Multiple workbooks to one worksheet




I am needing a VBA script to combine multiple workbooks of multiple sheets
to a single worksheet. Basically i have a lot of workbooks which have all the
same headers but i want to combine all of these into one big speadsheet.

I have found the script below which i have tried to use but it copies over
the top of every worksheet so it will only show the last one.

any ideas of how i can make it join to the bottom rather than over the top?

thank you!

Sub ImportDistricts()

Dim x As Long, z As Variant
Dim bk As Workbook, sh As Worksheet
Dim sh1 As Worksheet

' Change the next line to reflect the proper
' name and workbook where the data will be
' consolidated

Set sh = Workbooks("SummaryBecsAll.xls").Worksheets("BecsAll")

z = Application.GetOpenFilename(FileFilter:= _
"Excel files (*.xls), *.xls", MultiSelect:=True)
If Not IsArray(z) Then
MsgBox "Nothing selected"
Exit Sub
End If

'Open loop for action to be taken on all selected workbooks.

For x = 1 To UBound(z)

'Open the workbook(s) that were selected.
Set bk = Workbooks.Open(z(x))
'Check if sheet Mon1 exists
'Check if sheet Mon2 exists
'Check if sheet Mon3 exists
'Check if sheet Mon4 exists
'Check if sheet Mon5 exists
'Dont process a sheet if its name is "cover"
On Error Resume Next
Set sh1 = bk.Worksheets("Mon1")
Set sh1 = bk.Worksheets("Mon2")
Set sh1 = bk.Worksheets("Mon3")
Set sh1 = bk.Worksheets("Mon4")
Set sh1 = bk.Worksheets("Mon5")
On Error GoTo 0
' if it exists, copy the data
If Not sh1 Is Nothing Then
Set rng = sh1.Range("A2:X1646")
Set rng1 = sh.Cells(Rows.Count, 1).End(xlUp)(2)
rng1.PasteSpecial xlValues
rng1.PasteSpecial xlFormats
End If

'Close the District workbook without saving it.
bk.Close False

Next x

'Message box to inform user the job is complete.
MsgBox "The import is complete.", 64, "Done !!"
End Sub



Chip Pearson

Try some code like the following:

Sub BigMerge()

Dim DestCell As Range
Dim DataColumn As Variant
Dim NumberOfColumns As Variant
Dim WB As Workbook
Dim DestWB As Workbook
Dim WS As Worksheet
Dim FileNames As Variant
Dim N As Long
Dim R As Range
Dim StartRow As Long
Dim LastRow As Long
Dim RowNdx As Long

' Create a new workbook for the consolidated
' data.
Set DestWB = Workbooks.Add
' OR use the ActiveWorkbook:
'Set DestWB = ActiveWorkbook
' OR use an open workbook
'Set DestWB = Workbooks("Book1.xls")

' DestCell is the first cell where the consolidated
' data will be written.
Set DestCell = DestWB.Worksheets(1).Range("A1")

' DataColumn is the column on the worksheets to be
' consolidated where the actual data is. Data will
' be copied from this column.
DataColumn = "A"

' NumberOfColumns is the number of columns on each
' worksheet to be consolidated from which data will
' be copied. E.g., if your data is in range A1:J100,
' NumberOfColumns would be 10.
NumberOfColumns = 2

' StartRow is the row on the worksheets to be consolidated
' where the data starts. If your worksheet have heading/summary
' rows at the top, set this value to the row number where
' the actual data starts.
StartRow = 1

' Get the workbooks to consolidate
FileNames = Application.GetOpenFilename( _
filefilter:="Excel Files (*.xls*),*.xls*", _
Title:="Select the workbooks to merge.", MultiSelect:=True)
If IsArray(FileNames) = False Then
If FileNames = False Then
' User cancelled open dialog. get out.
Exit Sub
End If
End If

' Loop through all the selected files.
For N = LBound(FileNames) To UBound(FileNames)
' Open the workbook
Set WB = Workbooks.Open(Filename:=FileNames(N), ReadOnly:=True)
' Loop through all the worksheets in the workbook
For Each WS In WB.Worksheets
With WS
' Test if worksheet has content. It must have
' at least two cells with content. Otherwise,
' it is assumed to be empty and will not be
' processed.
If WS.UsedRange.Cells.Count > 1 Then
' Get the last row in DataColumn
' that has data.
LastRow = .Cells(.Rows.Count, DataColumn). _
' Loop through the rows, statring at StartRow
' and going down to LastRow.
For RowNdx = StartRow To LastRow
' Copy the cells on row RowNdx
' starting in DataColumn for NumberOfColumns'
' columns wide. Data is copied to
' DestCell.
.Cells(RowNdx, DataColumn). _
Resize(1, NumberOfColumns).Copy _
' Move the DestCell down one row.
Set DestCell = DestCell(2, 1)
Next RowNdx
End If
End With
Next WS
' close the workbook.
WB.Close savechanges:=False
Next N

End Sub

Chip Pearson
Microsoft Most Valuable Professional
Excel Product Group, 1998 - 2009
Pearson Software Consulting, LLC
(email on web site)


This works great Chip thank you mate!

is there anyway of it being able to take the blank rows out also?

Thanks for your help upto now!




See if this code works better. The code checks all the xls files inthe
folder called folder (change as required) and combines all the sheets into a
summary table. I did not get a chance to fully test the code. It should
work. The code assumes each workbook has a header in row 1 and ther are no
errors in the cells like #VALUE. It copies the formating but removes any
formulas. I needed to copy the formating because Dates were getting
transposed to number.

Sub Combinebooks()

Application.ScreenUpdating = False
'Assume the summary book is completeley blank

Folder = "c:\temp\"

NewRow = 2
NewCol = 1
FName = Dir(Folder & "*.xls")
With ThisWorkbook.Sheets("Sheet1")
Do While FName <> ""
Set bk = Workbooks.Open(Filename:=Folder & FName)
'check header to see if there are any new headers not
'in summary sheet
For Each sht In bk.Sheets
LastRow = sht.Cells.SpecialCells(xlCellTypeLastCell).Row

LastCol = sht.Cells(1, Columns.Count).End(xlToLeft).Column

'move all the data
For RowCount = 2 To LastRow
For ColCount = 1 To LastCol
ColHeader = sht.Cells(1, ColCount)
If ColHeader <> "" Then
'search for header in summary sheet
Set c = .Rows(1).Find(what:=ColHeader, _
LookIn:=xlValues, lookat:=xlWhole)
If c Is Nothing Then
'add header
.Cells(1, NewCol) = ColHeader
DataCol = NewCol
NewCol = NewCol + 1

DataCol = c.Column
End If

If sht.Cells(RowCount, ColCount) <> "" Then
sht.Cells(RowCount, ColCount).Copy _
Destination:=.Cells(NewRow, DataCol)
'remove formulas
.Cells(NewRow, DataCol).Copy
.Cells(NewRow, DataCol).PasteSpecial _
End If
End If
Next ColCount
NewRow = NewRow + 1
Next RowCount
Next sht

bk.Close savechanges:=False
FName = Dir()
End With
Application.ScreenUpdating = True

End Sub

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