Outlook Today now shows name Personal Folders? (O2K3)

[epack]

I was opening some older .pst files in an attempt to locate some
messages that had been archived, and somehow, wound up with "Personal
Folders" at the top of the folder list instead of the default that
used to have my name. I assume I must have done it while looking at
those pst files, but now I'm not even sure which set of folders I'm
looking at, and how I got into this pickle in the first place!

I probably had clicked at that top level before opening the pst, but
I'm not sure. Could that have messed something up? Is there a way to
go back to the default/current set of folders? The last one I think I
was looking at was one named Outlook.pst dated today, which of course
is the current one, but that 2nd(!) "personal folders" name at the top
worries me. There is another one by that name at the bottom, which is
clearly an archived pst since it has all the inbox, contacts, etc etc
rather than simple folders. I wasn't using a true personal folder on
this machine before, FWIW, but rather keeping messages in subfolders
in the inbox, rightly or wrongly.

What is the proper way to open an archive file so that the current
stuff is not affected? I should also mention that clicking on that top
"personal folders" name does bring up the Outlook Today screen, and I
can indeed modify it. Weird.

TIA

elaine
charlottesville, va

 

[Roady [MVP]]

Why not close the pst-file if you don't need it? Use File-> Data File
Management for this.

The proper way to open pst-files is File-> Open-> Outlook Data File...

 

[epack]

Why not close the pst-file if you don't need it? Use File-> Data File
Management for this.

But does this mean that the one that shows at the top of the folder
list is indeed a personal folder? It is the current outlook.pst file,
that rightly or wrongly I opened, kindof a test, actually. If I
manually archive stuff, I always give it a specific name that includes
the date. What happens if I close the one labeled now as a PF? Note
that again, there are two of them showing... I can't close the top
one, btw, it's grayed out.

The proper way to open pst-files is File-> Open-> Outlook Data File...

This is *exactly* what I did...

elaine

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

http://www.msoutlook.info/
Real World Questions, Real World Answers

-----

I was opening some older .pst files in an attempt to locate some
messages that had been archived, and somehow, wound up with "Personal
Folders" at the top of the folder list instead of the default that
used to have my name. I assume I must have done it while looking at
those pst files, but now I'm not even sure which set of folders I'm
looking at, and how I got into this pickle in the first place!

I probably had clicked at that top level before opening the pst, but
I'm not sure. Could that have messed something up? Is there a way to
go back to the default/current set of folders? The last one I think I
was looking at was one named Outlook.pst dated today, which of course
is the current one, but that 2nd(!) "personal folders" name at the top
worries me. There is another one by that name at the bottom, which is
clearly an archived pst since it has all the inbox, contacts, etc etc
rather than simple folders. I wasn't using a true personal folder on
this machine before, FWIW, but rather keeping messages in subfolders
in the inbox, rightly or wrongly.

What is the proper way to open an archive file so that the current
stuff is not affected? I should also mention that clicking on that top
"personal folders" name does bring up the Outlook Today screen, and I
can indeed modify it. Weird.

elaine
charlottesville, va

 

[Roady [MVP]]

All data in Outlook is kept in a personal folder (pst-file) unless you are
connecting to Exchange.
You haven't made clear whether or not this is your current and main data
folder; the one where all new emails are delivered to. In addition; Is this
also the folder set where you want all your new emails delivered to?

The name of the file is independent of the display name in Outlook. Either
can be modified to whatever you want it to be.

Why not close the pst-file if you don't need it? Use File-> Data File
Management for this.

But does this mean that the one that shows at the top of the folder
list is indeed a personal folder? It is the current outlook.pst file,
that rightly or wrongly I opened, kindof a test, actually. If I
manually archive stuff, I always give it a specific name that includes
the date. What happens if I close the one labeled now as a PF? Note
that again, there are two of them showing... I can't close the top
one, btw, it's grayed out.

The proper way to open pst-files is File-> Open-> Outlook Data File...

