Track changes


R

Ron

We are using Word 2003 and the Track Changes feature has users concerned.
I'm not familiar with it so I am looking for feedback. One concern is that
when a user saves and accepts changes to a file, the revisions will still
show up when they open it. Will the same thing happen to a client if we
email the file to them? Id there a way to just turn Track Changes off?

TIA
 
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J

Jay Freedman

Ron said:
We are using Word 2003 and the Track Changes feature has users
concerned. I'm not familiar with it so I am looking for feedback. One
concern is that when a user saves and accepts changes to a file, the
revisions will still show up when they open it. Will the same thing
happen to a client if we email the file to them? Id there a way to
just turn Track Changes off?

TIA
Hi Ron,

If you never use Track Changes in a particular document, there won't be any
editing history "buried" in the file for others to see -- although there may
be other things, as explained in the metadata article cited below.

If you use Track Changes and don't accept or reject changes, everything you
do can be seen by opening the document in another editor, or just by using
the "Recover text from any file" option in the File > Open dialog.

If you do accept or reject all the changes, there shouldn't be anything left
behind, but I'm not willing to endorse it 100%. If it worries you, use the
Hidden Data add-in.

How to Minimize Metadata in Word
http://support.microsoft.com/?kbid=290945

Remove Hidden Data add-in for Office 2003 and Office XP
http://support.microsoft.com/?kbid=834427

There is no way to "turn Track Changes off" in the sense of completely
preventing anyone from using it, but when the TRK in the status bar is gray
instead of black, it is "turned off" in the sense of not putting anything in
the file.
 

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