Preset fields in Lotus Notes Code


J.W. Aldridge


I have a GOOD code that sends the active sheet from Excel via Lotus
Notes to recipients.

I would like to change a 3 things though...

(1) Instead of asking me the subject, I would like to name the subject
in the code so it wont ask. Just send.

(2) Instead of asking for the recipients, I already know the names.
Can I also enter these into the code? (several names that are being
sent via internal mail within Unity).

(3) Instead of sending the entire sheet, can I name a cell range in
the code to send in the body as a picture or bitmap? (for example
B1:L22, or a named range "datax" )


Sub SendWithLotus()

Dim noSession As Object, noDatabase As Object, noDocument As
Dim obAttachment As Object, EmbedObject As Object
Dim stSubject As Variant, stAttachment As String
Dim vaRecipient As Variant, vaMsg As Variant

Const EMBED_ATTACHMENT As Long = 1454
Const stTitle As String = "Active workbook status"
Const stMsg As String = "The active workbook must first be saved "
& vbCrLf _
& "before it can be sent as an attachment."
'Check if the active workbook is saved or not
'If the active workbook has not been saved at all.
If Len(ActiveWorkbook.Path) = 0 Then
MsgBox stMsg, vbInformation, stTitle
Exit Sub
End If
'If the changes in the active workbook have been saved or not.
If ActiveWorkbook.Saved = False Then
If MsgBox("Do you want to save the changes before sending?", _
vbYesNo + vbInformation, stTitle) = vbYes Then _
End If
'Get the name of the recipient from the user.
vaRecipient = Application.InputBox( _
Prompt:="Please add name of the recipient such as:" & vbCrLf _
& "(e-mail address removed) or just the name if internal mail within
Unity.", _
Title:="email address", Type:=2)
Loop While vaRecipient = ""
'If the user has canceled the operation.
If vaRecipient = False Then Exit Sub
'Get the message from the user.
vaMsg = Application.InputBox( _
Prompt:="Please enter the message such as:" & vbCrLf _
& "Enclosed please find the weekly report.", _
Title:="Message", Type:=2)
Loop While vaMsg = ""

'If the user has canceled the operation.
If vaMsg = False Then Exit Sub
'Add the subject to the outgoing e-mail
'which also can be retrieved from the users
'in a similar way as above.
stSubject = Application.InputBox( _
Prompt:="Please add a subject such as:" & vbCrLf _
& "Weekly Report.", _
Title:="Subject", Type:=2)
Loop While stSubject = ""
'Retrieve the path and filename of the active workbook.
stAttachment = ActiveWorkbook.FullName
'Instantiate the Lotus Notes COM's Objects.
Set noSession = CreateObject("Notes.NotesSession")
Set noDatabase = noSession.GETDATABASE("", "")
'If Lotus Notes is not open then open the mail-part of it.
If noDatabase.IsOpen = False Then noDatabase.OPENMAIL
'Create the e-mail and the attachment.
Set noDocument = noDatabase.CreateDocument
Set obAttachment = noDocument.CreateRichTextItem("stAttachment")
Set EmbedObject = obAttachment.EmbedObject(EMBED_ATTACHMENT, "",
'Add values to the created e-mail main properties.
With noDocument
.Form = "Memo"
.SendTo = vaRecipient
.Subject = stSubject
.Body = vaMsg
.SaveMessageOnSend = True
End With
'Send the e-mail.
With noDocument
.PostedDate = Now()
.Send 0, vaRecipient
End With

'Release objects from the memory.
Set EmbedObject = Nothing
Set obAttachment = Nothing
Set noDocument = Nothing
Set noDatabase = Nothing
Set noSession = Nothing

'Activate Excel for the user.
AppActivate "Microsoft Excel"
MsgBox "The e-mail has successfully been created and
distributed.", vbInformation
End Sub


For 1 and 2 you can replace the input boxes with the actual addresses/
subject. (or refer to a range or file containing the values)


vaRecipient = "(e-mail address removed)"
stSubject = "BCS"

To send stuff in the body of the email, you don't need attachments.

not sure if this will work:
vaMsg = c:\image.bmp 'path to image file

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