Numbering within Document

[Guest]

Hello All,

I am in need of assistance, I was wondering if anyone knew if you could have
automatic numbering within your paragraphs for example:

1. blah blah blah as referred to in Exhbit A and Exhibit B. (A and B would
be numbered so that if the exhibits were moved around they would
automatically change).

Hopefully I am being clear enough.

 

[Margaret Aldis]

Provided Exhibit A and B have been numbered using caption labels or using
autonumbering you can refer to them using Insert > References > Cross
reference.

Is that what you mean?

 

[Guest]

Hi Margaret,

Thank you for your response that is not exactly what I mean. There are no
attachments to the document. The document is 100 pages long and I have upto
Exhibit ZZ and plan on moving them around but do not want to have to renumber
all of the text. I want to be able to cut and paste and have the Exhibit
Letter update automatically. I tried using the Caption as I already have
numbering in my document for each paragraph. I changed the formatting of my
numbered paragraph but once I used my format painter and reapplied the style
it fixed itself. Is there an easier way or a way I can create a shortcut for
the caption?

 

[Suzanne S. Barnhill]

To clarify, are you using the Insert | Reference | Caption feature to insert
your captions? If so, then you should be able to use Insert | Reference |
Cross-reference to cross-reference them.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Guest]

Hi Everyone,

I don't think I was being clear or else I am not understanding so I am going
to attach an example.

Attached hereto and marked as Exhibit “D†to this Affidavit are true copies
of extracts from the Examination for Discovery of [name] in Action No.
S[action number], held on February 25, 2004.

The above paragraph is from my document, I want to make the "D" in Exhibit
"D" number automatically so that when I decide to move my paragraphs around
it automatically changes to the next correct letter. (i.e. If I move my
paragraph to where Exhibit H is, it becomes Exhibit and the old Exhibit H
become Exhibit "I"). The Exhibits are not in the document they are actual
documents that are attached when the document is complete.

I hope I made more sense this time.

 

[Margaret Aldis]

OK, now we're getting somewhere. You're looking for a sequential number to
appear within the paragraph - the number comes from the seqential position,
not picked up from the thing being referred.

You can either use a SEQ field or a LISTNUM field to do this - see help for
details.The SEQ field is probably more reliable because all the details
about the numbering format are held in the field itself - but you'll need to
update fields to see the number update after a move. LISTNUMs automatically
update, but they refer to numbering set up and named using Format > Bullets
and Numbering which is trickier to get right.

Once you have the field (and numbering format, for a named LISTNUM) set up,
store the field as AutoText (in fact, store the whole reference "Exhibit
{field} ") so you can insert it quickly and easily where you want it.

--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk

Hi Everyone,

I don't think I was being clear or else I am not understanding so I am
going
to attach an example.

Attached hereto and marked as Exhibit "D" to this Affidavit are true
copies
of extracts from the Examination for Discovery of [name] in Action No.
S[action number], held on February 25, 2004.

The above paragraph is from my document, I want to make the "D" in Exhibit
"D" number automatically so that when I decide to move my paragraphs
around
it automatically changes to the next correct letter. (i.e. If I move my
paragraph to where Exhibit H is, it becomes Exhibit and the old Exhibit H
become Exhibit "I"). The Exhibits are not in the document they are actual
documents that are attached when the document is complete.

I hope I made more sense this time.


--
Thank you in advance,
LeiLani

To clarify, are you using the Insert | Reference | Caption feature to
insert
your captions? If so, then you should be able to use Insert | Reference |
Cross-reference to cross-reference them.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup
so
all may benefit.

 

[Guest]

Hi Margaret,

That is great, we are definately getting somewhere, now I need to ask how to
set up the SEQ. I went to insert - field - numbering - SEQ - options - A,B,C
- add to field and then OK. The response I received was "Error! No sequence
specified". I should also mention that I am working in Word 97 (I know wrong
- but it is what work provides).
--
Thank you in advance,
LeiLani

OK, now we're getting somewhere. You're looking for a sequential number to
appear within the paragraph - the number comes from the seqential position,
not picked up from the thing being referred.

You can either use a SEQ field or a LISTNUM field to do this - see help for
details.The SEQ field is probably more reliable because all the details
about the numbering format are held in the field itself - but you'll need to
update fields to see the number update after a move. LISTNUMs automatically
update, but they refer to numbering set up and named using Format > Bullets
and Numbering which is trickier to get right.

