open at a time.

You later clarified the statement (by mentioning "multiple e-mail
accounts in an Outlook profile"), but by that time, OP was confused,
especially since Ken said the answer was no. I think the problem lies in
that OP may not be sure as to what he wants to do.

 

[Guest]

Okay, I'm beginning to see a possible solution. (Why I 'know' I need/want
multiple profiles to follow)
So it's confirmed you can't have multiple Outlook boxes running concurently,
but you can configure to 'one' box to check multiple email addresses from
same ISP, somewhere in Tools/ send receive.
Now that might get a bit complicated. It doesn't let you have Inbox personal
and Inbox business. perhaps one folder 'business' woth all of it's sub
folders.
You see my personal , non business email has many folders. Every online Bill
goes into the Bills folder. Toastmaster, soccer ref have their own 'inboxes'.
companies I own shares in, or watching go into Invest autmatically. At any
time their could be important emails that I don't see when logged into my
business email address.
This account profile identity, whatever its called has many folders for
Incoming.
for instance prosects goes into Clients, confirmed Clients get their own
'Inboxes'.
Their is a Lender 'inbox' and preferred lenders have their own 'inbox. Same
with Lawyers appraisers.
Again, if I have the Personal box open, there could be important business.
That;s why I have always wished I could have them both open at the same time.
Now, combining them in Tools might be very confusing, but I will eplore that.
Even if I could have InboxA and InboxB, with all the folders kept
seperately, that would be almost as good as seperate boxes. *** Once I get
the details of how to check them both simultaneously, something to do with
Tools/rules, if I could leave my personal as is , create one Folder called
Business for my work email, then have a seperate 'tree' for all my work
emails that seems okay, but it might get messy with both 'trees' in one box.

 

[Guest]

I would prefer 2 boxes at same time on desk top., instead of one checking
both, because of the mess of having all the folders in one place. If one can
be configured in Outlook and one in Express that would be a solution, with 2
seperate boxes on desk top with 2 trees, but I don't how pc reacts to the
this because of default?
oh.. what about my idea of having my Business email up, and being logged
into the ISP webmail to simultaneously keep track of the 'personal' email?

 

[Daave]

I would prefer 2 boxes at same time on desk top., instead of one
checking both, because of the mess of having all the folders in one
place. If one can be configured in Outlook and one in Express that
would be a solution, with 2 seperate boxes on desk top with 2 trees,
but I don't how pc reacts to the
this because of default?

What do you mean by "boxes"? Windows? Instances?

Why not have one folder for Business and one folder for Personal? Then
each folder can have its own subfolders. You can set up rules so that
every piece of e-mail automatically goes to the appropriate folder.

 

[Guest]

Patrick, this is great!
Now that I know someone is doing what I want to do, and it's working, I will
phone my ISP tech support, and have them walk me through the set up, and
configuration; unless you want to be so kind and write it out in here?
So, when finished, I will be able to have one of my emails open in Outlook,
and one in Express, and I will be able to see when Incoming emails arrive,
without having to continually log in and out. Lanwench was correct, I was
pretty sure that's what I had been told. and yes, while Ken was helpful and
educational, I was at first confused, and thought he was saying I could have
both up. Having them both in One box might be good for some, but I think it
would get messy. 2 seperate boxes is highly preferrable. Thanks.

:
is it possible to have an Outlook profile running

 

[Patrick Keenan]

Okay, I'm beginning to see a possible solution. (Why I 'know' I need/want
multiple profiles to follow)
So it's confirmed you can't have multiple Outlook boxes

You mean "profiles", I think.

running concurently,
but you can configure to 'one' box

One profile.

to check multiple email addresses from
same ISP,

There is no requirement for them to be from the same ISP.

The only real restriction is that you can connect to only one Exchange
server per profile, but it doesn't sound like this applies to you.

somewhere in Tools/ send receive.

Set up the accounts, under Tools, Accounts, and when done press F9 to check
all of them at once. Or tools, Send and Receive if you want to check only
a specific account. Or click Send and Recieve.

Now that might get a bit complicated.

Actually, it isn't. It's pretty easy. You may be trying to over-complicate
it.

It doesn't let you have Inbox personal
and Inbox business. perhaps one folder 'business' woth all of it's sub
folders.

You can do this with rules. As mail comes in, it is examined and moved to
appropriate folders according to the rules.

Just be sure that at the end of the rule the moved messages are marked as
"unread", or you won't know that new messages arrived in one folder or
another.

You see my personal , non business email has many folders.

As do many people's. Use Rules to separate them.

