Payroll sheet comparisons

[Guest]

Hi there.

I've been working on is a time sheet (and almost done with it). During
our work periods throught the year we accrue holidays (just like vacation
time).
What I'm wanting to do is compare the present work period dates (I have
the dates in ms date format in F51:AF52), to a list that I manually have
looked up of the holiday dates (this is in the ms date format in A4:A103 on
the data sheet). In cell C28 on the time sheet, I need the name of the
holiday and/or holidays that have accrued during the pay period (thats in the
cell next to dates in B4:B103 on the data sheet). Hope I haven't lost you yet.
What I have:

Data Sheet

38718 New Years Day
38733 Martin Luther King Jr. Day
38768 Presidents Day
38866 Memorial Day
38902 Fourth of July
38964 Labor Day
39044 Thanksgiving Day
39045 Day after Thanksgiving Day
39075 Christmas Eve
39076 Christmas Day


What I've been using:

=IF(ISNA(MATCH(F51:AF52,'Data Sheet'!A4:A103,0)),"",VLOOKUP(C51,'Data
Sheet'!A4:B103,2))
This only lists the last match that it finds, and not all the matches,
which
is what I actually need.


What I need (in C28) if the pay period was from 12/26/2005 thru 01/21,2006:

Accrued Holiday(s) For: New Years Day, Martin Luther King Jr.

I think this is possible, I'm not savvy enough in Excel to figure this out
on my own. This is way over my head. Any help is appreciated. Thanks....Ben

 

[Guest]

Ben,
You will (probably) need VBA code to do this as we have to find
all holiday days between two dates. Couple of questions:

What's in C51 in your example?

How do we know which pay period we are in: I assume rows 51/52 are start/end
dates of a given period?

If you prefer, post the workbook and I'll have a look
([email protected])

 

[Guest]

Hi topper.
C51 is a =TODAY() and you're right... rows 51 and 52 are the dates of the
pay cycle. Unfortuneately I can't post because the powers that be will not
allow it. I know that the IT dept. is very strict on the running of any VBA
code (way too over protective), so I was looking for a way to do it through
some sort of formula. But, I'm very willing to listen, and if necessary try
to get that OK'd. Thanks again...Ben

 

[Biff]

I told you this would be complicated!

I'm assuming that:

row 51 = start of period
row 52 = end of period

Try this:

Entered as an array using the key combo of CTRL,SHIF,ENTER:

=INDEX(B$4:B$103,SMALL(IF((A$4:A$103>=INDEX(F$51:AF$51,MATCH(C$51,F$51:AF$51,1)))*(A$4:A$103<=INDEX(F$52:AF$52,MATCH(C$51,F$51:AF$51,1))),ROW(A$4:A$103)-ROW(A$4)+1),ROWS($1:1)))

Copy down until you get #NUM! errors. If you want an error trap the formula
will be twice as long!!!!!!!!

Biff

 

[Guest]

Ben,
this is probably the minimum VBA we can get away with. It is a
function which returns your holiday list between two dates. It assumes the
dates in your holiday data (a4:A103) is in ascending date order and I have
called this data "HOLIDAYS" - a named range.

in C28 put:

=AccruedHolidays(<startdate>,<enddate>)

e.g.

=AccruedHolidays("26/12/2005", "21/01/2006")

I hope you can put this in your w/book.

HTH

=============================================

Function AccruedHolidays(ByVal ppStart As Date, ByVal ppEnd As Date)
holStr = ""
For Each cell In Range("Holidays")
If CLng(cell.Value) > CLng(ppEnd) Then
Exit For
Else
If CLng(cell.Value) >= CLng(ppStart) Then
holStr = holStr & cell.Offset(0, 1) & ","
End If
End If
Next cell
AccruedHolidays = Left(holStr, Len(holStr) - 1)
End Function

 

[Guest]

Yikes...you weren't kidding. I copied the formula down, and pasted it in. I
had to change the cell references to the correct sheet (sorry if I wasn't
clear). Now it giving me a #REF error, and I don't know why. Here's what i
have now:
As an array.

=INDEX('Data Sheet'!B4:B103,SMALL(IF(('Data
Sheet'!A4:A103>=INDEX(F$51:AF$51,MATCH(C$51,F$51:AF$51,1)))*('Data
Sheet'!A4:A103<=INDEX(F$51:AF$52,MATCH(C$51,F$51:AF$51,1))),ROW('Data
Sheet'!A4:A103)-ROW('Data Sheet'!A4)+1),ROWS($1:1)))

I have no clue as to what you meant by error trap the formula. Can you
clarify that for me?.....Thanks....Ben

 

[Biff]

This portion:

<=INDEX(F$51:AF$52,MATCH(C$51,F$51:AF$51,1)))

Should be:

<=INDEX(F$52:AF$52,MATCH(C$51,F$51:AF$51,1)))

Also, since there may be more than one match, when you copy the formula down
you don't want these ranges to increment, do you?

'Data Sheet'!B4:B103
'Data Sheet'!A4:A103

So, make the row references absolute:

'Data Sheet'!B$4:B$103
'Data Sheet'!A$4:A$103

I have no clue as to what you meant by error trap the formula. Can you
clarify that for me?

When you got the #REF! error, an error trap is a portion of the formula that
"anticipates" when errors will be generated and prevents them from being
displayed. Let's get the basic formula working first then we'll deal with
errors later!

Biff

 

[Guest]

I got the areas fixed that you pointed out. Now I get a #NUM error. i need
guidance from here (obviously...hehehe). This is what it looks like.
In an array of course.

=INDEX('Data Sheet'!B$4:B$103,SMALL(IF(('Data
Sheet'!A$4:A$103>=INDEX(F$51:AF$51,MATCH(C$51,F$51:AF$51,1)))*('Data
Sheet'!A$4:A$103<=INDEX(F$52:AF$52,MATCH(C$51,F$51:AF$51,1))),ROW('Data
Sheet'!A$4:A$103)-ROW('Data Sheet'!A$4)+1),ROWS($1:1)))

Where does it go from here?.....Thanks....Ben

 

[Biff]

#NUM! would mean there are no matches.

Send me an email..........if you can't send the file, just make a list of
these entries:

I need to know *EXACTLY* what you have in A4:A103, B4:B103, F51:AF51,
F52:AF52, C51. Don't just tell me that you have dates! I need to know WHAT
DATES!!!!!!!!!!

My address is: xlcanhelpatcomcastperiodnet

Remove "can" and change the obvious.

Biff

 

[Biff]

If anybody is still following this thread........

The OP contacted me via email and provided a complete description of his
file layout and data.

The problem was in our (the respondents) interpretation of his post. The one
range of dates posted as being in F51:AF52 was actually a single row, row
51, but the two rows were merged! F51 was the start of the pay period and
AF51 was the end of the pay period.

The resulting formula was:

=INDEX('Data Sheet'!B$4:B$103,SMALL(IF(('Data Sheet'!A$4:A$103>=C$51)*('Data
Sheet'!A$4:A$103<=AF$51),ROW('Data Sheet'!A$4:A$103)-ROW('Data
Sheet'!A$4)+1),ROWS($1:1)))

Used CF to "hide" any errors.

Biff

 

[Guest]

Excellent job Biff. I really appreeciate the help that you gave me.....Ben

 

[Biff]

You're welcome. Thanks for the feedback!

Biff

Excellent job Biff. I really appreeciate the help that you gave
me.....Ben