password protected .pst files...

[Brad Pears]

I have two .pst archive files that I password protected. When I open Outlook
and click on one of the archives, it asks for the password. If I just click
cancel at that point amd later want to open it, I have to close Outlook and
re-open it so as to be asked for the password again. SImply clicking on teh
PST file does not allow me to enter the password, it just tells me that I am
unable to access the file.

Also, I have archiving configured to happen each day - to these .pst files.
Is there any place where I can specifiy the password so that the archive can
happen? Now, if I do not specifiy the password when I open Outlook, the
archive procedure fails...

Any help would be most appreciated!

Thanks,

Brad

 

[Lanwench [MVP - Exchange]]

In

I have two .pst archive files that I password protected. When I open
Outlook and click on one of the archives, it asks for the password.
If I just click cancel at that point amd later want to open it, I
have to close Outlook and re-open it so as to be asked for the
password again. SImply clicking on teh PST file does not allow me to
enter the password, it just tells me that I am unable to access the
file.

As the old punchline goes, "So the doctor says, 'Don't go like that!' "

Also, I have archiving configured to happen each day - to these .pst
files. Is there any place where I can specifiy the password so that
the archive can happen? Now, if I do not specifiy the password when I
open Outlook, the archive procedure fails...

I don't believe this is an option. If you want the autoarchive to run, enter
the password.

 

[Gordon]

I have two .pst archive files that I password protected. When I open
Outlook
and click on one of the archives, it asks for the password. If I just
click
cancel at that point amd later want to open it, I have to close Outlook
and
re-open it so as to be asked for the password again. SImply clicking on
teh
PST file does not allow me to enter the password, it just tells me that I
am
unable to access the file.

Also, I have archiving configured to happen each day - to these .pst
files.
Is there any place where I can specifiy the password so that the archive
can
happen? Now, if I do not specifiy the password when I open Outlook, the
archive procedure fails...

Any help would be most appreciated!

Thanks,

Brad

So why not answer the reply to your FIRST post about this as to why you
would click "cancel" anyway? If you want to open the file supply the
password, if you don't want to open it then don't click on it! Simple?

 

[Brad Pears]

It's just a matter of security. The other admin has access to my machine (as
do "higher-ups) but there is stuff in these archives I do not want anyone
getting at - for personal and business reasons. I am away from my PC a fair
amount of time throughout the day so would be easy for soemone to snoop if
they wanted to. Entering the password right up front would allow them
access to the PST files right away if they happen to have to get on my
machine for some reason - which does happen frequently.

You might say well then just close Outlook when you leave your desk but you
know how things go in IT - lots of times someone will come in with an issue
and you have to leave your desk right away to help them - and you forget to
close it. We are afterall human and yes forgetful.. You may not get back to
your desk for some time after that... We know each other's passwords etc..
as we may need to get onto each others machines, but I do not want anyone
accessign these PST files.

There are times when I want to access the archive files but then would like
to "lock" them again when I am finished. Unless you exit Outlook and come
back in, you can't do this. Not a big deal, just thought someone may know of
a quick way to do this... I guess that really should have been the
question - more of a how to lock them again after you have already supplied
the password.

Thanks.

 

[Brad Pears]

Well the real issue is that I would like to be able to lock the files again
when I am finished viewing them - after having first entering a password to
open them. I would like to be able to do this without having to exit Outlook
and come back in if possible. The IT group here has access to each others
PC's as we may need to get on them from time to time. If I suddenly need to
leave my desk (which happens often) to support a user issue, I may forget to
close Outlook - thus allowing whoever sits at my PC to access the PST
files - which I do not want being accessed by anyone but myself.

I just wonder if there is a way to "lock" them after initial access so the
next time you attempt an access, you are asked for the password again.
Clicking the "Cancel' button was just a test to see if it would ask me for
the password the next time I attempted access. This did not happen - it
simply gave an access denied error. Normally - you are right I would not
click cancel.

So basically, do you know of a way to lock the PST files again after
accessing them?

Thanks, Brad

 

[Gordon]

It's just a matter of security. The other admin has access to my machine
(as do "higher-ups) but there is stuff in these archives I do not want
anyone getting at - for personal and business reasons. I am away from my
PC a fair amount of time throughout the day so would be easy for soemone
to snoop if they wanted to.

