New changes being tracked even when the function is turned off

[Guest]

I'm using Word 2003 and, even though track changes is turned off, some of my
changes are being shown as tracked. I don't mean existing changes that were
there before I turned off the function - these are new ones being created as
I edit.

The problem happens mainly when a heading is inserted or deleted which
causes subsequent headings to be renumbered; the numbering updates
automatically as it should but the old numbers are shown as strikeout.

Any help would be appreciated, this is driving me crazy!

 

[Cindy M -WordMVP-]

Hi Nikki,

I sometimes see this with documents that originated in an older version of Word
(2000 or 97, usually), or that were edited in that version. I've never found
any way of solving it, short of recreating the document (copy all but the last
paragraph mark into a new document). Although saving as XML, closing and
re-opening and saving again as a *.doc *might* help - you'd have to give it a
try.

I'm using Word 2003 and, even though track changes is turned off, some of my
changes are being shown as tracked. I don't mean existing changes that were
there before I turned off the function - these are new ones being created as
I edit.

The problem happens mainly when a heading is inserted or deleted which
causes subsequent headings to be renumbered; the numbering updates
automatically as it should but the old numbers are shown as strikeout.

Any help would be appreciated, this is driving me crazy!

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

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[Guest]

Thanks Cindy, I've tried saving in all sorts of formats and reopening but the
marks are still there. The problem with your other suggestion is that all my
genuine track changes will disappear as well as the ones I want to lose!

Thanks again for your help - maybe this is something I'll just have to put
up with :-(

Nikki

 

[Cindy M -WordMVP-]

Hi =?Utf-8?B?bmlra2lMUg==?=,

The problem with your other suggestion is that all my
genuine track changes will disappear as well as the ones I want to lose!

Umm. There is a way to copy/paste and retain your changes, I can just
never keep straight which combination of settings is required...

I think it's:
- track changes OFF in the target (new) document
- track changes ON in the source (existing) document

when you copy from the source into the target, the tracked changes should
come across. If you're lucky, the internal file structures of the new
document should let you accept/reject the bullet changes - finally - and
it shouldn't kick in any more. No guarantees, though

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

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[Suzanne S. Barnhill]

I never can remember what the magic combo is, either, but Shauna explains it
in http://www.shaunakelly.com/word/trackchanges/HowTrackChangesWorks.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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all may benefit.

 

[Guest]

Thanks for your suggestions Cindy and Suzanne,

Track changes OFF in both the new and existing documents retains any
existing changes when you copy/paste (very useful to know - I thought it
couldn't be done!).

It still copies across the changes to the numbering but now it DOES allow me
to accept the changes individually. It's not a perfect solution when working
with large documents but it's a huge step in the right direction. Maybe it
would be possible to automate that with a macro...but that's for another day!

Thanks again for all your help,
Nikki

 

[Cindy M -WordMVP-]

Hi =?Utf-8?B?bmlra2lMUg==?=,

It still copies across the changes to the numbering but now it DOES allow me
to accept the changes individually. It's not a perfect solution when working
with large documents but it's a huge step in the right direction.

Thanks for letting us know it does have some effect.

You could TRY Insert/File. If the problem still occurs, try typing a bit of
text at the top, then Insert/File. In this case you'll lose header, footers and
all other section formatting (for the last section, if you have more than one),
but it will probably drop the damaged area. Don't know if this would be less
work for you than copy/paste...

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

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