Which folders in XP Pro are essential for backups?

H

Howard

Is there a listing somewhere of all of the folders and
files that are essential to back up in Windows XP
Professional? For example, I know that the My Documents
folder should be backed up, but which sub-folders are
unnecessary for backup? Also, which sub-folders under
\WINDOWS should be backed up? I need this information to
create a backup job, and I don't want to leave anything
out, but I don't want to backup anything that's
unnecessary (such as temp or cached files). Thanks.
 
M

Malke

Howard said:
Is there a listing somewhere of all of the folders and
files that are essential to back up in Windows XP
Professional? For example, I know that the My Documents
folder should be backed up, but which sub-folders are
unnecessary for backup? Also, which sub-folders under
\WINDOWS should be backed up? I need this information to
create a backup job, and I don't want to leave anything
out, but I don't want to backup anything that's
unnecessary (such as temp or cached files). Thanks.

Actually, Howard, no one but you can tell this. If you are talking about
*imaging* your computer so you can restore the whole thing to a precise
moment in time, then you want some sort of imaging software like Norton
Ghost or DriveImage or BootItNG. If you are talking about the best way
to back up your *data*, then only you can decide what is important. The
usual suspects are items in My Documents; i.e., anything you've made,
any pictures and/or music you've added to the My Pictures and My Music
folders. You probably want to export your email addressbooks, and doing
that depends on what email client you are using. For Outlook, you want
to export to a .pst file and for OE, there are various methods outlined
here: http://insideoe.tomsterdam.com/ . You also probably want to back
up your IE Favorites, either by exporting them as an html list from
within IE or by copying the Favorites folder in your user account. As
for other data, it really depends on what applications you are using.
You'll need to examine their Help files or talk to program tech support
for what needs to be backed up for special software. Quicken and
Quickbooks have their own export/import backup functions, for instance.
Microsoft software (Office, Money, etc.) defaults to saving in the
user's My Documents folder.

If you need more information, please repost and tell us exactly what
you're trying to accomplish so you can get a more focussed answer.

Cheers,

Malke
 
G

Guest

-----Original Message-----


Actually, Howard, no one but you can tell this. If you are talking about
*imaging* your computer so you can restore the whole thing to a precise
moment in time, then you want some sort of imaging software like Norton
Ghost or DriveImage or BootItNG. If you are talking about the best way
to back up your *data*, then only you can decide what is important. The
usual suspects are items in My Documents; i.e., anything you've made,
any pictures and/or music you've added to the My Pictures and My Music
folders. You probably want to export your email addressbooks, and doing
that depends on what email client you are using. For Outlook, you want
to export to a .pst file and for OE, there are various methods outlined
here: http://insideoe.tomsterdam.com/ . You also probably want to back
up your IE Favorites, either by exporting them as an html list from
within IE or by copying the Favorites folder in your user account. As
for other data, it really depends on what applications you are using.
You'll need to examine their Help files or talk to program tech support
for what needs to be backed up for special software. Quicken and
Quickbooks have their own export/import backup functions, for instance.
Microsoft software (Office, Money, etc.) defaults to saving in the
user's My Documents folder.

If you need more information, please repost and tell us exactly what
you're trying to accomplish so you can get a more focussed answer.

Cheers,

Malke
--
MS MVP - Windows Shell/User
Elephant Boy Computers
www.elephantboycomputers.com
"Don't Panic!"
.
Malke:
What I am looking for is to back up those folders and
files I would want to restore to a new system, not backing
up the entire drive as an image. In other words, if
someone asked you "What files and folders should I back up
no matter what?", that is the answer I'm looking for.
This would include documents, Favorites, Outlook-related
files, etc. I agree that different users will have to
back up different files in ADDITION to the essential ones
named above. For example, I may use a tax-preparation
package that saves tax returns to its own folder, so I
would want to back that up as well. Since I'm familiar
with the application, I would know to include it in my
backup, but I may not know which folder contains my
Outlook Express Personal Address Book, which I would
consider an essential file.
In short, I'm looking for those folders and files that
would be considered absolutely essential (and therefore
common to all users). I hope that makes things a little
clearer.
 
M

Malke

What I am looking for is to back up those folders and
files I would want to restore to a new system, not backing
up the entire drive as an image. In other words, if
someone asked you "What files and folders should I back up
no matter what?", that is the answer I'm looking for.
This would include documents, Favorites, Outlook-related
files, etc. I agree that different users will have to
back up different files in ADDITION to the essential ones
named above. For example, I may use a tax-preparation
package that saves tax returns to its own folder, so I
would want to back that up as well. Since I'm familiar
with the application, I would know to include it in my
backup, but I may not know which folder contains my
Outlook Express Personal Address Book, which I would
consider an essential file.
In short, I'm looking for those folders and files that
would be considered absolutely essential (and therefore
common to all users). I hope that makes things a little
clearer.