Every online Bill
goes into the Bills folder. Toastmaster, soccer ref have their own
'inboxes'.
companies I own shares in, or watching go into Invest autmatically. At any
time their could be important emails that I don't see when logged into my
business email address.
This account profile identity, whatever its called has many folders for
Incoming.
for instance prosects goes into Clients, confirmed Clients get their own
'Inboxes'.
Their is a Lender 'inbox' and preferred lenders have their own 'inbox.
Same
with Lawyers appraisers.
Again, if I have the Personal box open, there could be important business.
That;s why I have always wished I could have them both open at the same
time.

And you can, in one profile. And you can check them all with one keystroke
or one mouse click.

Now, combining them in Tools might be very confusing, but I will eplore
that.

It would probably help you to sit down with someone who uses Outlook with
multiple accounts and can show you their setup.

I suspect that if you could actually see what happens, a lot of your
questions would vanish.

Even if I could have InboxA and InboxB, with all the folders kept
seperately, that would be almost as good as seperate boxes. *** Once I
get
the details of how to check them both simultaneously, something to do with
Tools/rules,

Press F9, the shortcut for Send/Receive All. The rules will run and you
will then look in the various folders.

HTH
-pk

 

[Patrick Keenan]

I would prefer 2 boxes at same time on desk top., instead of one checking
both, because of the mess of having all the folders in one place. If one
can
be configured in Outlook and one in Express that would be a solution, with
2
seperate boxes on desk top with 2 trees, but I don't how pc reacts to the
this because of default?

There is no problem with this. What default are you referring to?

oh.. what about my idea of having my Business email up, and being logged
into the ISP webmail to simultaneously keep track of the 'personal' email?

Web mail interfaces are usually very slow and cumbersome.

HTH
-pk

 

[Ken Blake, MVP]

Okay, I'm beginning to see a possible solution. (Why I 'know' I need/want
multiple profiles to follow)
So it's confirmed you can't have multiple Outlook boxes running concurently,
but you can configure to 'one' box to check multiple email addresses from
same ISP, somewhere in Tools/ send receive.

No, no configuration is necessary. To check all your E-mail accounts,
you simply do any of the following:

1. click Tools | Send Receive All,
2. click the toolbar icon that does the same thing,
3. press F9.

Now that might get a bit complicated. It doesn't let you have Inbox personal
and Inbox business.

Yes it does, as I've explained here *twice*. It's even below, in the
reply you quoted. Here it is one more time, copied from what's below:

"As I noted in my original message, you can create separate folders
for your personal and business addresses, and write simple Outlook
rules to move incoming messages to the appropriate folder. That
effectively gives you two "inboxes," one for each account.

perhaps one folder 'business' woth all of it's sub
folders.

You can do that too.

You see my personal , non business email has many folders. Every online Bill
goes into the Bills folder. Toastmaster, soccer ref have their own 'inboxes'.
companies I own shares in, or watching go into Invest autmatically. At any
time their could be important emails that I don't see when logged into my
business email address.

You can easily replicate the same structure with a single profile.
Create all the business folders (or sub-folders) you want and create
all the personal folders (or sub-folders) you want.

This account profile identity, whatever its called has many folders for
Incoming.
for instance prosects goes into Clients, confirmed Clients get their own
'Inboxes'.
Their is a Lender 'inbox' and preferred lenders have their own 'inbox. Same
with Lawyers appraisers.

You can even have the mail from different senders (or on different
subjects, or to different TO: addresses) automatically sorted to go
into whatever folder you desire. It's all a matter of setting up
appropriate rules to recognize the sender (or other info) and move the
incoming message to the appropriate folder. And it's *very* easy to
create such rules.

For example, I belong to several listservs. I have a folder set up for
each of them, and I have created a rule for each of them. The rule
checks to see if each message that arrives is for the particular
listserv, and if it is, it moves the message to the appropriate
folder.

You can make this sorting as simple or as complicated as you want/need
to.

This is analogous to having a secretary sort your snail mail and put
the mail from each sender into a separate pile on your desk.

Again, if I have the Personal box open, there could be important business.
That;s why I have always wished I could have them both open at the same time.

You can't literally keep two folders open at the same time, but if you
keep the folder list open (as I do), it shows you how many unread
messages there are in each folder.

 

[Ken Blake, MVP]

Harrumph. It's "Lanwench," please. And what could have been clearer than
this?

"You can have one Outlook*profile* open at a time. You can have multiple
e-mail accounts in an Outlook profile, although only one Exchange account."

