Sharing documents in Outlook?

[Cynthia]

To begin, I am using MS Office 2003 in my workplace. My company has an
intranet site and public folders available to all employees.

My manager has sent me an email with several confidential documents
attached. He has asked that I find a secure place where three of us can
share these documents. He does not want to use the intranet secured areas or
public folders as this would allow the IT group access to these documents.

I believe this means the only "secure" place for the email with these
confidential documents would be as a sub-folder in Outlook. If I am
mistaken, please tell me. I am looking for an alternative to this.

My question: If I create the sub-folder under my Inbox, would I be able to
allow my manager and the other employee full access to that sub-folder
WITHOUT giving them visibility to the contents of my Inbox? In other words,
is there a setting on Permissions that would allow them enough access to only
get to the one sub-folder they need, or must I allow them visibility to my
Inbox items in order to get to the sub-folder?

I understand I would need to grant them permissions to access the contents
of the sub-folder separately. Thank you in advance.

 

[Roady [MVP]]

If your IT-group wanted, they could also easily access that. Note that they
are your IT-group for a reason; from a user and support need, they pretty
much need to be able to access anything one way or the other. This however
does not mean that EVERYbody in your IT-group should be able to access
everything; just a very select group. Nor does this mean that when someone
CAN access everything that they WILL access everything; there is a level of
trust and professionalism involved here.

Management can consider to have only specific people within the
IT-department to deal with such sensitive data to keep things under control.
In addition there are auditing methods to check what has been accessed by
who.

 

[Cynthia]

Roady,
Thank you for your quick response. Sorry if I struck a nerve.

 

[Roady [MVP]]

You're welcome

Nope, you didn't struck a nerve at all. I'm just providing a bit more
background info.

Roady,
Thank you for your quick response. Sorry if I struck a nerve.