"Private" Distribution List

[Mike]

Hi. I have seen some discussion on the forum regarding hiding the e-mail
addresses in a distribution list. The recommendation was to put the list in
the BCC section.

For what is the "Private" selection intended? I am using Office 2007.

Thanks,
Mike.

 

[VanguardLH]

Hi. I have seen some discussion on the forum regarding hiding the e-mail
addresses in a distribution list. The recommendation was to put the list in
the BCC section.

For what is the "Private" selection intended? I am using Office 2007.

When you send your one e-mail to multiple recipients, do you have the
permission from each recipient to divulge their e-mail address to the other
recipients? That is, did each recipient say that they want you to make
public their e-mail address? If a newsletter was sent to 1000 recipients,
do you really want those 999 other recipients to have your e-mail address to
do with it whatever they want, including pass it onto a spam list? Be
polite and keep their e-mails private. Don't divulge them to anyone else.
In fact, if you are sending a newsletter where you published a privacy
policy, you are likely violating your own privacy policy if you reveal each
recipient's e-mail address to the other recipients of your newsletter.

 

[Sue Mosher [MVP]]

The Private option on an Outlook item prevents a delegate from seeing that
item. It doesn't change how the DL works.

 

[Mike]

Please understand ... I do not want the people on the list to see the names
on the list.

However, when I select the "Private" option, the recipients can see the
entire list.

Putting the names in the BCC section accomplishes the privacy, but this
seems to be a workaround to do what the "Private" option is supposed to be
accomplishing.

Is there somthing else other than "Private" that needs to be selected in
order for this to work?

 

[Sue Mosher [MVP]]

Repeating: Selecting the Private option doesn't change how the DL works. All
it does is prevent a delegate, someone with permission to view your Contacts
folder, from seeing that DL -- seeing it **as it exists in your folder**.

Your original message indicated that you already know the solution: Put the
DL in the Bcc section.
--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54