Then lock your screen (Windows Logo key + L) when you leave and set a
password-protected screen saver as well as added security.

 

[Lanwench [MVP - Exchange]]

In

It's just a matter of security. The other admin has access to my
machine (as do "higher-ups) but there is stuff in these archives I do
not want anyone getting at - for personal and business reasons. I am
away from my PC a fair amount of time throughout the day so would be
easy for soemone to snoop if they wanted to. Entering the password
right up front would allow them access to the PST files right away if
they happen to have to get on my machine for some reason - which does
happen frequently.
You might say well then just close Outlook when you leave your desk
but you know how things go in IT - lots of times someone will come in
with an issue and you have to leave your desk right away to help them
- and you forget to close it. We are afterall human and yes
forgetful.. You may not get back to your desk for some time after
that... We know each other's passwords etc.. as we may need to get
onto each others machines, but I do not want anyone accessign these
PST files.

You don't need to know someone else's password to get on their machine. I
don't know your network setup, but nobody should ever know other people's
passwords, and people shouldn't be running with admin rights for their daily
use. If you want to continue the setup you have now, you'll have to deal
with the inconvenience of closing and reopening Outlook.

I recommend locking your workstation when you're not at it, and I can see no
reason why someone should suddenly have to get on someone else's computer.
Especially fellow IT people.

 

[Brad Pears]

I work for a small company. The owner of the company wants to make sure we
know each others passwords. Other senior management members can also access
my password (I am not management). I am not allowed to change my password
without notifying them. If I do, and I am not there and for whatever reason
they want to log on as me, I would have to give them my password over the
phone if I was available etc... This has actually happened in the past.
This is just the way it is and there is no arguing with him. This is why I
am asking this question. I will just close outlook.

"Lanwench [MVP - Exchange]"

 

[Brad Pears]

If that was all that I had to do I would be doing that. It's not that
simple. Thanks anyway. I'll just close outlook.

 

[Brian Tillman]

It's just a matter of security. The other admin has access to my
machine (as do "higher-ups) but there is stuff in these archives I do
not want anyone getting at - for personal and business reasons.

Keep in mind that court cases have found that all data on a company-provided
PC belongs to the company, including any "private" data you think you may
have. They have a right at any time to view anything on that PC. Trying to
stop duly authorized company representatives from viewing and of the
information on company-owned PCs may be a violation of your terms of
employment and may get you fired. Just a caution. Besides, PST password
stippers are readily available. Your efforts of trying to keep that
information "private" by password-protecting the PST is futile.

 

[Lanwench [MVP - Exchange]]

In

I work for a small company. The owner of the company wants to make
sure we know each others passwords.

OK, but that's lame. It means there's no conceivable way to do any sort of
security auditing. It means they have no concept of how security works, and
that they don't realize that they don't need to log in as Joe to any given
computer to access Joe's files.

Other senior management members
can also access my password (I am not management). I am not allowed
to change my password without notifying them. If I do, and I am not
there and for whatever reason they want to log on as me, I would have
to give them my password over the phone if I was available etc... This has
actually happened in the past. This is just the way it is
and there is no arguing with him.

Probably not, but it doesn't make it any less lame. In this sort of
environment, frankly, I would be uninclined to save *any* confidential data
on any computer, at all.

This is why I am asking this
question. I will just close outlook.

I think that's a good idea. I'd probably also be poking around Monster.com
if I were you!

PS: I love your novels. ;-)

"Lanwench [MVP - Exchange]"

In

You don't need to know someone else's password to get on their
machine. I don't know your network setup, but nobody should ever
know other people's passwords, and people shouldn't be running with
admin rights for their daily use. If you want to continue the setup
you have now, you'll have to deal with the inconvenience of closing
and reopening Outlook. I recommend locking your workstation when you're
not at it, and I
can see no reason why someone should suddenly have to get on someone
else's computer. Especially fellow IT people.

 

[Gordon]

It's just a matter of security. The other admin has access to my machine
(as do "higher-ups) but there is stuff in these archives I do not want
anyone getting at - for personal and business reasons.

