Rounding

[Guest]

I have a spreadsheet I use for breaking numbers down for use in a journal
entry.
Each cell calculates a percentage of a number for me. When I ask for a
total of the columns to prove that my debits and credits are equal - I get
equal numbers; but if actually add everything in one column and then the
other the columns are not the same. Somehow the rounding makes it appear as
though it balances - then when I key the entry into my accounting software it
doesn't balance.

I'm confused as to how to control the rounding in the cells.

 

[JE McGimpsey]

Take a look here:

http://www.mcgimpsey.com/excel/pennyoff.html

 

[Dave O]

The difference you're seeing is due to the way Excel calculates a
number compared to the way it displays a number. If you divide 100 / 3
on a calculator, you get 33.3333333 with infinitely recurring threes.
If Excel performs this calculation in a cell formatted for currency,
the answer will display as $33.33. The recurring threes are still
there, but they are not displayed.

Check out the ROUND() function, which allows you to control the number
of decimal places. In this example, =ROUND(100/3,2) the answer is
33.33 with no further recurring threes.