Outlook 2003 Cached Mode Problem

[Lando]

We are running Outlook 2003 in cached mode because the junk email filter
requires it be on. The problem we are running into is in regards to the
autoarchive settings. If you are not in cached mode and change your
autoarchive settings for a folder, then change back to cached mode at some
time the autoarchive settings differ from what you set when you were not in
cached mode. The settings you set the last time you were in cached mode
remain. The Send/Receive All does NOT syncronize this. Is there any way to
get these settings to syncronize or is the a bug...

Thanks,
Lando

 

[Lanwench [MVP - Exchange]]

We are running Outlook 2003 in cached mode because the junk email
filter requires it be on. The problem we are running into is in
regards to the autoarchive settings. If you are not in cached mode
and change your autoarchive settings for a folder, then change back
to cached mode at some time the autoarchive settings differ from what
you set when you were not in cached mode. The settings you set the
last time you were in cached mode remain. The Send/Receive All does
NOT syncronize this. Is there any way to get these settings to
syncronize or is the a bug...

Thanks,
Lando

I'm not sure - I've never tried it. Why would you constantly be switching
back and forth between cached/not cached anyway?

The real reason I'm posting a reply at all is that I strongly discourage use
of autoarchive when you have Exchange. Any data you care about belongs on
the server, not in fragile/corruptible/not backupable (?) PST files on the
local hard drive. Avoid using PST files.

Remember, if you are running low on disk space on the server/near hitting
the 16GB store limit/user is reaching quota limit, you have additional
Exchange storage available in the public folders. I have seen waaay too many
users lose data with autoarchive - either the HD blows up, or they didn't
know they had it enabled, or the PST file got corrupt (and again, you really
can't centrally back up local PST files), etc. If you care about it, leave
it on the server.

And it is also a sad fact that people need to learn not to save *every
single piece of mail* they ever sent or received. They didn't do this before
computers existed - do they still have that paper memo from the HR
department about "Hawaiian Shirt Fridays" that was sent out eight years ago?

;-)

 

[Lando]

Thank you for the response. We do not switch between cached mode and back
regularly. It just happens when we need to take someone out of cached mode
for various reasons and then later put them back and they have added a
folder or changed an archive setting.

I do agree with you regarding PST files but we have limited disk space and
alot of our users receive large attachments and graphics which chews up
server space fast. I also agree on the issue of not keeping every email but
unfortunately upper management has set these standards and teaching users to
clean things up is another matter altogether. We do keep our PST files on a
network server which I know Microsoft doesn't support but it does work and
provides some backup protection.

With this in mind does can anyone tell me if this is a bug or is there a
setting somewhere to fix this?
Thanks,
Lando

"Lanwench [MVP - Exchange]"

 

[Lanwench [MVP - Exchange]]

Thank you for the response. We do not switch between cached mode and
back regularly. It just happens when we need to take someone out of
cached mode for various reasons

Why would you, out of curiosity?

and then later put them back and they
have added a folder or changed an archive setting.

I do agree with you regarding PST files but we have limited disk
space

That's relatively cheap to fix. Note that PST file data is larger than the
same data in Exchange. Is disk space on your file server somehow cheaper
than disk space on Exchange?

and alot of our users receive large attachments and graphics
which chews up server space fast.

Mailbox quotas and instructions not to save every email they ever
sent/received, as they don't likely save every Pottery Barn catalog gotten
in the mail.

I also agree on the issue of not
keeping every email but unfortunately upper management has set these
standards and teaching users to clean things up is another matter
altogether.

OK. Inform said management they need to change their minds or shell out for
more disk space/Exchange Enterprise, and appropriately upgraded backup
media, and a suitably adjusted "accepted backup/restore" timeframe.

You can have whatever you want. You just have to pay for it.

We do keep our PST files on a network server which I know
Microsoft doesn't support but it does work and provides some backup
protection.

Fine - many people do this. I will not support it myself.

With this in mind does can anyone tell me if this is a bug or is
there a setting somewhere to fix this?

Can't tell you as I haven't - and wouldn't - try your config. Sorry. Hope
someone else will chime in. I stand by my previous statements/advice.

Thanks,
Lando

"Lanwench [MVP - Exchange]"

I'm not sure - I've never tried it. Why would you constantly be
switching back and forth between cached/not cached anyway?

The real reason I'm posting a reply at all is that I strongly
discourage use
of autoarchive when you have Exchange. Any data you care about
belongs on the server, not in fragile/corruptible/not backupable (?)
PST files on the local hard drive. Avoid using PST files.

Remember, if you are running low on disk space on the server/near
hitting the 16GB store limit/user is reaching quota limit, you have
additional Exchange storage available in the public folders. I have
seen waaay too many
users lose data with autoarchive - either the HD blows up, or they
didn't know they had it enabled, or the PST file got corrupt (and
again, you really
can't centrally back up local PST files), etc. If you care about it,
leave it on the server.

And it is also a sad fact that people need to learn not to save
*every single piece of mail* they ever sent or received. They didn't
do this before
computers existed - do they still have that paper memo from the HR
department about "Hawaiian Shirt Fridays" that was sent out eight
years ago?

;-)