Using / Finding a Published Form

[Guest]

I created a new form (2003 Outlook) and pulished it, but now I can't figure
out how to access it. I can find it in "Outlook --> Options --> Advanced -->
Custom Forms --> Manage Forms" but that's about it. I would like to save it
on a drive that can be accessed by many people.

When I click on my document (after locating it as I have stated above) and
then clicking "Save As" and put it where I desired, it saves it as an .fdm.
That type of form doesn't open properly when I try to now open the document
from that drive. So I tried going to the document (same way as above) and
then saving it as an .oft. That doesn't work either.

Is there somewhere else that I can access this form and some way that I can
save it on a company drive so that it opens to the form as I have created it?
I appreciate your assistance.

 

[Hollis Paul]

I created a new form (2003 Outlook) and pulished it, but now I can't figure
out how to access it. I can find it in "Outlook --> Options --> Advanced -->
Custom Forms --> Manage Forms" but that's about it. I would like to save it
on a drive that can be accessed by many people.

Well, You have not said if your environment includes an Exchange server. If it
does, then the best place to publish it is in the Exchange Organizational Forms
Library. If you have one, then you want to open your inbox folder, right click
it, choose properties, click on the Manage Folder tab, and use the forms manager
to move the form from where you published it, to the Organizational Forms
Library. It should only be published in one place, and the OFL is the first
place Outlook will look for it.

If you published it to your personal forms library, then you should be able to
find it on your actions menu in the Outlook Inspector application.

If you do not have an Exchange server in your environment, then you need to save
it as an .oft file in your file system, the send it as an attachment to all the
people who have to use it, and give them instructions on how to install it, etc.
Or, manually carry the copy to each persons's computer and you install it.
That way, you could actually be certain that it was done correctly.

But remember, that once you save the .oft to their computer's file system, you
need to double click it to create an item in Outlook, and save it to its default
folder in Outlook. Then you open that item, and publish it to the personal
forms library, where Outlook can find it and also run the code that lives behind
it.

 

[Guest]

Great, thanks so much for your assistance Paul. I was able to locate my form
and save it as needed. One other question for you (or anyone) is that some
of the people in my firm (yes we have an exchange server) are able to access
the form with no problems. However, other people are not able to. As I
looked into the cause, I noticed that anyone that has an older version of
Outlook has problems finding the form. I created the form with Outlook 2003
and those people who have that same version can access it fine. The people
using Outlook 2000 cannot locate it. Is there a way to have the form
accessable to all or is the only option to get those using 2000 to upgrade to
the newer system?
Thanks!

Brooke

 

[Hollis Paul]

Is there a way to have the form accessable to all or is the only option to get
those using 2000 to upgrade to the newer system?

Outlook2K should find it in the Org Forms Library. You are not saying what
error they are receiving. It is possible that your form has code that will not
run in the Outlook2K object model. If they are getting an error message
indicating that code is not working, then you will need to pinpoint the
offending line of code and include a branch for Outlook2K code as well. Sue
Mosher may have a troubleshooting guide on her site: www.outlookcode.com .