Once you have the field (and numbering format, for a named LISTNUM) set up,
store the field as AutoText (in fact, store the whole reference "Exhibit
{field} ") so you can insert it quickly and easily where you want it.

--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk

Hi Everyone,

I don't think I was being clear or else I am not understanding so I am
going
to attach an example.

Attached hereto and marked as Exhibit "D" to this Affidavit are true
copies
of extracts from the Examination for Discovery of [name] in Action No.
S[action number], held on February 25, 2004.

The above paragraph is from my document, I want to make the "D" in Exhibit
"D" number automatically so that when I decide to move my paragraphs
around
it automatically changes to the next correct letter. (i.e. If I move my
paragraph to where Exhibit H is, it becomes Exhibit and the old Exhibit H
become Exhibit "I"). The Exhibits are not in the document they are actual
documents that are attached when the document is complete.

I hope I made more sense this time.


--
Thank you in advance,
LeiLani

To clarify, are you using the Insert | Reference | Caption feature to
insert
your captions? If so, then you should be able to use Insert | Reference |
Cross-reference to cross-reference them.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup
so
all may benefit.

Hi Margaret,

Thank you for your response that is not exactly what I mean. There are
no
attachments to the document. The document is 100 pages long and I have
upto
Exhibit ZZ and plan on moving them around but do not want to have to
renumber
all of the text. I want to be able to cut and paste and have the
Exhibit
Letter update automatically. I tried using the Caption as I already
have
numbering in my document for each paragraph. I changed the formatting
of
my
numbered paragraph but once I used my format painter and reapplied the
style
it fixed itself. Is there an easier way or a way I can create a
shortcut
for
the caption?
--
Thank you in advance,
LeiLani


:

Provided Exhibit A and B have been numbered using caption labels or
using
autonumbering you can refer to them using Insert > References > Cross
reference.

Is that what you mean?

--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk




Hello All,

I am in need of assistance, I was wondering if anyone knew if you
could
have
automatic numbering within your paragraphs for example:

1. blah blah blah as referred to in Exhbit A and Exhibit B. (A
and B
would
be numbered so that if the exhibits were moved around they would
automatically change).

Hopefully I am being clear enough.

 

[Guest]

--
Thank you in advance,
LeiLani

OK, now we're getting somewhere. You're looking for a sequential number to
appear within the paragraph - the number comes from the seqential position,
not picked up from the thing being referred.

You can either use a SEQ field or a LISTNUM field to do this - see help for
details.The SEQ field is probably more reliable because all the details
about the numbering format are held in the field itself - but you'll need to
update fields to see the number update after a move. LISTNUMs automatically
update, but they refer to numbering set up and named using Format > Bullets
and Numbering which is trickier to get right.

Once you have the field (and numbering format, for a named LISTNUM) set up,
store the field as AutoText (in fact, store the whole reference "Exhibit
{field} ") so you can insert it quickly and easily where you want it.

--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk

Hi Everyone,

I don't think I was being clear or else I am not understanding so I am
going
to attach an example.

Attached hereto and marked as Exhibit "D" to this Affidavit are true
copies
of extracts from the Examination for Discovery of [name] in Action No.
S[action number], held on February 25, 2004.

The above paragraph is from my document, I want to make the "D" in Exhibit
"D" number automatically so that when I decide to move my paragraphs
around
it automatically changes to the next correct letter. (i.e. If I move my
paragraph to where Exhibit H is, it becomes Exhibit and the old Exhibit H
become Exhibit "I"). The Exhibits are not in the document they are actual
documents that are attached when the document is complete.

I hope I made more sense this time.


--
Thank you in advance,
LeiLani

To clarify, are you using the Insert | Reference | Caption feature to
insert
your captions? If so, then you should be able to use Insert | Reference |
Cross-reference to cross-reference them.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup
so
all may benefit.

Hi Margaret,

Thank you for your response that is not exactly what I mean. There are
no
attachments to the document. The document is 100 pages long and I have
upto
Exhibit ZZ and plan on moving them around but do not want to have to
renumber
all of the text. I want to be able to cut and paste and have the
Exhibit
Letter update automatically. I tried using the Caption as I already
have
numbering in my document for each paragraph. I changed the formatting
of
my
numbered paragraph but once I used my format painter and reapplied the
style
it fixed itself. Is there an easier way or a way I can create a
shortcut
for
the caption?
--
Thank you in advance,
LeiLani


:

Provided Exhibit A and B have been numbered using caption labels or
using
autonumbering you can refer to them using Insert > References > Cross
reference.

