Outlook E-mail Template

[Joe McGuire]

I am reading a MS Article on how to create an e-mail template
(http://office.microsoft.com/en-us/assistance/HA010865001033.aspx ) and am
already using Word as my e-mail editor in OL 2003. According to the paper,
I create a new template by starting a new message, doing what I want to it
and then clicking File, Save As, (File of type) Outlook Template. But I
see no such File type in the collectiion of possibilities, which include
saving as a Word document or Word template. I have obviously modified
whatever e-mail template OL has been using but I have no idea where Outlook
templates are saved. I know where my signatures are stored. Where the heck
are the OL templates??

 

[Sue Mosher [MVP-Outlook]]

Turn off Word as your email editor before you create the message you want to use as a template. You'll then be able to store the .oft file wherever you like.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Joe McGuire]

Thanks. Had I read the article a bit more carefully I would have seen that
instruction.

I don't understand how (with Word as the e-mail editor) Outlook (or is it
Word?) deals with Signatures, Stationery, Styles and Templates. I have
muddled through to the point where my e-mail messages have a nice
professional look, i.e., everything is based on one font, albeit with
different attributes rather than a bunch of evidently random fonts (and
colors) and line spacings. My firm wants me to show them how to do this,
but it was all hit-and-miss and I can't remember what I did or why I thought
whatever I did was necessary. Perhaps this is because the stuff is not
nearly as transparent as Word templates and styles--which seem murky enough
to the uninitiated. When I compose a message I can see the styles I created
and saved some time ago, but they have evidently been saved to a template I
cannot find, i.e., if there really is such a template.. I have an e-mail
stationery that i created, but I am not sure why I found that necessary. I
can apparently create an e-mail template and save it in my Templates folder.
However, that template apparently can only be accessed by opening a "basic"
message and then clicking Tools, Forms, Choose Form, Look In, User
Templates in File System. A long way to Tipperary, indeed! OK for special
needs but hardly practical for everyday use. Is there some exp[lanation of
this somewhere?

Turn off Word as your email editor before you create the message you want to
use as a template. You'll then be able to store the .oft file wherever you
like.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Sue Mosher [MVP-Outlook]]

What you want for everyday use probably is stationery, not an .oft form template. Stationery is transportable (as an .htm file) to other people, so once you have it working for you, you can share it with others. Some resources here: http://www.slipstick.com/addins/stationery.htm

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

Thanks. Had I read the article a bit more carefully I would have seen that
instruction.

I don't understand how (with Word as the e-mail editor) Outlook (or is it
Word?) deals with Signatures, Stationery, Styles and Templates. I have
muddled through to the point where my e-mail messages have a nice
professional look, i.e., everything is based on one font, albeit with
different attributes rather than a bunch of evidently random fonts (and
colors) and line spacings. My firm wants me to show them how to do this,
but it was all hit-and-miss and I can't remember what I did or why I thought
whatever I did was necessary. Perhaps this is because the stuff is not
nearly as transparent as Word templates and styles--which seem murky enough
to the uninitiated. When I compose a message I can see the styles I created
and saved some time ago, but they have evidently been saved to a template I
cannot find, i.e., if there really is such a template.. I have an e-mail
stationery that i created, but I am not sure why I found that necessary. I
can apparently create an e-mail template and save it in my Templates folder.
However, that template apparently can only be accessed by opening a "basic"
message and then clicking Tools, Forms, Choose Form, Look In, User
Templates in File System. A long way to Tipperary, indeed! OK for special
needs but hardly practical for everyday use. Is there some exp[lanation of
this somewhere?

Turn off Word as your email editor before you create the message you want to
use as a template. You'll then be able to store the .oft file wherever you
like.

I am reading a MS Article on how to create an e-mail template
(http://office.microsoft.com/en-us/assistance/HA010865001033.aspx ) and am
already using Word as my e-mail editor in OL 2003. According to the
paper,
I create a new template by starting a new message, doing what I want to it
and then clicking File, Save As, (File of type) Outlook Template. But I
see no such File type in the collectiion of possibilities, which include
saving as a Word document or Word template. I have obviously modified
whatever e-mail template OL has been using but I have no idea where
Outlook
templates are saved. I know where my signatures are stored. Where the
heck
are the OL templates??

 

[Joe McGuire]

Thanks. Had I read the article more closely I would have seen that!

Meanwhile, I am trying to figure out the relationship (s) between styles,
stationery and templates in OL 2002-3 (with Word as the editor). Over the
past year or two through trial and error I got my e-mail messages to the
point where they actually look reasonably professional. The content may be
debatable, of course, but at least the messages look good--compared with the
casual-looking mish-mash of fonts and colors I get from other lawyers and
law firms. My firm wants me to show them how to do this, but the truth is I
don't remember exactly what I did with all my hit-and-miss work. I assume
there is a template for my ordinary e-mail messages but I can't find it. I
now know how to create a separate one according to the article, but that's
not the same as the "default" e-mail "template". I can find all my
Signatures and also the e-mail Stationery I specified in Tools|Options|Mail
Format. Is there somewhere I can look to learn how this is supposed to be
done?


Turn off Word as your email editor before you create the message you want to
use as a template. You'll then be able to store the .oft file wherever you
like.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers