Hi =?Utf-8?B?RFJEQyBUZWNo?=,
I am building a rather large word document (presently 30mb and growing). It
contains numerous graphics and hyperlinks. It is now becoming unmanageable
and Word 2002 has lockedup on me several times. I have heard that there is a
way to split a document and later combine it for printing. HOW?
I guess I'd use the Master Document feature, in both cases. As long as you don't
try to do any editing with it, but do exactly as you describe, it should work.
1. Make a backup copy of your document, and don't lose it
2. Open the document, then go into Word's Outline View.
3. Activate the Master Document toolbar.
4. Select part of the document you want to put into a separate document.
5. Use the "Create Subdocument" button to section it off. (Note: the first
paragraph of each sub document you create must be formatted with a Heading style
in order to create the sub document.)
6. Repeat 4 and 5 for each separate document you want to create.
7. Now click the little square button at the top left of each sub-document
section. This will open it into its own document. Use File/Save to save it.
8. Close the document you were using without saving the changes
Now you've split your document into separate documents and you can edit these as
you wish. When you're ready to pull it together for printing, you basically want
to reverse the process. But before you do, if you haven't already, you need a
common template for all the files you'll be using. You can create such a
template by saving one of the files (or the original document) as a template.
Then attach it to each of the sub-files via Tools/Templates and Addins.
1. Make back-up copies of all your files.
2. Create a new document from your template.
3. Go into the Outline view and use Insert Subdocument to bring in all the
individual files, in the correct order. Do NOT try moving things around!
4. Create the headers and footers.
5. Print.
Note: It's generally a good idea to NOT save the Master document you just
created for re-use. Master Documents have a tendency to be unstable (mainly due
to the number of section breaks they contain) and can self-destruct, taking the
sub-documents with them.
Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org
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