Time calculations for Scheduled vs Actual Employee Time and Wages


The Caterer

I am THRYING and TRYING to make a simple schedule worksheet for a manger to
use to calculate the time he schedules an employee to clock in and out and
what it will cost him in regards to his allocated budget and then to be able
to compare it after the job is completed. BUT time calculations have thrown
me for loop and I am stuck for hours on trying to calculate time fields.

PLEASE DEAR GOD can someone help me.

Below is a simple example of my worksheet.

A2 (Time IN) = 1:00 PM
A3 (Time OUT) = 5:00 PM
A4 (Time Worked) = 4:00 (h:mm format) Formula A3-A2 in
This seems to be OK BUT when I
multiply the hours work by the
hourly rate it does
not work.

A5 (Hourly rate) = $12.00 (Currency Format)

A6 (Total Paid) = $2.00 WHEN IT SHOULD BE $48.00

I know it is calculating the dollar amount due based on .20 Time worked but
for my life I cannot see how to make the changes necessary for this to work.

The actual fields I am using in case it makes a difference are:

Employee Name (Drop List) Hutson, Gregg
Pay Rate (Drop List) $12.00, $15.00 ect.
Assigned Position (Drop List) such as bartender, carver, chef etc.
Scheduled IN TIME (Drop List) 12:00 PM, 12:30 PM ect
Scheduled OUT TIME (Drop List) 12:00 PM, 12:30 PM ect
Actual IN TIME (Drop List) 12:00 PM, 12:30 PM ect
Actual OUT TIME (Drop List) 12:00 PM, 12:30 PM ect
Scheduled Hours (h:mm)
Actual Hours (h:mm)
Difference (h:mm)
Scheduled Pay Amount(currency)
Actual Pay Amount (currency)
Difference (currency)

I am sueing Excel 2007



Don Guillett

If desired, send your file to my address below. I will only look if:
1. You send a copy of this message on an inserted sheet
2. You give me the newsgroup and the subject line
3. You send a clear explanation of what you want
4. You send before/after examples and expected results.



Fred Smith

Times in Excel are fractions of a day. So when you think you have 8 (hours),
Excel has 1/3 (days). That's why your results are 1/24 of what you expect.

In A6, use =a4*a5*24


Ask a Question

Want to reply to this thread or ask your own question?

You'll need to choose a username for the site, which only take a couple of moments. After that, you can post your question and our members will help you out.

Ask a Question