Print Option Won't Stick

[Dorci]

In PowerPoint 2003, I changed the print option to "Handouts (2 slides)" and
"GRAYSCALE". When I go to print, the print dialog box shows "Handouts (2
slides)" and "COLOR". When I go back to the print options screen, it still
says grayscale. Why won't the grayscale option carry over to the print
dialog box?

 

[Dorci]

Anyone? Surely you're not stumped.

 

[Linda Adams]

Not sure if this will help, but that might have to do with your type of
printer. If it's a color printer, it'll automatically default to a color
setting; if it's a black and white one, it'll default to grayscale.

Also, it won't retain settings if you update them and then change to a
different printer. It resets everything for the new printer selection.

 

[Dorci]

I'm printing to a LaserJet 1300, which has no color capability. I also had a
coworker try it with her default printer, which is a LaserJet 1400 with no
color capability. Same results.

 

[Steve Rindsberg]

In PowerPoint 2003, I changed the print option to "Handouts (2 slides)" and
"GRAYSCALE". When I go to print, the print dialog box shows "Handouts (2
slides)" and "COLOR". When I go back to the print options screen, it still
says grayscale. Why won't the grayscale option carry over to the print
dialog box?

To clarify something:

You made these settings in the Tools, Options, Print dialog box, is that
correct?

And it's switching from color to grayscale when you print this same
presentation, or does that happen when you go to print other presentations?

 

[Lucy Thomson]

FYI I can recreate this behaviour - sp3 related? It does stick if I select
greyscale in the print dialogue box & tools -> options, but not if I only
select in one place.

Lucy

 

[Steve Rindsberg]

FYI I can recreate this behaviour - sp3 related? It does stick if I select
greyscale in the print dialogue box & tools -> options, but not if I only
select in one place.

It's *such* fun trying to keep track of five versions of PPT and
I've-lost-track-of-how-many SP levels each.

I can repro the problem in 2003 SP2.

I can't get COLOR to stick when a b/w printer's default.
Or grayscale when a color printer's the default.

True even if I set the color/gs option in Tools, Options, Print AND in the
print dialog, saving early, often, holding mouth just so, dark of moon, eye of
newt, ....

 

[Dorci]

LOL! In my case, I can't get grayscale to stick even WITH a b&w printer as
the default. Is that a version of PPT in which this setting does stick?

Also, in the event that I could get the setting to work, is it supposed to
stick when I send the presentation to someone else? That's my whole reason
for needing the setting. I'm sending several files to a commercial print
shop, and I don't want them to have to change the print settings on each one.

Thanks for your replies.

 

[Steve Rindsberg]

LOL! In my case, I can't get grayscale to stick even WITH a b&w printer as
the default. Is that a version of PPT in which this setting does stick?

Also, in the event that I could get the setting to work, is it supposed to
stick when I send the presentation to someone else?

Yes .. that's the theory and I'm sticking to it, even if the theory doesn't seem to
be sticking to PPT. ;-)

That's my whole reason
for needing the setting. I'm sending several files to a commercial print
shop, and I don't want them to have to change the print settings on each one.

Ever considered sending them PDFs instead? I imagine that'd make them happier and
would let you control the settings more closely.

 

[Dorci]

Yes, that's exactly what I ended up doing.

Yes .. that's the theory and I'm sticking to it, even if the theory doesn't seem to
be sticking to PPT. ;-)


Ever considered sending them PDFs instead? I imagine that'd make them happier and
would let you control the settings more closely.


-----------------------------------------
Steve Rindsberg, PPT MVP
PPT FAQ: www.pptfaq.com
PPTools: www.pptools.com
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