Rremoving the Title, Revision and Doc Number from the TOC, how?

[LongBow]

Hello all,

I am creating a work document and having problems getting the TOC to display
how I want it to. When I insert a new TOC at the beginning it is displaying
the Document Title, Document Number and Revision fields. How do I prevent Word
from inserting these fields into the TOC? The fields have the following Style
and Formating names.

Title -> Title
Document Number - > Subtitle
Revision -> Subtitle

These fields are listed on the first page of the document and repeated within
the footers. I do not want these descriptions showing up in the TOC, how do I
prevent Word XP from using them in the TOC??? Thanks


Mark

 

[Doug Robbins - Word MVP]

It sounds like they must have one of the Heading styles attached to them
that are use to build the table of contents, You will need to apply a
different style to them to prevent them appearing in the TOC.

--
Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested. Unsolicited questions forwarded
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Hope this helps
Doug Robbins - Word MVP

 

[Suzanne S. Barnhill]

The Title and Subtitle styles by default have outline levels of 1 and 2,
which means that they are automatically included in a TOC that includes
those levels. There are two ways to go about changing this.

1. In the Table of Contents Options dialog, remove the numbers beside the
Title and Subtitle styles. This will work for the specific TOC, but if you
have to rebuild the TOC, you'll have to do it over again.

2. Modify the styles themselves. Go to Format | Style, click Modify..., then
choose Format | Paragraph and change the outline level to Body Text.
Alternatively, you can do this for the individual Title and Subtitle
paragraphs.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[mrhicks]

Hello,

I am not exactly sure if this is what you are referring to, but I
think so. If I go to the Format -> Styles and Formating... which
brings up the new window attached to the right hand side of work, I
find the Style 'Title' then select modify..

The style attached to "Title" is the following...

Name: Title
Style type: Paragraph (grayed out)
Style based on: Normal
Style for following paragraphs: Title
Normal + Font: Arial, 16pt, Bold, Kern at 14pt, Centered, Space
Before: 12pt, After: 3pt, Level 1



The style attached to "Subtitle" is the following...

Name: Subtitle
Style type: Paragraph (grayed out)
Style based on: Normal
Style for following paragraphs: Subtitle
Normal + Font: Arial, 12pt, Centered, Space After: 3pt, Level 2


What part of the style do I need to change? I am not quite sure.
Thanks for any help..

Mark

 

[Suzanne S. Barnhill]

You need to change the outline level (Format | Paragraph).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[mrhicks]

Suzanne,

I followed step 2 and it work brilliantly. Thanks so much for the help.

Mark