printing labels

[Guest]

when I try to print labels in Word the address "creeps" down so that, by the
third label, the address is spread over two labels. I have taken out the
bottom "paragraph marker", but that doesn't seem to help. Also although my
Word "document" is set in single line-spacing, the labels appear to be in
1.5- or two-line-spacing.

 

[Jezebel]

By the sounds of it, you've got the label pitch slightly wrong. Check the
row height of the table: it should be exactly the distance from the top of
one label to the top of the next.

 

[Chuck Davis]

-----Original Message-----
By the sounds of it, you've got the label pitch slightly wrong. Check the
row height of the table: it should be exactly the distance from the top of
one label to the top of the next.



"short and sweet" <short and

(e-mail address removed)> wrote in

message news:[email protected]... down so that, by
the help. Also although
my


.

I don't understand. Since Word 97 (my first) continuing to
Word 2003, when using mail merge or simply printing the
same address on a sheet of labels. You select the Avery
Label product code number. And take the worry out of the
entire process. Word 2003 provides for 211 Avery product
codes and 15 other manufacturers.

 

[Jezebel]

I don't understand. Since Word 97 (my first) continuing to
Word 2003, when using mail merge or simply printing the
same address on a sheet of labels. You select the Avery
Label product code number. And take the worry out of the
entire process. Word 2003 provides for 211 Avery product
codes and 15 other manufacturers.

Word does this by creating a table with the row height set to the label
pitch. (Have a look at the label Customize function or switch on table
gridlines to see what's happening). The process can go wrong if a) you
create your own and get the measurements wrong, or b) you buy el-cheapo
non-brand labels that claim to be equivalent of one of the standards, but
are manufactured differently -- most commonly, the label is the right size,
but the gap *between* rows of labels is slightly different.

And as an off-the-wall possibility I once saw a laser printer that had had a
toner cartridge leak into the works. The result was paper slippage during
printing, so the paper would get progressively out of sync with the image
drum. This would have the same effect.

 

[Graham Mayor]

There are a couple more issues to consider also.

1. Check that the printer driver and the document are using the same paper
size and that there is no zoom set in the print options
2. If you have set a header at any time in normal.dot there will be an
unwanted paragraph mark in the header that will throw out the alignment.
Rename normal.dot to oldnormal.dot temporarily and see if that effects an
improvement.

It should be noted also that it has always been possible to have label
outlines that did not exactly match the printed result and which required
some fine tuning, because Word is a slave to the printer driver, and the
vagaries of printer drivers are such that they do not format documents
identically.

--
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Graham Mayor - Word MVP

My web site www.gmayor.com

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[Jenn]

We have had this same exact problem and have experienced it with Corel Word
Perfect as well as MS Word! Have tested it on many printers as well & they
all do the same exact thing, even when printing to a xerox copier. Have not
yet been able to find a solution.