Selecting Different Paper Trays for Multiple Copies

[Guest]

Suppose I want to print from Microsoft Word 2000 one original and two copies of a one-page letter, where the original will be on letterhead and the two copies on copy paper. I have several paper trays in my printer, and can specify any of them as the source of the paper I want to use. However, I don't know how, or whether it's possible, to specify two different trays for two different copies of the same one-page document with a single print command. Is it possible to specify this in Word, without having to select a different source tray and printing the same letter a second time? (I know it's possible to select different paper trays for different pages of the same letter (or document), but that's a different situation.

 

[Jay Freedman]

There's nothing built-in, but if you want to undertake a little macro
programming you could do this. The idea is
- Define the template for this kind of letter to have the letterhead tray
for the first page and the plain-paper tray for all other pages.
- Write a macro that (a) copies the text, (b) inserts a page break at the
bottom of the page, (c) pastes a copy of the text at the end of the
document, (d) repeats steps b and c (once or as many times as needed), (e)
prints the document, and (f) runs the Undo command until the document is
back to one page.
- Put a button on the toolbar to run the macro.

 

[AA]

Suppose I want to print from Microsoft Word 2000 one original and

two copies of a one-page letter, where the original will be on
letterhead and the two copies on copy paper.

Just record the whole thing:

1. Print Settings, set the trays for the first print job on the
letterhead (or if you want to get fancy, letterhead for the first
page and another tray for other pages, so you are not limited to a
one page letter)

2. Print

3. Print Settings, set the source for the copy paper tray.

4. File>Print 2 copies

5. If you are going to put this in normal.dot and on a toolbar, put
the print settings back to your default.

6. Stop the recorder, put the macro on a toolbar.