TOC Updates upon Print Request

[CathyB]

I cannot prevent my TOC from unwanted changes when I print my document in
Word 2007.

Under Word Options|Display|Printing Options, I do not have "Update fields
before printing" selected.

What is causing the TOC to change from what has been saved on the file?

 

[Stefan Blom]

I'm not sure why the TOC updates; usually it shouldn't under the
circumstances that you are describing.

To prevent the TOC from updating you can lock the TOC field: Place the
insertion point in the TOC and press Ctrl+F11. You'll see that the Update
command on the context (right-click) menu is greyed out.

To unlock the TOC, so that it can be updated again, place the insertion
point in the TOC and press Ctrl+Shift+F11.

 

[CathyB]

I've attempted your suggestion, but must be doing something incorrectly. The
page numbers that are continueing to change even on a Print Preview are page
numbers that I've manually corrected in the Table of Contents. They are the
final 5 entries, and I've created TC fields for the pages that are created
externally in a separate application.

When I perform the Ctrl+F11, the Update field is not greyed out, as you
describe. Is there an option/setting that may prevent the Lock from being
enforced?

 

[Stefan Blom]

It may be a little more tricky in Word 2007 which, by default, places the
table of contents inside a content control. Make sure to select the whole
TOC, including the preceding and following paragraphs, and then pressing
Ctrl+F11 should work.

Note that if you are manually editing the TOC, those settings will be lost
the next time you update it.

 

[CathyB]

Your last suggestion did the trick!! On your first response, you suggested
"Place the insertion point in the TOC and press Ctrl+F11." Perhaps because
ot the content control, I could only disable the "Update Field" option when I
selected the whole field, described in your second response.

Now, the Print features are no longer causing the TOC values to alter.

I understand the consequences of manually editing the TOC. For this reason,
I make it the last step before generating the needed .pdf with the
automatically built bookmarks from the TOC.

Thanks a million for your help. I agree, this should not be happening, but
at least I can force it to stop with your suggestions.

 

[Stefan Blom]

I'm glad you got it sorted!