Is that what you mean?

--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk




Hello All,

I am in need of assistance, I was wondering if anyone knew if you
could
have
automatic numbering within your paragraphs for example:

1. blah blah blah as referred to in Exhbit A and Exhibit B. (A
and B
would
be numbered so that if the exhibits were moved around they would
automatically change).

Hopefully I am being clear enough.

 

[Suzanne S. Barnhill]

You have to specify an identifier for the sequence. It can be anything, but
in this case it would make sense to call it Exhibit. So your SEQ field will
be:

{ SEQ Exhibit \* ALPHABETIC }

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

Hi Margaret,

That is great, we are definately getting somewhere, now I need to ask how to
set up the SEQ. I went to insert - field - numbering - SEQ - options - A,B,C
- add to field and then OK. The response I received was "Error! No sequence
specified". I should also mention that I am working in Word 97 (I know wrong
- but it is what work provides).
--
Thank you in advance,
LeiLani

OK, now we're getting somewhere. You're looking for a sequential number to
appear within the paragraph - the number comes from the seqential position,
not picked up from the thing being referred.

You can either use a SEQ field or a LISTNUM field to do this - see help for
details.The SEQ field is probably more reliable because all the details
about the numbering format are held in the field itself - but you'll need to
update fields to see the number update after a move. LISTNUMs automatically
update, but they refer to numbering set up and named using Format > Bullets
and Numbering which is trickier to get right.

Once you have the field (and numbering format, for a named LISTNUM) set up,
store the field as AutoText (in fact, store the whole reference "Exhibit
{field} ") so you can insert it quickly and easily where you want it.

--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk

Hi Everyone,

I don't think I was being clear or else I am not understanding so I am
going
to attach an example.

Attached hereto and marked as Exhibit "D" to this Affidavit are true
copies
of extracts from the Examination for Discovery of [name] in Action No.
S[action number], held on February 25, 2004.

The above paragraph is from my document, I want to make the "D" in Exhibit
"D" number automatically so that when I decide to move my paragraphs
around
it automatically changes to the next correct letter. (i.e. If I move my
paragraph to where Exhibit H is, it becomes Exhibit and the old Exhibit H
become Exhibit "I"). The Exhibits are not in the document they are actual
documents that are attached when the document is complete.

I hope I made more sense this time.


--
Thank you in advance,
LeiLani


:

To clarify, are you using the Insert | Reference | Caption feature to
insert
your captions? If so, then you should be able to use Insert | Reference |
Cross-reference to cross-reference them.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup
so
all may benefit.

Hi Margaret,

Thank you for your response that is not exactly what I mean. There are
no
attachments to the document. The document is 100 pages long and I have
upto
Exhibit ZZ and plan on moving them around but do not want to have to
renumber
all of the text. I want to be able to cut and paste and have the
Exhibit
Letter update automatically. I tried using the Caption as I already
have
numbering in my document for each paragraph. I changed the formatting
of
my
numbered paragraph but once I used my format painter and reapplied the
style
it fixed itself. Is there an easier way or a way I can create a
shortcut
for
the caption?
--
Thank you in advance,
LeiLani


:

Provided Exhibit A and B have been numbered using caption labels or
using
autonumbering you can refer to them using Insert > References > Cross
reference.

Is that what you mean?

--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk




Hello All,

I am in need of assistance, I was wondering if anyone knew if you
could
have
automatic numbering within your paragraphs for example:

1. blah blah blah as referred to in Exhbit A and Exhibit B. (A
and B
would
be numbered so that if the exhibits were moved around they would
automatically change).

Hopefully I am being clear enough.

 

[Guest]

Thank you Suzanne that was what I needed. Thank you, very much.
--
Thank you in advance,
LeiLani

You have to specify an identifier for the sequence. It can be anything, but
in this case it would make sense to call it Exhibit. So your SEQ field will
be:

{ SEQ Exhibit \* ALPHABETIC }

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

Hi Margaret,

That is great, we are definately getting somewhere, now I need to ask how to
set up the SEQ. I went to insert - field - numbering - SEQ - options - A,B,C
- add to field and then OK. The response I received was "Error! No sequence
specified". I should also mention that I am working in Word 97 (I know wrong
- but it is what work provides).
--
Thank you in advance,
LeiLani

OK, now we're getting somewhere. You're looking for a sequential number to
appear within the paragraph - the number comes from the seqential position,
not picked up from the thing being referred.