This is *exactly* what I did...

elaine

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

http://www.msoutlook.info/
Real World Questions, Real World Answers

-----

I was opening some older .pst files in an attempt to locate some
messages that had been archived, and somehow, wound up with "Personal
Folders" at the top of the folder list instead of the default that
used to have my name. I assume I must have done it while looking at
those pst files, but now I'm not even sure which set of folders I'm
looking at, and how I got into this pickle in the first place!

I probably had clicked at that top level before opening the pst, but
I'm not sure. Could that have messed something up? Is there a way to
go back to the default/current set of folders? The last one I think I
was looking at was one named Outlook.pst dated today, which of course
is the current one, but that 2nd(!) "personal folders" name at the top
worries me. There is another one by that name at the bottom, which is
clearly an archived pst since it has all the inbox, contacts, etc etc
rather than simple folders. I wasn't using a true personal folder on
this machine before, FWIW, but rather keeping messages in subfolders
in the inbox, rightly or wrongly.

What is the proper way to open an archive file so that the current
stuff is not affected? I should also mention that clicking on that top
"personal folders" name does bring up the Outlook Today screen, and I
can indeed modify it. Weird.

elaine
charlottesville, va

 

[epack]

All data in Outlook is kept in a personal folder (pst-file) unless you are
connecting to Exchange.

Yes, I know. On my work machine, I do connect to Exchange, but not at
home. I have that OL iteration set up for a couple of POP accounts for
my husband--I personally use Eudora, not least because it keeps my
various accounts separate from his work stuff.

You haven't made clear whether or not this is your current and main data
folder; the one where all new emails are delivered to. In addition; Is this
also the folder set where you want all your new emails delivered to?

Oh sorry, it is supposed to be the primary folder, and all new stuff
goes there, yes. I hadn't set up any "personal" folders per se on the
home machine, just some archived ones when the inbox got too unwieldy.
I had noticed that some older messages in one of the inbox subfolders
seemed to have disappeared, hence why I had gone looking for the
archives. It's also possible my luddite hubby deleted them

The name of the file is independent of the display name in Outlook. Either
can be modified to whatever you want it to be.

Ah, OK. So I could change it back to "Mailbox - [my name]" without
affecting anything, since it does seem to "really" be the Outlook
Today screen. Why would that have changed tho?

elaine

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

http://www.msoutlook.info/
Real World Questions, Real World Answers

-----

But does this mean that the one that shows at the top of the folder
list is indeed a personal folder? It is the current outlook.pst file,
that rightly or wrongly I opened, kindof a test, actually. If I
manually archive stuff, I always give it a specific name that includes
the date. What happens if I close the one labeled now as a PF? Note
that again, there are two of them showing... I can't close the top
one, btw, it's grayed out.

This is *exactly* what I did...

elaine

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more
http://www.msoutlook.info/
Real World Questions, Real World Answers
-----

I was opening some older .pst files in an attempt to locate some
messages that had been archived, and somehow, wound up with "Personal
Folders" at the top of the folder list instead of the default that
used to have my name. I assume I must have done it while looking at
those pst files, but now I'm not even sure which set of folders I'm
looking at, and how I got into this pickle in the first place!
I probably had clicked at that top level before opening the pst, but
I'm not sure. Could that have messed something up? Is there a way to
go back to the default/current set of folders? The last one I think I
was looking at was one named Outlook.pst dated today, which of course
is the current one, but that 2nd(!) "personal folders" name at the top
worries me. There is another one by that name at the bottom, which is
clearly an archived pst since it has all the inbox, contacts, etc etc
rather than simple folders. I wasn't using a true personal folder on
this machine before, FWIW, but rather keeping messages in subfolders
in the inbox, rightly or wrongly.
What is the proper way to open an archive file so that the current
stuff is not affected? I should also mention that clicking on that top
"personal folders" name does bring up the Outlook Today screen, and I
can indeed modify it. Weird.
TIA
elaine
charlottesville, va- Hide quoted text -

- Show quoted text -