Yes, thanks for the good answer. My previous answer to you stands, then.
No, there is no definitive "list" other than the items you already know
about. If you are using OE, I would definitely look at the InsideOE
link. Here it is again: http://insideoe.tomsterdam.com/ .

Malke
 
C

cquirke (MVP Win9x)

(e-mail address removed) wrote:

MS is developing a scope awareness that would address this, if it
works (I'm not being nasty there; it's a very ambitious thing to try
to do). For example, System Restore manages what is within system
scope and excludes user data and passwords, whereas F.A.S.T. does the
opposite; manages user data only.

Gary Woodruff wrote up F.A.S.T. at www.aumha.org - have a look there.

My take on data management is a bit different; I plan my data
locations to facilitate backup and data recovery from the outset, as
per http://users.iafrica.com/c/cq/cquirke/dataman.htm - skip over the
first couple of bits until about 1/3 way down, you get to "User Data
Types", coverage of backup concepts, and "Perils of Restore".

I design the installation around data survivability from the outset,
starting with partitioning. A 2G FAT16 D: user only for small user
data keeps it out of the C: charnel house, and away from incoming
malware, which is on E:; the large cluster size and simple FAT16 file
system makes data recovery fairly easy.

Large data (pictures, music) is located off on E:, and email is split
into messages (safely handled by Eudora) and attachments (exiled to
E:). Because messages (as opposed to attachments) are completely safe
in Eudora, I can include these in the data set, without fear that
embedded malware will pollute this and backups thereof.
Yes, thanks for the good answer. My previous answer to you stands, then.
No, there is no definitive "list" other than the items you already know
about. If you are using OE, I would definitely look at the InsideOE
link. Here it is again: http://insideoe.tomsterdam.com/ .

MSware is pretty awful when it comes to data management - completely
arbitrary data locations that change with version and whim (often
buried within the OS subtree!), and incoming malware mixed with user
data in solid unscannable .pst and mailbox lumps.

So if using MSware, you have to check:
- "My Documents"
- Windows\My Documents
- Windows\Personal
- Windows\Profiles\{yourname}\My Documents
- "Documents and Settings\{yourname}\My Documents"
- Windows\Application Data
- Windows\Local Settings\Application Data
- Windows\Profiles\{yourname}\etc.etc.
- "Documents and Settings"\{yourname}\Application Data
- "Documents and Settings"\{yourname}\Local Settings\Appl..Data
- Windows\Desktop\My Briefcase
- Windows\Profiles\{yourname}\Desktop\My Briefcase
- "Documents and Settings\{yourname}\Desktop\My Briefcase"
- various AllUsers permutations of above
- sometimes, within "Program Files" subtrees (older Win9x versions)

Some of these locations are easily relocatable, others less so, and
attempts to relocate them may be only partially successful (i.e. a
search of Regedit shows old paths sometimes persist). TweakUI helps.

In XP, user data is supposed to be within "Documents and Settings",
but because XP's inbuilt CD writing locates its buffer in there too,
you can't simply dump the whole subtree on CDR. If you did, you'd
include 256M - 1G+ or Temporary Internet Files garbage, unsolicited
malware recieved by MS Messenger, the Startup groups that may have
live malware within them, etc. It's a mess; you have to dredge the
sludge to pull out your data nuggets, before you can begin the quest
of getting proprietary MSware to actually read or use these.

Some old apps will store their data within the program's subtree, as
per the traditions of the DOS era. Worst-case is where your data
files are mixed up with the program's code files, which you may prefer
to exclude for version or malware-poisoning considerations. This
practice often breaks in XP, which can block writes to Program Files.

If you want to house-train programs to start off in a certain
location, or store data there, how you accomplish this may vary:
- through a Tools, Options "front door"
- through the app remembering where you last File, Open'd or Saved
- by setting working location in program's shortcut properties
- by passing location as command line parameter
- via Win.ini or entries in registry (careful, etc.)
- via the app's private .ini file in Windows base dir
- via app's private .ini in its own dir
- via app's private data files of arbitrary extension

If the last, look for small files with recent "modified" dates :)


--------------- ----- ---- --- -- - - -
Poor managers blame their fools
 

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