Supressing e-mail addresses in a distribution list

[Guest]

Hi All,

I have a couple of distriibution lists which are sitting in a public folder
(Environment: Exchange 2003 & Outlook 2003). Is there a way I can stop the
distribution lists getting expanded with its e-mail addresses when an e-mail
is sent out. Just want to suppress recipients seeing the entire list of
e-mail addresses in the distribution list - just want the name of the
distribution list appear at the recipient's end.

Thanks for your help.

P

 

[Russ Valentine [MVP-Outlook]]

DL's are always expanded. Hide them by using the BCC field.

 

[Guest]

Hi Russ,

The problem is when you use BCC field, then the indication that the mail is
sent to a group (list) rather than a (one) person is lost. If the name of the
mailing list (or something of that nature) appears on To: field then the
recipeints know that the particular mail has been sent to a group of people
and not only to him/her.

TA.

P

DL's are always expanded. Hide them by using the BCC field.
--
Russ Valentine
[MVP-Outlook]

Hi All,

I have a couple of distriibution lists which are sitting in a public
folder
(Environment: Exchange 2003 & Outlook 2003). Is there a way I can stop the
distribution lists getting expanded with its e-mail addresses when an
e-mail
is sent out. Just want to suppress recipients seeing the entire list of
e-mail addresses in the distribution list - just want the name of the
distribution list appear at the recipient's end.

Thanks for your help.

P

 

[Russ Valentine [MVP-Outlook]]

You said you wanted to hide the recipient list, not the fact that the
message was sent to a group.
For that, you would use a mail merge to electronic mail.
--
Russ Valentine
[MVP-Outlook]

Hi Russ,

The problem is when you use BCC field, then the indication that the mail
is
sent to a group (list) rather than a (one) person is lost. If the name of
the
mailing list (or something of that nature) appears on To: field then the
recipeints know that the particular mail has been sent to a group of
people
and not only to him/her.

TA.

P

DL's are always expanded. Hide them by using the BCC field.
--
Russ Valentine
[MVP-Outlook]

Hi All,

I have a couple of distriibution lists which are sitting in a public
folder
(Environment: Exchange 2003 & Outlook 2003). Is there a way I can stop
the
distribution lists getting expanded with its e-mail addresses when an
e-mail
is sent out. Just want to suppress recipients seeing the entire list of
e-mail addresses in the distribution list - just want the name of the
distribution list appear at the recipient's end.

Thanks for your help.

P

 

[Guest]

Could you please tell me a bit more about mail merge - you are not talking
about ail merge in MS word, are you?

All what I want is when I compose a simple e-mail in Outlook and select a
distribution list (in the To: field), the recipients can see that it has been
sent to a group (distribution list) while not cluterring the To: filed with
lines and lines of e-mail addresses in the distribution list.

As I mentioned before we are in a Exchange 2003 envirnment.

Thanks heap.
P

You said you wanted to hide the recipient list, not the fact that the
message was sent to a group.
For that, you would use a mail merge to electronic mail.
--
Russ Valentine
[MVP-Outlook]

Hi Russ,

The problem is when you use BCC field, then the indication that the mail
is
sent to a group (list) rather than a (one) person is lost. If the name of
the
mailing list (or something of that nature) appears on To: field then the
recipeints know that the particular mail has been sent to a group of
people
and not only to him/her.

TA.

P

DL's are always expanded. Hide them by using the BCC field.
--
Russ Valentine
[MVP-Outlook]
Hi All,

I have a couple of distriibution lists which are sitting in a public
folder
(Environment: Exchange 2003 & Outlook 2003). Is there a way I can stop
the
distribution lists getting expanded with its e-mail addresses when an
e-mail
is sent out. Just want to suppress recipients seeing the entire list of
e-mail addresses in the distribution list - just want the name of the
distribution list appear at the recipient's end.

Thanks for your help.

