Sharepoint Services and internet format of the shared contacts

[Alexnts]

Hello there...

Here's the case
I have setup Sharepoint Services 3.0 on a 2003 server for he use of share
contact lists only.
There is no Exchange or any other inhouse mail server.The mail server is on
the ISP
I have setup a shared contact list with about 950 contacts.I have linked the
list to machines using Outlook 2003 and Outlook 2007. It works OK.
Every couple of days a pdf is send to these contacts.
The default mail format in every outlook is HTML.

The problem is that when the contacts are "imported/linked" from Sharepoint
they automatically set their Internet Format field as Rich text format in
every contact individually. Unfortunately this setting overrides the default
setting of HTML.
The result is that when i send the messages with the attached pdf using the
shared contact list the attachments appear as winmail.dat in every recipient
not using Outlook.
The solution is to change the Internet format of EVERY contact individually
in the cahed data on every PC setting it as "Let Outlook decide the best
sending format".
As i said before we have 950 contacts and about 20 PC's using this shared
list.
Also only the Outlook 2007 PC's actually can save this setting. The Outlook
2003 PC's reset this setting at every synchronization with the Sharepoint. So
this not a solution actually

So what i am looking for is a solution to either:

1. Force the Outlook to use the default format i set in Tools->Options
overriding the individual setting in each contact.

2. Change the default RTF format that Outlook enforces at every imported
contact in "Let Outlook decide the best sending format", so when i re-import
the list i have the "Let Outlook decide the best sending format" on all
contacts.

3.As last resort ,bulk change the setting on all contacts at every PC,and
have them saved somehow on the Outlook 2003 machines.

Best Regards guys!
Any help is highly appreciable!!

 

[Diane Poremsky [MVP]]

Unfortunately this is a known problem with sharepoint lists and I know of no
way to correct it in outlook or sharepoint directly. We use Exchange and
addressed it with routing groups but that obviously won't work for you.

Should be able to change it using VBA but I can't find any code samples
offhand.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

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http://forums.slipstick.com/showthread.php?t=22205

 

[Diane Poremsky [MVP]]

See
http://www.vboffice.net/sample.html?mnu=2&pub=6&lang=en&smp=32&cmd=showitem
If the url is broken, use http://slipstick.me/letoldecide

Shoulda known michael would have something.

Unfortunately this is a known problem with sharepoint lists and I know of
no way to correct it in outlook or sharepoint directly. We use Exchange
and addressed it with routing groups but that obviously won't work for
you.

Should be able to change it using VBA but I can't find any code samples
offhand.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Do you keep Outlook open 24/7? Vote in our poll:
http://forums.slipstick.com/showthread.php?t=22205

Hello there...

Here's the case
I have setup Sharepoint Services 3.0 on a 2003 server for he use of share
contact lists only.
There is no Exchange or any other inhouse mail server.The mail server is
on
the ISP
I have setup a shared contact list with about 950 contacts.I have linked
the
list to machines using Outlook 2003 and Outlook 2007. It works OK.
Every couple of days a pdf is send to these contacts.
The default mail format in every outlook is HTML.

The problem is that when the contacts are "imported/linked" from
Sharepoint
they automatically set their Internet Format field as Rich text format in
every contact individually. Unfortunately this setting overrides the
default
setting of HTML.
The result is that when i send the messages with the attached pdf using
the
shared contact list the attachments appear as winmail.dat in every
recipient
not using Outlook.
The solution is to change the Internet format of EVERY contact
individually
in the cahed data on every PC setting it as "Let Outlook decide the best
sending format".
As i said before we have 950 contacts and about 20 PC's using this shared
list.
Also only the Outlook 2007 PC's actually can save this setting. The
Outlook
2003 PC's reset this setting at every synchronization with the
Sharepoint. So
this not a solution actually

So what i am looking for is a solution to either:

1. Force the Outlook to use the default format i set in Tools->Options
overriding the individual setting in each contact.

2. Change the default RTF format that Outlook enforces at every imported
contact in "Let Outlook decide the best sending format", so when i
re-import
the list i have the "Let Outlook decide the best sending format" on all
contacts.

3.As last resort ,bulk change the setting on all contacts at every PC,and
have them saved somehow on the Outlook 2003 machines.

Best Regards guys!
Any help is highly appreciable!!

 

[Alexnts]

Your help is much appreciated.
I am trying to run the sample code from the url you have pointed ,but i
receive an error message.
You can see it here:
http://alexnts.googlepages.com/errormsg.jpg

My VB knowledge is very poor.
Can you give me a hand on this?

Best Regards.
Alex.

 

[Alexnts]

Regarding the error message i managed to figure it out.
I have installed redemption and set it as a reference. (tools->references)
The only "problem" now is in this line:

Set Items = Session.GetDefaultFolder(olFolderContacts).Items

The macro runs in the default contacts folder and not at the linked for
sharepoint.
The name of the imported list is "Shared Lists - Members"
Can i point to that specific folder?

Regrads..