W2000 forgets seq numbering categories

  • Thread starter Alexander Kluge
  • Start date
A

Alexander Kluge

The subject is a literal translation from German, so it may be misleading.
Sorry for that.

Word has the habitude to forget user-defined 'classes' of numbering:

Insert/'annotation'/new category e.g 'study' creates numbered paragraphs.
Fine. Cross-references allow to refer to study A, study B. Fine.

After a while, probably after cut/paste of the numbered paragraphs, Word
can't create new cross-references for study, this category simply doesn't
exist anymore. Only the predefined categories table, figure etc. persist.
The inital numbering of the paragraphs still is present and looks unchanged:
{SEQ study \* ALPHABETIC} or something similar. I actually work only on one
computer, the strange behaviour occurred with english and german text.

Any idea?

Alexander
 
S

Stefan Blom

The problem is that the categories (which are called labels in English
Word terminology, by the way) are stored with your normal.dot template
(the blank document template). Did you delete it recently?
 
A

Alexander Kluge

Stefan Blom said:
The problem is that the categories (which are called labels in English
Word terminology, by the way) are stored with your normal.dot template
(the blank document template). Did you delete it recently?
Click to expand...

No. (not intentionally) The document actually is linked to a separate
document template to be able to have strictly separated sets of heading
styles etc.

I could restore all 'study' labels by adding one more of this kind. Now all
previous study-labels reappeared and can now be cross-referenced.
Apparently, two referenced paragraphs were mingled: a cross-reference
spawned over several paragraphs.

Strange. I would perfer visible code in the text to indicate start and end
of 'special/reserved expressions'.

Thanks
Alexander
 
S

Stefan Blom

One way to get more control is to add SEQ fields manually instead
of using Insert>Reference>Caption: Just press CTRL+F9 and type
the field code. (Use existing fields and Word Help to find out
how SEQ fields work, if necessary.) When you've entered the code,
press F9 to update the display. You can even use copy and paste
to duplicate an existing field.

A side-effect of manual SEQ field insertion is that it also
requires that you manually bookmark the field before you can
cross-reference it. On the other hand, if a label is defined,
Word automatically identifies and creates the appropriate
(hidden) bookmarks for you.
Apparently, two referenced paragraphs were mingled: a cross-reference
spawned over several paragraphs.
Click to expand...

If you press ENTER at the beginning of a cross-referenced
paragraph, the bookmark (whether it is a manual, visible one or a
hidden, automatic one) expands to include the newly created
paragraph. This could introduce undesired data in your
references. In order to avoid this problem, always add a new
paragraph before a bookmarked one by pressing ENTER at the end of
the *previous* paragraph.
 
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