P

 

[Russ Valentine [MVP-Outlook]]

Moving target. Make up your mind.
You can't do that with Outlook unless you create a dummy Contact with the
name of the group to put in the To: field, then put the DL itself in the BCC
field.
--
Russ Valentine
[MVP-Outlook]

Could you please tell me a bit more about mail merge - you are not talking
about ail merge in MS word, are you?

All what I want is when I compose a simple e-mail in Outlook and select a
distribution list (in the To: field), the recipients can see that it has
been
sent to a group (distribution list) while not cluterring the To: filed
with
lines and lines of e-mail addresses in the distribution list.

As I mentioned before we are in a Exchange 2003 envirnment.

Thanks heap.
P

You said you wanted to hide the recipient list, not the fact that the
message was sent to a group.
For that, you would use a mail merge to electronic mail.
--
Russ Valentine
[MVP-Outlook]

Hi Russ,

The problem is when you use BCC field, then the indication that the
mail
is
sent to a group (list) rather than a (one) person is lost. If the name
of
the
mailing list (or something of that nature) appears on To: field then
the
recipeints know that the particular mail has been sent to a group of
people
and not only to him/her.

TA.

P

:

DL's are always expanded. Hide them by using the BCC field.
--
Russ Valentine
[MVP-Outlook]
Hi All,

I have a couple of distriibution lists which are sitting in a
public
folder
(Environment: Exchange 2003 & Outlook 2003). Is there a way I can
stop
the
distribution lists getting expanded with its e-mail addresses when
an
e-mail
is sent out. Just want to suppress recipients seeing the entire list
of
e-mail addresses in the distribution list - just want the name of
the
distribution list appear at the recipient's end.

Thanks for your help.

P

 

[Guest]

Russ,

No offence but this is what I wanted - I was not changing what I wanted.

I am a sys admin and go and tell a user that he has to enter a dummy address
in the To: foeld and the real address in the BCC feld just sent e mailinm
list to a DL so that receiepnst To: field will not get cluttered with 1001
lines? How user friendluy or intuitive is that?

I am sure you hae seen DL maintained in mailing lisst where you do not have
to do such things. Straight and clean. If Outlook DL can not do it, it
another dumb things which Oulook develpers haven't thought about.

Surely I can not be the only person inquiring about this and also a
sensible user friendly way to do it eithout asking end users to somehwat dumb
..

P

Moving target. Make up your mind.
You can't do that with Outlook unless you create a dummy Contact with the
name of the group to put in the To: field, then put the DL itself in the BCC
field.
--
Russ Valentine
[MVP-Outlook]

Could you please tell me a bit more about mail merge - you are not talking
about ail merge in MS word, are you?

All what I want is when I compose a simple e-mail in Outlook and select a
distribution list (in the To: field), the recipients can see that it has
been
sent to a group (distribution list) while not cluterring the To: filed
with
lines and lines of e-mail addresses in the distribution list.

As I mentioned before we are in a Exchange 2003 envirnment.

Thanks heap.
P

You said you wanted to hide the recipient list, not the fact that the
message was sent to a group.
For that, you would use a mail merge to electronic mail.
--
Russ Valentine
[MVP-Outlook]
Hi Russ,

The problem is when you use BCC field, then the indication that the
mail
is
sent to a group (list) rather than a (one) person is lost. If the name
of
the
mailing list (or something of that nature) appears on To: field then
the
recipeints know that the particular mail has been sent to a group of
people
and not only to him/her.

TA.

P

:

DL's are always expanded. Hide them by using the BCC field.
--
Russ Valentine
[MVP-Outlook]
Hi All,

I have a couple of distriibution lists which are sitting in a
public
folder
(Environment: Exchange 2003 & Outlook 2003). Is there a way I can
stop
the
distribution lists getting expanded with its e-mail addresses when
an
e-mail
is sent out. Just want to suppress recipients seeing the entire list
of
e-mail addresses in the distribution list - just want the name of
the
distribution list appear at the recipient's end.

Thanks for your help.

P

 

[Sue Mosher [MVP-Outlook]]

Such DLs are maintained on the server. They are not a client feature.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers