# Sum amounts based on date field

M

#### MikeK

I have two columns. Column A is a date time column. Column B is an amount
column. I want to calculate the amounts by the hour and place the hourly
totals in Column C and the date time of that hour in Column D. Below is an
example of the data and how I would like Column C and Column D to look.

Column A Column B Column C Column D
DATE AMOUNT TOTALS/HR DATE
01/01/2009 01:10:10 50 75
01/01/2009 01:00:00
01/01/2009 01:20:05 25 10
01/01/2009 02:00:00
01/01/2009 02:01:00 10 45
01/01/2009 03:00:00
01/01/2009 03:05:25 15 20
01/02/2009 05:00:00
01/01/2009 03:07:59 30
01/02/2009 05:05:01 20

I posted this earlier but couldn't find my post. I guess I did it
incorrectly. Any help would be appreciated. If the alignment is skewed
below is the information per column.
Column A
DATE
01/01/2009 01:10:10
01/01/2009 01:20:05
01/01/2009 02:01:00
01/01/2009 03:05:25
01/01/2009 03:07:59
01/02/2009 05:05:01

Column B
AMOUNT
50
25
10
15
30
20

Column C
TOTALS/HR
75
10
45
20

Column D
DATE
01/01/2009 01:00:00
01/01/2009 02:00:00
01/01/2009 03:00:00
01/02/2009 05:00:00

P

#### Pete_UK

Put this in D2:

=FLOOR(MIN(A:A),1/24)

and this in D3:

=D2+1/24

Then copy D3 down as far as you need to - you will have 1-hour
increments.

Then you can put this formula in C2:

=SUMPRODUCT((A\$2:A\$7>=D2)*(A\$2:A\$7<D3),B\$2:B\$7)

You might need to make the ranges larger in your real data, and then
you can copy this down to one cell less than the cells used in column
D (to get the time range).

Hope this helps.

Pete

M

#### MikeK

I'm sorry, I forget to include this is Excel 2003. Thanks for any help.

P

#### Pete_UK

Did my solution not work for you? (Or can you not see my post?)

Pete

D

#### David Biddulph

As the OP is using the MSDG web interface, he probably can't see your
answer. Apparently it's broken yet again.
--
David Biddulph

Did my solution not work for you? (Or can you not see my post?)

Pete

M

#### MikeK

Pete, thanks for your help. The floor function worked nicely. The problem
now is I don't have values for each hour of the day. I only want to populate
Column C and D if the hour exists in column A. I hope this makes sense.

M

#### MikeK

Here is how I was able to get the results I required. I'm sure there are
other ways (and probably simpler than the methods I used).
I utilized some columns that were out of sight of easy viewing. Pete I
Here are the formulas I used.
Column AH2 contains: =FLOOR(MIN(A2:\$A\$2073),1/24)
Column AH3 contains: =FLOOR(MIN(A3:\$A\$2073),1/24)
I then copied AH3 down to AH2073. This gave me a list of all my times in
the format of MM/DD/YY HH:00:00. Column AH contained duplicates. To remove
the duplicates, I entered the formula below into Column D
=IF(ISERROR(SMALL(AJ:AJ,ROW())),"",INDEX(AH:AH,MATCH(SMALL(AJ:AJ,(ROW()-1)),AJ:AJ,0)))
This is an array formula and has to be entered with SHIFT+CNTL+ENTER. I
copied it down to D2073.
I then entered the following in Column AJ2:
=IF(AH2="","",IF(COUNTIF(\$AH\$2:AH2,AH2)>1,"",(ROW()-1)))
This too is an array formula and has to be entered with SHIFT+CNTL+ENTER. I
copied it down to AJ2073.

The combination of the two formulas eliminated my duplicate dates in Column
D. In Column C2 I entered:
=SUM((AH2:AH2073=C2)*(B2:B2073))
This is another array formula and required to be entered with
SHIFT+CNTL+ENTER. I copied it down to C2073.

One more thing, the columns containing dates had to be preformatted to the
date format I wanted prior to putting the formulas in them.

Thanks again Pete_UK and David Biddulph.

Mike