Prevent the Out of Office Asst from sending return msg to dist grp

[Guest]

When I am out of the office, like many users I use the Out of Office
assistant in Microsoft Outlook 2003 SP2. The problem is that I'm signed up
for several distribution groups and when an email is received from the groups
EVERYONE in the group gets the out of office message. This is just annoying
to them.

What is the BEST way to accomplish this? I still want the emails to come
through as normal. I don't want them moved to a folder, deleted, etc. I just
want the mail to come in my inbox silently as if I was in the office. If the
email is from a certain distribution email address I don't want the Asst to
send an email. If it's from anyone else they would get the message.

Thank you.

 

[Ada Pan [MSFT]]

Hello Customer,

You can try the following steps to create a rule rather than using Our of
Office Assistant to work around this issue:

1. Click Tools - Rules and Alerts.
2. On E-mail Rules tab and then click New Rule
3. Click Start from a blank rule, and then click Next
4. In the "Which conditions do you want to check" section, choose noting
and then click Next
5. Click Yes when you are prompted with a dialog box
6. In the "What do you want to do with the message", select the "have
server reply using a specific message" checkbox
7. Click the "a specific message" link, and then enter the Out of Office
message and then close the message window
8. Click Next
9. In the "Are there any exceptions" section, select "except if from people
or distribution list", and then input the distribution lists that you don't
want send OOF message
10. Click Finish

I hope this helps.

Regards,

Ada Pan

Microsoft Online Partner Support
Get Secure! - www.microsoft.com/security
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[Guest]

Darn. Sooooo Close. This works however when I shut down outlook the rule
doesn't run since it needs client-side stuff. Any other idea? Thanks.

 

[Ada Pan [MSFT]]

Hello Customer,

We noticed that you submitted the same problem in this newsgroup. (Subject:
Outlook Rules - Will they Run if Outlook is not open) newsgroup and Sue
Mosher, our MVP, has replied there. We also glad to know her suggestion
helps.

If you have any other questions, please feel free to post here. It's
always our pleasure be of assistance.

Regards,

Ada Pan

Microsoft Online Partner Support
Get Secure! - www.microsoft.com/security
====================================================
When responding to posts, please "Reply to Group" via your newsreader so
that others may learn and benefit from your issue.
====================================================
This posting is provided "AS IS" with no warranties, and confers no rights.

 

[Guest]

As mentioned in my reply post any other ideas?

 

[Ada Pan [MSFT]]

Hello Customer,

As Sue and Vince suggested, you can do this by configuring the rules
running on the Exchange Server side if Outlook shuts down. I am afraid
that there is no other methods.

Regards,

Ada Pan

Microsoft Online Partner Support
Get Secure! - www.microsoft.com/security
====================================================
When responding to posts, please "Reply to Group" via your newsreader so
that others may learn and benefit from your issue.
====================================================
This posting is provided "AS IS" with no warranties, and confers no rights.