Organize Word Docs

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Guest

I need to find a way to organize a large amount of MS Word and Excel docs on our local LAN. If I write a memo, and send it to the rest of my co-workers, they may add or make corrections. Therefore a lot duplicates or drafts accumulate. Is there a way to track these changes, and scan a directory and find the most recent document with out using the "Date Modified" field? I would hate to go through each doc and read them all and keep the final version and delete the drafts?

Any suggestions would be great.
 
Why do a lot of duplicates and drafts accumulate? If you're working from a
shared folder on a LAN, why are you not all working on the same file? But in
any case, Windows Explorer shows the date modified. Assuming your users have
been reasonably disciplined about file names, sort by name and date and
delete all but the most recent. You can also use Word's Compare Documents
feature if you need to check the detail of what's changed.

There are packages around that do what you ask, but mostly quite expensive
and in my experience fairly pointless. If users do a SaveAs every time they
work on a document you'll be pushing sh*t uphill to bring order to the
setup, whatever utilities you use.



Greg said:
I need to find a way to organize a large amount of MS Word and Excel docs
Click to expand...
on our local LAN. If I write a memo, and send it to the rest of my
co-workers, they may add or make corrections. Therefore a lot duplicates or
drafts accumulate. Is there a way to track these changes, and scan a
directory and find the most recent document with out using the "Date
Modified" field? I would hate to go through each doc and read them all and
keep the final version and delete the drafts?
 
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