You can either use a SEQ field or a LISTNUM field to do this - see help for
details.The SEQ field is probably more reliable because all the details
about the numbering format are held in the field itself - but you'll need to
update fields to see the number update after a move. LISTNUMs automatically
update, but they refer to numbering set up and named using Format > Bullets
and Numbering which is trickier to get right.

Once you have the field (and numbering format, for a named LISTNUM) set up,
store the field as AutoText (in fact, store the whole reference "Exhibit
{field} ") so you can insert it quickly and easily where you want it.

--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk



Hi Everyone,

I don't think I was being clear or else I am not understanding so I am
going
to attach an example.

Attached hereto and marked as Exhibit "D" to this Affidavit are true
copies
of extracts from the Examination for Discovery of [name] in Action No.
S[action number], held on February 25, 2004.

The above paragraph is from my document, I want to make the "D" in Exhibit
"D" number automatically so that when I decide to move my paragraphs
around
it automatically changes to the next correct letter. (i.e. If I move my
paragraph to where Exhibit H is, it becomes Exhibit and the old Exhibit H
become Exhibit "I"). The Exhibits are not in the document they are actual
documents that are attached when the document is complete.

I hope I made more sense this time.


--
Thank you in advance,
LeiLani


:

To clarify, are you using the Insert | Reference | Caption feature to
insert
your captions? If so, then you should be able to use Insert | Reference |
Cross-reference to cross-reference them.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup
so
all may benefit.

Hi Margaret,

Thank you for your response that is not exactly what I mean. There are
no
attachments to the document. The document is 100 pages long and I have
upto
Exhibit ZZ and plan on moving them around but do not want to have to
renumber
all of the text. I want to be able to cut and paste and have the
Exhibit
Letter update automatically. I tried using the Caption as I already
have
numbering in my document for each paragraph. I changed the formatting
of
my
numbered paragraph but once I used my format painter and reapplied the
style
it fixed itself. Is there an easier way or a way I can create a
shortcut
for
the caption?
--
Thank you in advance,
LeiLani


:

Provided Exhibit A and B have been numbered using caption labels or
using
autonumbering you can refer to them using Insert > References > Cross
reference.

Is that what you mean?

--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk




Hello All,

I am in need of assistance, I was wondering if anyone knew if you
could
have
automatic numbering within your paragraphs for example:

1. blah blah blah as referred to in Exhbit A and Exhibit B. (A
and B
would
be numbered so that if the exhibits were moved around they would
automatically change).

Hopefully I am being clear enough.

 

[Lorrie]

this string answers my question exactly, but I'm not familiar with it, and
haven't tried it yet. I'd like ot print the instructions. How do I do this?


Thanks, Lorrie

--
Thank you in advance,
LeiLani

OK, now we're getting somewhere. You're looking for a sequential number to
appear within the paragraph - the number comes from the seqential position,
not picked up from the thing being referred.

You can either use a SEQ field or a LISTNUM field to do this - see help for
details.The SEQ field is probably more reliable because all the details
about the numbering format are held in the field itself - but you'll need to
update fields to see the number update after a move. LISTNUMs automatically
update, but they refer to numbering set up and named using Format > Bullets
and Numbering which is trickier to get right.

Once you have the field (and numbering format, for a named LISTNUM) set up,
store the field as AutoText (in fact, store the whole reference "Exhibit
{field} ") so you can insert it quickly and easily where you want it.

--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk

Hi Everyone,

I don't think I was being clear or else I am not understanding so I am
going
to attach an example.

Attached hereto and marked as Exhibit "D" to this Affidavit are true
copies
of extracts from the Examination for Discovery of [name] in Action No.
S[action number], held on February 25, 2004.

The above paragraph is from my document, I want to make the "D" in Exhibit
"D" number automatically so that when I decide to move my paragraphs
around
it automatically changes to the next correct letter. (i.e. If I move my
paragraph to where Exhibit H is, it becomes Exhibit and the old Exhibit H
become Exhibit "I"). The Exhibits are not in the document they are actual
documents that are attached when the document is complete.

I hope I made more sense this time.


--
Thank you in advance,
LeiLani


:

To clarify, are you using the Insert | Reference | Caption feature to
insert
your captions? If so, then you should be able to use Insert | Reference |
Cross-reference to cross-reference them.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup
so
all may benefit.

Hi Margaret,

Thank you for your response that is not exactly what I mean. There are
no
attachments to the document. The document is 100 pages long and I have
upto
Exhibit ZZ and plan on moving them around but do not want to have to
renumber
all of the text. I want to be able to cut and paste and have the
Exhibit
Letter update automatically. I tried using the Caption as I already
have
numbering in my document for each paragraph. I changed the formatting
of
my
numbered paragraph but once I used my format painter and reapplied the
style
it fixed itself. Is there an easier way or a way I can create a
shortcut
for
the caption?
--
Thank you in advance,
LeiLani


:

Provided Exhibit A and B have been numbered using caption labels or
using
autonumbering you can refer to them using Insert > References > Cross
reference.

Is that what you mean?

--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk




Hello All,

I am in need of assistance, I was wondering if anyone knew if you
could
have
automatic numbering within your paragraphs for example:

1. blah blah blah as referred to in Exhbit A and Exhibit B. (A
and B
would
be numbered so that if the exhibits were moved around they would
automatically change).

Hopefully I am being clear enough.

 

[Stefan Blom]

Right-click the frame containing the text and then choose Print from the
context menu.

Note that you can learn more about SEQ fields in Word Help:

Field codes: Seq (Sequence) field
http://office.microsoft.com/en-us/word/HP051861901033.aspx?pid=CH061047291033

--
Stefan Blom
Microsoft Word MVP

this string answers my question exactly, but I'm not familiar with it, and
haven't tried it yet. I'd like ot print the instructions. How do I do
this?


Thanks, Lorrie

--
Thank you in advance,
LeiLani

OK, now we're getting somewhere. You're looking for a sequential number
to
appear within the paragraph - the number comes from the seqential
position,
not picked up from the thing being referred.

You can either use a SEQ field or a LISTNUM field to do this - see help
for
details.The SEQ field is probably more reliable because all the details
about the numbering format are held in the field itself - but you'll
need to
update fields to see the number update after a move. LISTNUMs
automatically
update, but they refer to numbering set up and named using Format >
Bullets
and Numbering which is trickier to get right.

Once you have the field (and numbering format, for a named LISTNUM) set
up,
store the field as AutoText (in fact, store the whole reference
"Exhibit
{field} ") so you can insert it quickly and easily where you want it.

--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk



Hi Everyone,

I don't think I was being clear or else I am not understanding so I
am
going
to attach an example.

Attached hereto and marked as Exhibit "D" to this Affidavit are true
copies
of extracts from the Examination for Discovery of [name] in Action
No.
S[action number], held on February 25, 2004.

The above paragraph is from my document, I want to make the "D" in
Exhibit
"D" number automatically so that when I decide to move my paragraphs
around
it automatically changes to the next correct letter. (i.e. If I move
my
paragraph to where Exhibit H is, it becomes Exhibit and the old
Exhibit H
become Exhibit "I"). The Exhibits are not in the document they are
actual
documents that are attached when the document is complete.

I hope I made more sense this time.


--
Thank you in advance,
LeiLani


:

To clarify, are you using the Insert | Reference | Caption feature
to
insert
your captions? If so, then you should be able to use Insert |
Reference |
Cross-reference to cross-reference them.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the
newsgroup
so
all may benefit.

Hi Margaret,

Thank you for your response that is not exactly what I mean.
There are
no
attachments to the document. The document is 100 pages long and I
have
upto
Exhibit ZZ and plan on moving them around but do not want to have
to
renumber
all of the text. I want to be able to cut and paste and have the
Exhibit
Letter update automatically. I tried using the Caption as I
already
have
numbering in my document for each paragraph. I changed the
formatting
of
my
numbered paragraph but once I used my format painter and reapplied
the
style
it fixed itself. Is there an easier way or a way I can create a
shortcut
for
the caption?
--
Thank you in advance,
LeiLani


:

Provided Exhibit A and B have been numbered using caption labels
or
using
autonumbering you can refer to them using Insert > References >
Cross
reference.

Is that what you mean?

--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk




Hello All,

I am in need of assistance, I was wondering if anyone knew if
you
could
have
automatic numbering within your paragraphs for example:

1. blah blah blah as referred to in Exhbit A and Exhibit B.
(A
and B
would
be numbered so that if the exhibits were moved around they
would
automatically change).

Hopefully I am being clear enough.