Steve:
Hope this helps. Once I set it up, it is easy to maintain
Create Folders for sharing:
1. First create a folder on your Drive. I would suggest a “Calendar†folder
under the “Public Foldersâ€. This will provide a place to “Export†and
“Import†your newly created Group and Calendars to and from.
2. After creating the folder, do a mouse right-click on the “Public Folderâ€
ïƒ select “Properties†(NOT SHARING)ïƒ â€œSecurity†tabïƒ and check the access of
the users on your computer.
3. You can add a user by: Selecting “Editâ€ïƒ â€Addâ€ïƒ type user name and select
“Check Namesâ€. The name should display in the “Enter the object names to
select†box. If not, the user doesn’t exist or the name was not spelled
correctly. In this case, or if you would like to easily add multiple users at
the same time, you can click “Advancedâ€ïƒ “Find Nowâ€ ïƒ use “Ctrl†and mouse to
highlight and select multiple users. You can also select Groups. Click “OK†ïƒ
“OK†and the Group or Users should be included in the “Group or user names:â€
area. Select the Group or user and decide what “Permissions†to give.
4. Now do the same to the “Calendar†folder and make sure the appropriate
“Permissions†are also included.
One method to Set up a Shared Calendar on the same computer (probably an
easier method but this is a first try and “Brute Force†method:
1. From your own Calendar account, Select “Fileâ€ ïƒ â€œNew Group†and name it
something like “Family†or “Combinedâ€.
2. Highlight the Group Calendarïƒ Right click ïƒ select “New Calendar†and name
it something like “Steveâ€
3. The new Calendar should now be indented and included under the Group
4. Repeat the above step for each account you want to include in the group.
Each “New Calendar†should be under the Group. If not, they can be added by
drag and drop.
Publish
1. Right click the “Group†and select “Publishâ€
2. Select “Browse…â€ïƒ Expand “Publicâ€ïƒ Highlight “Calendar†folderïƒ click
“OKâ€ïƒ select “Automatically publish changes made to this calendar†and any
other details that you want to publishïƒ click “Publishâ€ïƒ Click “Finishâ€
Note: Only the final destination folder should be highlighted. If the
calendar is highlighted, an error will occur.
3. Repeat steps for each user calendar
4. After creating and publishing the user and group Calendars, go back to
your account and create a “Test†appointmentïƒ right clickïƒ select “Sync allâ€
5. Now highlight the Group calendar ïƒ select “Fileâ€ïƒ “Export…†and save the
Group Calendar to the newly created Public Folder. Repeat the process for
each New Calendar that was created under the Group.
Note: In the future, you can get away with exporting the user calendar that
has been changed. Actually, one may be able to get away with it in this step.
When I created mine, I exported each for assurance. After creating each on
all user accounts and importing from the public folder, I only exported
calendars with changes.
Switch User
1. Repeat the above steps.
2. I would name the “Group†and each “User Calendar†the same for ease of
organization while importing and exporting future changes. Note, the
“Permissions†under the Security†tab should be the same.
3. After you have the Group and User calendars created, highlight the First
User Calendarïƒ go to “Fileâ€ïƒ “Import…â€
4. When the “Import†dialog/input box opens, click the drop down arrow in
the “Destinationâ€ïƒ Select the “Name†= name of imported calendar to be
importedïƒ click the “Browse…â€ïƒ select the *.ics file with the same nameïƒ
select “Importâ€
5. The new changes should appear. If not, check publishing, switch user,
chech publishing and make changes to that user account, export that user
calendar, switch user, import that user calendar with the recent changes, and
repeat.
As a side note: Before making changes to an account, I would “Disable†the
other accounts by clearing the check box. This will assure additions/changes
are made to appropriate calendars. Then I would just export the calendars
with the changes. This could save some trouble shooting time in the future.
