Quick Print in Word 2007

[Jo-Anne]

I've been able to customize my Word 2007 Quick Access Toolbar to include
Quick Print, but I can't find a keystroke combination that will do the same.
Is there one? I know that CTRL-P will bring up the Print dialog box, but
that's not what I want.

Thanks much!

Jo-Anne

 

[Tony Jollans]

You can make one of your own.

Office Button > Word Options > Customize tab > (Keyboard shortcuts)
Customize button. The command you want (in the OfficeMenu category) is
FilePrintDefault.

 

[Jo-Anne]

Thank you, Tony! It works beautifully! I wonder if you could also help with
a keystroke combo I'd like to change. I want to insert the date without
having to use the dialog box. In my Word 2007 Bible, the keystroke combo for
DateField is ALT-SHIFT-D, which I find difficult to do. I'd like to change
it to something else, but I can't find the entry in the keyboard shortcuts
list under any category. I'm guessing it should be in the Insert category,
but all I see there is InsertDateTime, which opens the box where you still
have to click OK.

Jo-Anne

 

[Terry Farrell]

Use almost the same procedure as Jay outline but instead select All Commands
from the Categories and then scroll down to the InsertDateField command. It
will show that shift+alt+D is assigned, but you can assign any key combo
that you prefer: I suggest Alt+D which is normally unassigned.

 

[Jo-Anne]

Thank you, Terry! I could have sworn I'd looked at All Commands, but
apparently I missed that one. I'm so pleased that I'll be able to set up
keystrokes to match those I've been using in WordPerfect. It'll make
switching between the two programs much easier.

Jo-Anne

 

[Jo-Anne]

Forgot to ask a couple more questions:

* Is there a printable list of commands that either have or could be given
keystroke shortcuts? For example, another keystroke command I've been trying
to find (or create) is for closing the last open document but leaving Word
open. I can do this by clicking on the "close" icon that I added to the
Quick Access Toolbar, but I can't find a keystroke shortcut for it or even
the command so I can create one. ALT-F4 closes Word as well as the document.

* Will I need to create a macro to do PasteSpecial with unformatted text?
Right now, that command simply opens the dialog box in which to choose what
form the pasted text should be in.

Thank you again!

Jo-Anne

 

[Tony Jollans]

Ctrl+F4 should close the current document.

If you print (Ctrl+P), you can select "Key assignments" from the "Print
what" dropdown to see what you have set. What could be set is almost
anything but the command names are not always obvious.

 

[Jo-Anne]

Both work great, Tony! Thank you! I still couldn't get PasteSpecial, though.
I suspect once I did the pasting, the code no longer appeared in the
document and hence didn't show up when I printed the key assignments.

Also, I printed out the keyboard shortcuts I found in the Help file and
discovered that you can also close a document with CTRL-W. I wish there were
a complete list of these shortcuts in straight alphabetical order rather
than in categories.

Jo-Anne

 

[Tony Jollans]

If you press Alt+F8 (or the Macros button on the Developer tab) and then
under "Macros in" (at the bottom) select "Word commands", then select
"ListCommands" for macro name (at the top), and choose "All Word commands"
in the next dialogue, you will get a new document with a table of all the
commands showing built-in keyboard shortcuts (but only a maximum of one per
command so not Ctrl+W). You could sort that table to get an alphabetic list.

 

[Jo-Anne]

Got it, Tony! Thank you again! It's a great list, and it does include
multiple keystroke shortcuts; what it does is list the same command twice,
each with one of the shortcuts. A little strange but easy to follow anyway.
At a quick glance, though, I don't see some keystroke shortcuts that I know
exist, such as the en and em dashes. Perhaps they're not considered
commands?

Jo-Anne

 

[Suzanne S. Barnhill]

It lists only "commands," not characters. You can see the keyboard shortcut
for any character by selecting it in the Symbol dialog.

 

[Jo-Anne]

Thank you, Suzanne! Is there a way to print the character keystroke list
short of using Print Screen?

Jo-Anne

 

[Terry Farrell]

Yes. File, Print, then choose Key Assignments from Print What box.

 

[Jo-Anne]

Thank you, Terry! But WHAT file? I want the list of all the character
keystrokes, not just the ones used in a particular file. I can bring up the
list with Insert | Symbol | More Symbols | Special Characters. But I can't
seem to print that list.

Jo-Anne

 

[Terry Farrell]

You want a list of shortcuts for symbols? You'll find a list here
http://ice.usq.edu.au/packages/user_guide/resources/app2_symbol_word.htm

Terry

 

[Jo-Anne]

Thank you, Terry! I printed off the ones I want and bookmarked the page.

Jo-Anne