Then put the archives on a pen drive or similar, and just take it with you
when you leave the PC. As for everyone knowing everybody-else's password,
then why bother with passwords at all?

 

[Brad Pears]

Yes, believe me I have thought about it... Hard to get computer work in the
area I live though. and I'm not a big city fan at all...

I feel kind of "stuck" - especially as a single parent to a little girl...

Believe me, I am always checking the papers!

"Lanwench [MVP - Exchange]"

In

I work for a small company. The owner of the company wants to make
sure we know each others passwords.

OK, but that's lame. It means there's no conceivable way to do any sort of
security auditing. It means they have no concept of how security works,
and
that they don't realize that they don't need to log in as Joe to any given
computer to access Joe's files.

Other senior management members
can also access my password (I am not management). I am not allowed
to change my password without notifying them. If I do, and I am not
there and for whatever reason they want to log on as me, I would have
to give them my password over the phone if I was available etc... This
has
actually happened in the past. This is just the way it is
and there is no arguing with him.

Probably not, but it doesn't make it any less lame. In this sort of
environment, frankly, I would be uninclined to save *any* confidential
data
on any computer, at all.

This is why I am asking this
question. I will just close outlook.

I think that's a good idea. I'd probably also be poking around Monster.com
if I were you!

PS: I love your novels. ;-)

"Lanwench [MVP - Exchange]"

In Brad Pears <[email protected]> typed:
It's just a matter of security. The other admin has access to my
machine (as do "higher-ups) but there is stuff in these archives I
do not want anyone getting at - for personal and business reasons.
I am away from my PC a fair amount of time throughout the day so
would be easy for soemone to snoop if they wanted to. Entering the
password right up front would allow them access to the PST files
right away if they happen to have to get on my machine for some
reason - which does happen frequently.
You might say well then just close Outlook when you leave your desk
but you know how things go in IT - lots of times someone will come
in with an issue and you have to leave your desk right away to help
them - and you forget to close it. We are afterall human and yes
forgetful.. You may not get back to your desk for some time after
that... We know each other's passwords etc.. as we may need to get
onto each others machines, but I do not want anyone accessign these
PST files.

You don't need to know someone else's password to get on their
machine. I don't know your network setup, but nobody should ever
know other people's passwords, and people shouldn't be running with
admin rights for their daily use. If you want to continue the setup
you have now, you'll have to deal with the inconvenience of closing
and reopening Outlook. I recommend locking your workstation when you're
not at it, and I
can see no reason why someone should suddenly have to get on someone
else's computer. Especially fellow IT people.


There are times when I want to access the archive files but then
would like to "lock" them again when I am finished. Unless you exit
Outlook and come back in, you can't do this. Not a big deal, just
thought someone may know of a quick way to do this... I guess that
really should have been the question - more of a how to lock them
again after you have already
supplied the password.

Thanks.

I have two .pst archive files that I password protected. When I
open Outlook
and click on one of the archives, it asks for the password. If I
just click
cancel at that point amd later want to open it, I have to close
Outlook and
re-open it so as to be asked for the password again. SImply
clicking on teh
PST file does not allow me to enter the password, it just tells me
that I am
unable to access the file.

Also, I have archiving configured to happen each day - to these
.pst files.
Is there any place where I can specifiy the password so that the
archive can
happen? Now, if I do not specifiy the password when I open
Outlook, the archive procedure fails...

Any help would be most appreciated!

Thanks,

Brad





So why not answer the reply to your FIRST post about this as to why
you would click "cancel" anyway? If you want to open the file
supply the password, if you don't want to open it then don't click
on it! Simple?

 

[Brad Pears]

hmm food for thought for sure. Thanks for that...

It's not all personal data - it's really company information that I am privy
to that I don;t want other co-workers being able to get at...

 

[Brad Pears]

Well, we don't all know each others passwords obviously - the management
team has access to them if required as does the owner. There are 50 other
employees besides management and IT staff. They do not know each others
passwords to my knowledge, and obviously they do not know the admin
passwords. I am talking just mngmt and the other IT guy knowing mine...