Preveting the business fax appearing as a contact

[boe]

When I select a name to send an e-mail to, I type in part of the name, press
Alt K and the contacts matching that partial name appears. Unfortunately,
it gives me two choices for anyone with a fax number. I don't fax from
e-mail. Short of modifying the details for hundreds of contacts, is there a
way to turn off this "feature" so fax contacts aren't showing up?

Thanks

 

[Sue Mosher [MVP-Outlook]]

No. Outlook considers fax numbers to be valid electronic addresses, since
there are many client- and server-based components that can use such
addresses.

One method to hide fax numbers from the address book is to prefix the fax
number with one or more letters (maybe B for business fax, H for home, O for
other). If the fax number begins with a letter, Outlook won't show it in the
address book. This definitely works in Outlook 2000 and 2002.

There are a couple of utilities that can help you hide fax numbers from the
address book. See http://www.rsoutlook.com/us/rshifa.htm and
http://www.sperrysoftware.com/Outlook_Solutions.htm (Hide Fax Numbers).

Another way to avoid avoid having fax numbers appear in the address book is
simply not to enter data in the fax fields. Put fax numbers in some other
(non-phone) fields.

 

[boe]

Thanks for getting back to me - I did a lot of surfing and it seems a lot of
people would like to remove faxes as contacts. Perhaps MS could consider
making a button to let you turn this on and off.

 

[Brian Tillman]

Thanks for getting back to me - I did a lot of surfing and it seems a
lot of people would like to remove faxes as contacts. Perhaps MS
could consider making a button to let you turn this on and off.

Perhaps, but you (and those who want that feature) have to request it. Send
your request to mswish at microsoft dot com.