Printing in Word

[Guest]

We have a Word document that contains a date and sequence number. The user
needs to print over 50 pages(increasing the seq number on each page) and has
to change the sequence number manually and then print each page seperately.
(ex. 6/16/05 - 1, 6/16/05 -2 etc.) Looking to somehow program to print these
pages automatically if given a start and ending number of pages. Is Visual
Basic the way to do this or is there an easier way if we aren't Visual Basic
saavy? Hopefully I explained this clearly. Any help would be appreciated.

 

[Jay Freedman]

We have a Word document that contains a date and sequence number. The user
needs to print over 50 pages(increasing the seq number on each page) and has
to change the sequence number manually and then print each page seperately.
(ex. 6/16/05 - 1, 6/16/05 -2 etc.) Looking to somehow program to print these
pages automatically if given a start and ending number of pages. Is Visual
Basic the way to do this or is there an easier way if we aren't Visual Basic
saavy? Hopefully I explained this clearly. Any help would be appreciated.

This doesn't require any programming. Just open the header area and
insert a Date field (assuming you meant that 6/16/05 represents the
date the document is being printed), the dash, and then a Page field.
The Page field produces the incrementing number you want.

 

[Guest]

Jay - Thanks for the tip and this is probably easy to do but I still can't
get it to work. More detail - The Word document is 1 page and the users need
to print out 50 or more of the same document only changing the seq # next to
the date. Right now they have to manually type in #1, then print, #2, then
print, #3, etc. This document actually uses a Julien date that the user types
in once and then the seq. #'s. I need for them to be able to print all 50
copies (Date -1, Date -2, Date -3 etc.) with the new seq. # on each page. Any
more detail you can give would be appreciated.

Thanks.

 

[Jay Freedman]

Hi Rags,

OK, that's different. I can supply you with a macro, but first I need a
couple more details.

In the first post, you said "given a start and ending number of pages". Do
the sequence numbers for a particular run always start at 1, or do you want
to be able to specify both the starting number and the ending number? Or
would you want to enter the number of copies instead of the ending sequence
number?

Also, does anything else in the document have to change from one copy to the
next? If so, the best solution might be to use a mail merge, using the
record number as the sequence number, and merging whatever other data you
need. (In fact, that might be the easiest solution even if nothing else
changes.)

 

[Guest]

Jay - Thanks for the help. I actually found some info on Friday for doing
this with a Mailmerge and was able to get it to work. Only thing needed to
change on each page was the sequence number. MailMerge works fine. Not as
hard as I thought. Now just need to get the user doc done and tested.

Appreciate the help. Nice to know that there are people around to offer help
when needed.

Thanks.