Typing in Outline view

[Linda]

Hi Guys,

Using PowerPoint 2000. I normally type my text on the slides. A friend of
mine called and she took a class a few weeks ago. They learned to use the
outline view and type right in there. She is trying to make a subtitle but
can't. I tried a few things and if I type the title then hit enter, I get a
new slide inserted. If I type shift+enter, I get a second line but it
doesn't add a new text box to the slide it just indents. How can you do
this?

Thanks,
Linda

 

[John Langhans [MSFT]]

[CRITICAL UPDATE - Anyone using Office 2003 should install the critical
update as soon as possible. From PowerPoint, choose "Help -> Check for
Updates".]

Hello,

Creating a sub-title while entering text into the outline is the same as
creating a bulleted list (the only difference is the slide autolayout that
is being used)

Here's a typical sequence that might be used while typing in the Outline
pane/view:

1) Type top-level text to create title for current new/blank slide
2) CTRL+Enter
3) Type text to appear in sub-title placeholder or bulleted list
placeholder (depending on autolayout)
4) CTRL+Enter (to insert new blank slide)
5) Repeat beginning at 1) until done

You can always go back after the fact and change the layout of a slide so
that the text in a bulleted list placeholder becomes the text in the
sub-title placeholder when you change the slide layout from "Title & Text"
layout to Title Slide" layout (and vice versa).

John Langhans
Microsoft Corporation
Supportability Program Manager
Microsoft Office PowerPoint for Windows
Microsoft Office Picture Manager for Windows

For FAQ's, highlights and top issues, visit the Microsoft PowerPoint
support center at: http://support.microsoft.com/default.aspx?pr=ppt
Search the Microsoft Knowledge Base at:
http://support.microsoft.com/default.aspx?pr=kbhowto

This posting is provided "AS IS" with no warranties, and confers no rights.
Use of any included script samples are subject to the terms specified at
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[PPTMagician]

Hi Linda,

Tell her to hit the Tab key.

See my article about creating accessible presentations for
more details about using the outline:
http://www.powerpointmagician.com/access/accessppthome.html

HTH,
Glenna

 

[PPTMagician]

Hi John,

Here's what I had for entering in the outline view:
Type the content of your presentation directly in the
outline pane. It will start automatically with the Title
of the Title Slide. When you hit enter it will create a
new slide. Before typing another title, hit the TAB key
to demote the paragraph to type your subtitle. Hit enter
after typing your subtitle and then hit the Shift-TAB keys
to create a new slide and enter the title. Continue in
this fashion until you have entered all the Titles and
text for your presentation.

I also have a list of the keystrokes for entering text in
the outline mode, but none of the CTRL key combinations
were in the help file. Is there somewhere I could find
this?

Thanks,
Glenna

 

[John Langhans [MSFT]]

[CRITICAL UPDATE - Anyone using Office 2003 should install the critical
update as soon as possible. From PowerPoint, choose "Help -> Check for
Updates".]

Hi Glenna,

The CTRL+Enter capability is not documented in the help file but has been a
feature of PowerPoint since it's very early days. It's not primarily
intended for use in Outline View/Pane but, instead, is intended to make it
as easy to create new text slides (titles, subtitles, bulleted lists) in
Slide view as it is in Outline view by simply typing and not having to take
your hands off the keyboard to jump from title to subtitle/bullleted-list,
or to use special keystrokes to insert new slides.

John Langhans
Microsoft Corporation
Supportability Program Manager
Microsoft Office PowerPoint for Windows
Microsoft Office Picture Manager for Windows

For FAQ's, highlights and top issues, visit the Microsoft PowerPoint
support center at: http://support.microsoft.com/default.aspx?pr=ppt
Search the Microsoft Knowledge Base at:
http://support.microsoft.com/default.aspx?pr=kbhowto

This posting is provided "AS IS" with no warranties, and confers no rights.
Use of any included script samples are subject to the terms specified at
http://www.microsoft.com/info/cpyright.htm

 

[PPTMagician]

VERY Handy to know.

Thanks much!!