What is the advantage of using 'fields' in a template

[Guest]

I have a letter template that has straight text to indicate what should be entered onto a line (ie., [Address] where address should be typed). Would using 'fields' instead be better and if so why. Several people have asked me this and as far as I can see there is no obvious advantage because as soon as you have typed in data the field becomes normal text.
The only advantage I can see is when you click to mouse the whole line of text is highlighted instead of having to drag the mouse to highlight the whole line for overtyping

Please hel
Thanks

 

[Doug Robbins - Word MVP]

I would suggest that you use a userform to gather information such as that
and insert it into document.

See the article “How to create a Userform†at:

http://word.mvps.org/FAQs/Userforms/CreateAUserForm.htm


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Hope this helps
Doug Robbins - Word MVP

I have a letter template that has straight text to indicate what should be

entered onto a line (ie., [Address] where address should be typed). Would
using 'fields' instead be better and if so why. Several people have asked me
this and as far as I can see there is no obvious advantage because as soon
as you have typed in data the field becomes normal text.

The only advantage I can see is when you click to mouse the whole line of

text is highlighted instead of having to drag the mouse to highlight the
whole line for overtyping.

 

[Graham Mayor]

I agree with Doug, but you can easily use a Macrobutton field as a place
marker - see http://www.gmayor.com/Macrobutton.htm which is more elegant
than your method, though ultimately not dramatically better.

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Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site www.mvps.org/word
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[Charles Kenyon]

That is the main advantage of a macrobutton field. A secondary one is that
you can use the F11 key to move to the next field. You may want to look into
what Word calls an "online form." Check this in help. For more about online
forms, follow the links at
http://addbalance.com/word/wordwebresources.htm#Forms or
http://word.mvps.org/FAQs/Customization/FillinTheBlanks.htm especially Dian
Chapman's series of articles.

Other options include ASK or Fill-In fields.

Hope this helps,
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
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I have a letter template that has straight text to indicate what should be

entered onto a line (ie., [Address] where address should be typed). Would
using 'fields' instead be better and if so why. Several people have asked me
this and as far as I can see there is no obvious advantage because as soon
as you have typed in data the field becomes normal text.

The only advantage I can see is when you click to mouse the whole line of

text is highlighted instead of having to drag the mouse to highlight the
whole line for overtyping.