Using multiple dates and creating reports

  • Thread starter Thread starter SueG
  • Start date Start date
S

SueG

I have an Access 2003 database of staff details. Qualifications for the staff
need to be rechecked every 3 years (from their start date, so they all vary).
Do I need to create a new field for each recheck or is there another way of
detailing that this is their 1st, 2nd, etc recheck?
I then need to create a report showing who is being rechecked this month. I
guess this would involve a query but I'm not sure how to create it?
Any help would be much appreciated.
 
Adding a new field for each recheck violates database design. Don't do it.

Instead, create a new table that will hold one record for each staff member
for each recheck:

tblStaffRechecks
StaffRecheckID Autonumber; Primary Key
StaffID Foreign key to Staff table
RecheckID A number identifying which recheck this is
< other fields that you may want >

Then you can add a record to the table for each recheck, which makes it very
easy to query the historical status of a staff member and you won't need to
add more and more fields to your Staff table.
 
Thanks Ken.

Ken Snell (MVP) said:
Adding a new field for each recheck violates database design. Don't do it.

Instead, create a new table that will hold one record for each staff member
for each recheck:

tblStaffRechecks
StaffRecheckID Autonumber; Primary Key
StaffID Foreign key to Staff table
RecheckID A number identifying which recheck this is
< other fields that you may want >

Then you can add a record to the table for each recheck, which makes it very
easy to query the historical status of a staff member and you won't need to
add more and more fields to your Staff table.
Click to expand...
 
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