Printing Address Book

[Judy]

I'm so confused. Cannot manage to print a simple phone book sort of document
that shows a few names, addresses and phone numbers.

I'm not particular about format for the current need, just need a few bits
of info on a sheet of paper.

The directions at MS Office Assistance walk me through setting up the fields
(Contacts>View>Arrange by>Current View>Customize Current view>Fields),
HOWEVER, then the directions say to click Print on the File menu and "in the
Print style box, click Card Style, Small Booklet Style, or Medium Booklet
Style." None of those choices is available. I get a choice between table and
memo style. Either choice prints EVERY available field heading. A very
confusing document!

Any suggestions?

 

[Russ Valentine [MVP-Outlook]]

Most of us use mail merges to customize our printouts. Works far better.
http://www.slipstick.com/contacts/print.htm

 

[Sue Mosher [MVP-Outlook]]

The print style options you will see depend on what view you've applied. Sounds like you have Outlook set to display a table view. So, either choose the Table style or switch to the Address Cards view and choose a booklet style.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Judy]

Thanks, you're probably right about setting up a simple mail merge.

I did find the "Card Style, Small Booklet, Medium Booklet choices, but only
from within Address Card view. Is there a way to select contacts by category
and THEN get them to print in that Card Style, Small Booklet, Medium Booklet
format?

Seems so unnecessarily difficult, no? Or maybe I'm just a dinosaur, clinging
to paper documents.

Most of us use mail merges to customize our printouts. Works far better.
http://www.slipstick.com/contacts/print.htm
--
Russ Valentine
[MVP-Outlook]

I'm so confused. Cannot manage to print a simple phone book sort of
document that shows a few names, addresses and phone numbers.

I'm not particular about format for the current need, just need a few
bits of info on a sheet of paper.

The directions at MS Office Assistance walk me through setting up the
fields (Contacts>View>Arrange by>Current View>Customize Current
view>Fields), HOWEVER, then the directions say to click Print on the File
menu and "in the Print style box, click Card Style, Small Booklet Style,
or Medium Booklet Style." None of those choices is available. I get a
choice between table and memo style. Either choice prints EVERY available
field heading. A very confusing document!

Any suggestions?

 

[Russ Valentine [MVP-Outlook]]

No. Those print styles are only available. in those views. If you grouped
your Contacts by folders you could do what you want.
--
Russ Valentine
[MVP-Outlook]

Thanks, you're probably right about setting up a simple mail merge.

I did find the "Card Style, Small Booklet, Medium Booklet choices, but
only from within Address Card view. Is there a way to select contacts by
category and THEN get them to print in that Card Style, Small Booklet,
Medium Booklet format?

Seems so unnecessarily difficult, no? Or maybe I'm just a dinosaur,
clinging to paper documents.

Most of us use mail merges to customize our printouts. Works far better.
http://www.slipstick.com/contacts/print.htm
--
Russ Valentine
[MVP-Outlook]

I'm so confused. Cannot manage to print a simple phone book sort of
document that shows a few names, addresses and phone numbers.

I'm not particular about format for the current need, just need a few
bits of info on a sheet of paper.

The directions at MS Office Assistance walk me through setting up the
fields (Contacts>View>Arrange by>Current View>Customize Current
view>Fields), HOWEVER, then the directions say to click Print on the
File menu and "in the Print style box, click Card Style, Small Booklet
Style, or Medium Booklet Style." None of those choices is available. I
get a choice between table and memo style. Either choice prints EVERY
available field heading. A very confusing document!

Any suggestions?