select names in new message

  • Thread starter Thread starter A. Toczko
  • Start date Start date
A

A. Toczko

When a new mail mesage is opened, I click on the To: button to open up the
"select names" window. In this list, peoples names appear twice, the second
listing is often showing a fax number. Is there a way to prevent the second
listing from appearing? TIA.
 
Outlook considers fax numbers to be valid electronic addresses, since there are many client- and server-based components that can use such addresses.

One method to hide fax numbers from the address book is to prefix the fax number with one or more letters (maybe B for business fax, H for home, O for other). If the fax number begins with a letter, Outlook won't show it in the address book. This definitely works in Outlook 2000 and 2002.

There are a couple of utilities that can help you hide fax numbers from the address book. See http://www.rsoutlook.com/us/rshifa.htm and http://www.sperrysoftware.com/Outlook_Solutions.htm (Hide Fax Numbers).

Another way to avoid avoid having fax numbers appear in the address book is simply not to enter data in the fax fields. Put fax numbers in some other (non-phone) fields.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
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