send individual e-mail to contacts based on specific category

[Guest]

I need to send out e-mails individually addressed to each recipient.
I need to be able to specify the recipients based upon their category from
Outlooks ontact file. How can I do this?
I don't want to use distribution lists since this will not individualize
the e-mail "To" line.

 

[Judy Gleeson \(MVP Outlook\)]

Group the Contacts By Category. Select the group you want to email to.

Tools | Mailmerge | email | complete the subject line | OK .

Word will start now and the Mailmerge toolbar should be there.

Use the Insert Merge field button (NOT Insert Word Fields) to add fields
such as First Name. Preview through the ABC button. Merge to email (another
button on the same toolbar).


I hope this helps you at least a little bit!

Judy Gleeson
MVP Outlook
Outlook trainer and author of Productiv_IT with Outlook
www.acorntraining.com.au


"I not only use all the brains I have, but all I can borrow." (Woodrow
Wilson)

 

[Guest]

Thank you for the insight Judy. It will save us a lot of time.
I'll be checking out your book.