Updating contact list in Outlook 2003

[tbirdarch1phx]

I have a Master Contacts list under my All Public Folders tab, that all
personel have access to. There are several contact lists listed under the
Master Contact list, like sub lists. I am in the process of updating contact
information the Master Contact list, however, I am not finding these updates
in the sub lists.

If I update a contact in the Master Contacts, how do I get it to update in
the sub lists without having to update the sub list contacts individually?

Also, if a new sub list is created, how do I make sure that the information
will be updatable from the master contact list? I need to know so I may train
my coworkers on how to make an effective and updatable contact sub list .

I appreciate any assistance anyone can give me.

 

[Judy Gleeson \(MVP Outlook\)]

you have used the word "list" a lot. Do you actually mean "folder"?

If you are describing folders, then you need to understand that the contents
of Sub-Folders are not related to their parent folder. So your method
involves duplication of data and is not likely to work well.

I think you may find that a single entry for each Contact and using a single
Contacts folder will work better. Use Categories and possible make filtered
views to manage 1 Contacts database in 1 folder.

Regards

Judy Gleeson
MVP Outlook
Trainer and Consultant www.pragmatix.com.au
Outlook 2003 user? Read "7 settings all Outlook 2003 users should change"
on my website.

..

 

[Diane Poremsky {MVP}]

Like Outlook contacts folders, public folder contacts folders are not linked
to each other so you'll need to update contacts in the subfolders too.

Why do you have the same contact in multiple folders? Use categories instead
of multiple folders and you won't have such problems when you need to update
contacts.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



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** Please include your Outlook version, Account type, and Windows Version
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[tbirdarch1phx]

I think I understand where you are coming from, however, I am concerned that
our staff may not. I will get back to you if I need more assistance, Thank
you very much for the link too!!

 

[tbirdarch1phx]

Hello,
This makes much more sense, so I will have to do some training on categories
again, as I have not had the opportunity to utilize this tool and well you
know the saying, snooze it-lose it. However, when I am confident I know
what I am talking about (and I see the very helpful links you have provided,
I will definately look into those), I wil set up a training session for my
company on how to use the categories and hopefully this will solve the
problems I am having with duplication.

Thanks again!

Like Outlook contacts folders, public folder contacts folders are not linked
to each other so you'll need to update contacts in the subfolders too.

Why do you have the same contact in multiple folders? Use categories instead
of multiple folders and you won't have such problems when you need to update
contacts.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




** Please include your Outlook version, Account type, and Windows Version
when requesting assistance **

I have a Master Contacts list under my All Public Folders tab, that all
personel have access to. There are several contact lists listed under the
Master Contact list, like sub lists. I am in the process of updating
contact
information the Master Contact list, however, I am not finding these
updates
in the sub lists.

If I update a contact in the Master Contacts, how do I get it to update in
the sub lists without having to update the sub list contacts individually?

Also, if a new sub list is created, how do I make sure that the
information
will be updatable from the master contact list? I need to know so I may
train
my coworkers on how to make an effective and updatable contact sub list .

I appreciate any assistance anyone can give me.

 

[tbirdarch1phx]

(not sure if the first post went through)
Hello,
This makes much more sense, so I will have to do some training on categories
again, as I have not had the opportunity to utilize this tool and well you
know the saying, snooze it-lose it. However, when I am confident I know
what I am talking about (and I see the very helpful links you have provided,
I will definately look into those), I wil set up a training session for my
company on how to use the categories and hopefully this will solve the
problems I am having with duplication.

Thanks again!

Like Outlook contacts folders, public folder contacts folders are not linked
to each other so you'll need to update contacts in the subfolders too.

Why do you have the same contact in multiple folders? Use categories instead
of multiple folders and you won't have such problems when you need to update
contacts.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




** Please include your Outlook version, Account type, and Windows Version
when requesting assistance **

I have a Master Contacts list under my All Public Folders tab, that all
personel have access to. There are several contact lists listed under the
Master Contact list, like sub lists. I am in the process of updating
contact
information the Master Contact list, however, I am not finding these
updates
in the sub lists.

If I update a contact in the Master Contacts, how do I get it to update in
the sub lists without having to update the sub list contacts individually?

Also, if a new sub list is created, how do I make sure that the
information
will be updatable from the master contact list? I need to know so I may
train
my coworkers on how to make an effective and updatable contact sub list .

I appreciate any assistance anyone can give me.