*I* thought what you said was clear. We've both been saying the same
thing, but he seems to have some erroneous preconceived notions that
are getting on the way of his understanding us.

 

[Ken Blake, MVP]

Patrick, this is great!
Now that I know someone is doing what I want to do, and it's working, I will
phone my ISP tech support, and have them walk me through the set up, and
configuration; unless you want to be so kind and write it out in here?
So, when finished, I will be able to have one of my emails open in Outlook,
and one in Express, and I will be able to see when Incoming emails arrive,
without having to continually log in and out.

You can do it if you want, but you will be making your life needlessly
complicated. There's no reason for you to do this, and your objectives
can easily be realized with just Outlook. And the solution with just
Outlook will be much simpler and easier to live with than with two
E-mail clients. Please reread, *carefully*, the message I just sent in
this thread.

Lanwench was correct, I was
pretty sure that's what I had been told. and yes, while Ken was helpful and
educational, I was at first confused, and thought he was saying I could have
both up. Having them both in One box might be good for some, but I think it
would get messy.

I did *not* (I repeat, did **not**) suggest having them in a single
inbox. I have now told you three times how to get them into separate
inboxes, while using just Outlook.

Using two E-mail clients will be *far* more messy than using separate
inboxes in Outlook.

2 seperate boxes is highly preferrable.

Absolutely. I agree. I never said otherwise. I told you how to go
about achieving that goal.

 

[Patrick Keenan]

Patrick, this is great!
Now that I know someone is doing what I want to do, and it's working, I
will
phone my ISP tech support, and have them walk me through the set up, and
configuration; unless you want to be so kind and write it out in here?

Sorry, but I lack the time. It's easy to do.

I do this for a set of specific reasons that may not apply to you. I do
*not* want to know about the mail in Outlook when I'm using OE.

So, when finished, I will be able to have one of my emails open in
Outlook,
and one in Express, and I will be able to see when Incoming emails arrive,
without having to continually log in and out.

It's even easier if you put both accounts in Outlook, as Ken describes.
You can see at one glance, not two.

It's a cleaner solution than using two separate clients. Again, my needs
differ. Ken's got a good description.

Lanwench was correct, I was
pretty sure that's what I had been told. and yes, while Ken was helpful
and
educational, I was at first confused, and thought he was saying I could
have
both up.

You can have both accounts monitored at the same time in Outlook, and check
them with one click or keystroke. If there's new mail, you will see it at
one glance.

Having them both in One box might be good for some, but I think it
would get messy. 2 seperate boxes

It's a little confusing when you use the word "boxes". Several people
trying to help are unsure of what you mean.

is highly preferrable. Thanks.

It isn't messy, and you can see at one glance when mail arrives.

I would suggest that you follow Ken's suggestions and add both accounts to
Outlook.

This will also let you take advantage of the calendaring functions in
Outlook, which you could not do from OE. No matter how you separate your
activities between business and personal, it all comes from the same hours.

It's really no big deal to have two full accounts listed in Outlook, and
then you have only *one* thing to back up.

HTH
-pk

 

[Daave]

You can do it if you want, but you will be making your life needlessly
complicated. There's no reason for you to do this, and your objectives
can easily be realized with just Outlook. And the solution with just
Outlook will be much simpler and easier to live with than with two
E-mail clients. Please reread, *carefully*, the message I just sent in
this thread.




I did *not* (I repeat, did **not**) suggest having them in a single
inbox. I have now told you three times how to get them into separate
inboxes, while using just Outlook.

Using two E-mail clients will be *far* more messy than using separate
inboxes in Outlook.




Absolutely. I agree. I never said otherwise. I told you how to go
about achieving that goal.

The problem here is with the word "box."

Although you and I understand it to mean inbox., joseph's use of it is
confusing. What I think he means is "instance." Just like you can have
two different browser windows open at the same time, perhaps he's
thinking of the idea of having two instances of Outlook running at the
same time, each instance associated with a separate mail service. He's
then moved on to the idea that he needs to use Outlook for one e-mail
service (for business use) and Outlook Express for another e-mail
service (for personal use). I totally agree that joseph is making this
much more difficult than it needs to be! Hopefully he'll print out your
instructions, and it will eventually switch on a light bulb.

And, joseph, in case you're reading this, you should read:

Create separate Outlook accounts:
http://office.microsoft.com/en-us/outlook/HA010549031033.aspx

 

[Lanwench [MVP - Exchange]]

It's really no big deal to have two full accounts listed in Outlook,
and then you have only *one* thing to back up.

Yes - unless you don't want your personal mail becoming company property.