Outlook Outlook 2010 help please - anyone?

[ppcn]

Hi all

We use a hosted Outlook Exchange solution for our corporate email needs. We have arond 140 staff. I wonder if anyone can give me some assistance with the following set of needs.

Bit of background...

• We operate in the Primary Healthcare Sector, and currently run around 35 different programs.
• Most staff, but by no means all, work in a single program.
• We have a management team who are involved in multiple programs, some in/on all 35
• We pay $x per month per mailbox (email address) to the exchange hosting company

What I need to do is the following:

• Capture a copy of every single email which is sent/received by the organisation. This is to be transparent to the users.
• Store the traffic in "buckets", which need to be both person (sender/receiver) based, AND program based.
• Be able to search a person's incoming mail, a person's outgoing mail, and ALL of the emails concering a particular program, regardless of who sent/received it
• Be able to find all emails sent/received by person A for program B
• And so on

I can't see an easy way to achieve what I want with this. Especially, an easy way to categorise an email by program, except maybe wit hdifferent sig files, with strict text string rules. I don't want to set up extra email addresses because of cost implications.

Can anyone help please?

Many thanks

Philip Langley