PowerPoint to WORD and PDF - File sizes

[Georg Dorn]

In our company we often need to publish POWERPOINT presentations together
with a meeting report from the event where the presentation was given.

We use Office 97.

We change the ppt to Black & White view, send it to WORD, add the text of
the meeting report and/or other presentations, convert the whole WORD
document to PDF and publish.

In terms of file size this can give the following result;
PPT file = 6.5 MB, sent to WORD (Notes next to Slides) it becomes an
astonishing 33.5 MB, converted to PDF the file ends up with 0.7 MB.

Questions:
Are we proceeding in the best way?
Is this enormous increase in WORD file size normal? It slows down editing of
the WORD file. The B&W WORD file is more than five times the size of the
colour PPT!!

Thanks for your views and advice.

Georg

 

[Michael Koerner]

You might want to look at this as an alternative

PowerPoint to PDF Conversion Tool
http://www.rdpslides.com/pptfaq/FAQ00312.htm



--
<>Please post all follow-up questions/replies to the newsgroup<>
<><><>Do Provide The Version Of PowerPoint You Are Using<><><>
<><><>Do Not Post Attachments In This Newsgroup<><><>
Michael Koerner [MS PPT MVP]


In our company we often need to publish POWERPOINT presentations together
with a meeting report from the event where the presentation was given.

We use Office 97.

We change the ppt to Black & White view, send it to WORD, add the text of
the meeting report and/or other presentations, convert the whole WORD
document to PDF and publish.

In terms of file size this can give the following result;
PPT file = 6.5 MB, sent to WORD (Notes next to Slides) it becomes an
astonishing 33.5 MB, converted to PDF the file ends up with 0.7 MB.

Questions:
Are we proceeding in the best way?
Is this enormous increase in WORD file size normal? It slows down editing of
the WORD file. The B&W WORD file is more than five times the size of the
colour PPT!!

Thanks for your views and advice.

Georg

 

[John O]

Questions:

Are we proceeding in the best way?
Is this enormous increase in WORD file size normal? It slows down editing of
the WORD file. The B&W WORD file is more than five times the size of the
colour PPT!!

Yes and Yes.

I've done about a thousand presentations this way. And, I don't typically
keep the Word files. They serve as a temporary place between Ppt (source
file) and PDF (output file to printer).

The Word files are always huge, the only way to make them smaller--~40%-- is
to 'Paste Link' when you send from Ppt, and then break the links in Word.
(do that right away, or edits become reeeaaaallll slow...) The reason
probably has something to do with a copy/paste of the slide from Ppt into
Word. We can't change that, so if you wanted a bigger HDD, here's your
justification.

John O

 

[Kathryn Jacobs]

The reason has to do with what is sent when you do a Send to Word. It kind
of fakes a OLE instance for each slide. Breaking the link turns the slide
pictures back into graphics, shrinking your Word file considerably.

(By the way, if you send without linking, Word still acts like each slide is
a PPT instance. However, you can't break the links, so you can't shrink the
file size in any reasonable manner.)

--
Kathryn Jacobs, Microsoft PPT MVP
If this helped you, please take the time to rate the value of this post:
http://rate.affero.net/jacobskl/
Get PowerPoint answers at http://www.powerpointanswers.com
Cook anything outdoors with http://www.outdoorcook.com
Kathy is a trainer, writer, Girl Scout, and whatever else there is time for
I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived

 

[Georg Dorn]

These tips has been very helpful. Thanks a lot

Georg

 

[Michael Koerner]

How can I make Acrobat PDFs from PowerPoint?
http://www.rdpslides.com/pptfaq/FAQ00517.htm



--
<>Please post all follow-up questions/replies to the newsgroup<>
<><>Email unless specifically requested will not be opened<><>
<><><>Do Provide The Version Of PowerPoint You Are Using<><><>
<><><>Do Not Post Attachments In This Newsgroup<><><>
Michael Koerner [MS PPT MVP]


How do you change a document from word to a PDF file?