set label colors based on text in subject feild for appointments?

[Guest]

I would like to automatically change the color labels in all of my
appointments based on the presence of a single word in the subject feild.
Can it be done?

 

[Guest]

I would like to automatically change the color labels in all of my
appointments based on the presence of a single word in the subject feild.
Can it be done?

I forgot to mention, its outlook XP

 

[Sue Mosher [MVP-Outlook]]

yes, you can do this with automatic formatting. View | Current View |
Customize Current View | Automatic Formatting.

 

[Guest]

Is there some command to apply the automatic formatting? It doesn't seem to
do anything to the existing appointments in my calendar.

Also I've found that find and advanced find, when set with the most
inclusive possible values only find about 0-20% of the hits it should get.
ie finding 10 of 300 known occurences.

 

[Sue Mosher [MVP-Outlook]]

No, that's why it's automatic. If your formatting isn't working, why don't
you explain what you did so someone else can try it and see if it works for
them.

Post your advanced find issue separately. It's irrelevant to the current
discussion.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Guest]

Ok i have some of it working but not all, here's what Ive been doing:
For toubleshooting i've created a test appointment:
Subject = Test Appt.
Location = my pc
I set it to recur on monday and tuesday and stop after 2 recurrences.

In the second recurrence I've added "exception" to the subject line, without
quotes, after "Test Appt."

My goal is to be able to automatically change the label for the "exception"
appointment only using automatic formatting or a script or something.

Automatic formatting:
In calandar work week view, select automatic formating from context menu |
select desired label (ie "Important") | click Condition | advanced tab |
here are some of my attempted criteria and results after clicking ok in all
of the dialogue boxes:
Subject contains exception - no change
Subject contains Test Appt. - all changed
both criteria above - all changed
Subject contains Test - all changed

I think I'm having trouble with the way exceptions to recurring appointments
are handled in the search process. When I set the automatic formatting rule
it will recognise text from the origional entry, but exceptions are
overlooked. Any suggestions?

Thank you,
CK

 

[Sue Mosher [MVP-Outlook]]

Ah, you're trying to format individual instances of a recurring appointment.
Congratulations on your good detective work. Looks like you've found a
previously undocumented limitation to the automatic formatting feature. The
workaround would be to use individual appointments instead of a recurring
appointment.
--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers