New Database Design

[Ron A.]

I need to create a database that tracks the purchases of employees. Here are
some details:

3 employees buy auto parts, tools and office supplies for a maintenance
shop. I would like to track the employee, purchase details, vendor used and
catagorize the purchase as either tools, auto parts, tires or office
supplies. Then quarterly our RA will run a query to print a report that show
how much has been spent on the different catagories.

I know I will need tables for: employees, catagories, purchase details and
invoices. Does this seem correct? Does anyone have any suggestions for a
better design? Will I need a junction table? Thanks.

 

[Gina Whipp]

Ron,

I would suggest you look at the Northwind database that should help you in
determining tables needed. (At fist glance, I see you didn't mention a
tblVendors and tblInventory.)

You didn't mention whether or not this is your first database. If it is
have a look at...

Jeff Conrad's resources page:
http://www.accessmvp.com/JConrad/accessjunkie/resources.html

The Access Web resources page:
http://www.mvps.org/access/resources/index.html

A free tutorial written by Crystal (MS Access MVP):
http://allenbrowne.com/casu-22.html

MVP Allen Browne's tutorials:
http://allenbrowne.com/links.html#Tutorials


http://www.databasedev.co.uk/table-of-contents.html


You also might find some helpful data models here...

http://www.databasedev.co.uk/data_models.html

--
Gina Whipp

"I feel I have been denied critical, need to know, information!" - Tremors
II

http://www.regina-whipp.com/index_files/TipList.htm

 

[Ron A.]

Thanks Steve,

Here is a follow up question. The purchase number used is the
registration number for the vehicle, so since that would create duplicate
purchase numbers, would I be correct in using an auto number for the
PurchaseID and add a column for a purchaseNumber? Also, should this be done
with the TbleInvoice?

Thanks again.

 

[John... Visio MVP]

Ron, I provide help with Access, Excel and Word applications for a nominal
fee. If you need extensive help with your database, I can help you for
only a small fee. If you only have small questions like here in your post,
post to the newsgroup; if I see them, I'll try and answer.

Steve
(e-mail address removed)

These newsgroups are provided by Microsoft for FREE peer to peer support.
There are many highly qualified individuals who gladly help for free. Stevie
is not one of them, but he is the only one who just does not get the idea of
"FREE" support. He offers questionable results at unreasonable prices. If he
was any good, the "thousands" of people he claims to have helped would be
flooding him with work, but there appears to be a continuous drought and he
needs to constantly grovel for work.

A few gems gleaned from the Word New User newsgroup over the Christmas
holidays to show Stevie's "expertise" in Word.


Dec 17, 2008 7:47 pm

Word 2007 ..........
In older versions of Word you could highlght some text then go to Format -
Change Case and change the case of the hoghloghted text. Is this still
available in Word 2007? Where?
Thanks! Steve


Dec 22, 2008 8:22 pm

I am designing a series of paystubs for a client. I start in landscape and
draw a table then add columns and rows to setup labels and their
corresponding value. This all works fine. After a landscape version is
completed, I next need to design a portrait version. Rather than strating
from scratch, I'd like to be able to cut and paste from the landscape
version and design the portrait version.
Steve


Dec 24, 2008, 1:12 PM

How do you protect the document for filling in forms?
Steve


One of my favourites:
Dec 30, 2008 8:07 PM - a reply to stevie
(The original poster asked how to sort a list and stevie offered to create
the OP an Access database)

Yes, you are right but a database is the correct tool to use not a
spreadsheet.

Not at all. If it's just a simple list then a spreadsheet is perfectly
adequate...




John... Visio MVP

 

[BruceM]

Steve's solicitation was inappropriate. If you are even considering using
his "services", do a newsgroup search first. There are things about his
track record that you should know.

There is much to be said for using autonumber when the number itself doesn't
matter, but it is unnecessarily rigid to say you should use autonumber as
the PK of every table. There are ways of generating sequential numbers,
such as would be used for invoice numbers (auditors tend not to like gaps),
that do not rely on user input. It could be that the invoice numbering
system has changed in the past, and may again in the future, so you would
use an autonumber behind the scenes while generating a unique invoice number
too, but it all depends on the situation.

Gina posted some links that I expect you will find to be quite useful and
informative.