MS Outlook 2007 Contact Problem

[Stymied001]

I use the pop-up data entry screen for the "Full Name" field when inputting
First and Last Names. Contact screen displays the full name as <<last name>>
<<first name>>. This displays the names in the wrong order on the screen AND
on the business card. Also, the phone numbers are input using the telephone
number data input screen. The phone numbers are displayed with the 1+ before
the area code. Business Cards sent to me by others are displayed correctly
for the "First Name" and telephone number fields. How do I change Outlook
Contacts to display proper order of first and last name in the "Full Name"
field and remove the "1+" preceding the area code and telephone number?

 

[Russ Valentine [MVP-Outlook]]

So what format did you specify for the Full Name field? Outlook just does
what you tell it to. This is end user error.
You can also easily configure Outlook not to automatically add the country
code to local numbers in Outlook's dialing options: Actions > Call Contact >
New Call...

 

[Stymied001]

Russ, thank you for your help. I loaded MS Small Business 2007 from DVD. I
don't recall being asked to format the "Full Name" Field. I searched within
the Help screens, but never found any format instructions except for the
"File As" field. I discovered that I could directly input to the "Full Name"
field without using the data entry dialogue box. For some reason, this
works. I have no idea from the Help screens how to format the Full Name field.

I tried to configure the phone number field to "not automatically add the
country code by using the Actions > Call Contact >", but the field has never
been checked so I don't why it is displaying the "1+". I tried directly
inputting the telephone number by not using the data entry dialogue box and
the business card does not display the "1+".

I could not find any Help instructions to fix the data entry formating.

I appreciate your being there because the Help screens certainly have not
been. Thanks!






--
Stymied001

So what format did you specify for the Full Name field? Outlook just does
what you tell it to. This is end user error.
You can also easily configure Outlook not to automatically add the country
code to local numbers in Outlook's dialing options: Actions > Call Contact >
New Call...
--
Russ Valentine
[MVP-Outlook]

I use the pop-up data entry screen for the "Full Name" field when inputting
First and Last Names. Contact screen displays the full name as <<last
name>>
<<first name>>. This displays the names in the wrong order on the screen
AND
on the business card. Also, the phone numbers are input using the
telephone
number data input screen. The phone numbers are displayed with the 1+
before
the area code. Business Cards sent to me by others are displayed
correctly
for the "First Name" and telephone number fields. How do I change Outlook
Contacts to display proper order of first and last name in the "Full Name"
field and remove the "1+" preceding the area code and telephone number?

 

[Russ Valentine [MVP-Outlook]]

You specify the format for the Full Name field the same place you do for
File As: Tools > Options > Preferences > Contact Options. Entering data
directly into the Full Name field is not recommended. Parse the elements
yourself if you want them to display correctly.
Your phone number question makes no sense. Sounds like Outlook is no longer
inserting the country code. So what is the question?
--
Russ Valentine
[MVP-Outlook]

Russ, thank you for your help. I loaded MS Small Business 2007 from DVD.
I
don't recall being asked to format the "Full Name" Field. I searched
within
the Help screens, but never found any format instructions except for the
"File As" field. I discovered that I could directly input to the "Full
Name"
field without using the data entry dialogue box. For some reason, this
works. I have no idea from the Help screens how to format the Full Name
field.

I tried to configure the phone number field to "not automatically add the
country code by using the Actions > Call Contact >", but the field has
never
been checked so I don't why it is displaying the "1+". I tried directly
inputting the telephone number by not using the data entry dialogue box
and
the business card does not display the "1+".

I could not find any Help instructions to fix the data entry formating.

I appreciate your being there because the Help screens certainly have not
been. Thanks!






--
Stymied001

So what format did you specify for the Full Name field? Outlook just does
what you tell it to. This is end user error.
You can also easily configure Outlook not to automatically add the
country
code to local numbers in Outlook's dialing options: Actions > Call
Contact >
New Call...
--
Russ Valentine
[MVP-Outlook]

I use the pop-up data entry screen for the "Full Name" field when
inputting
First and Last Names. Contact screen displays the full name as <<last
name>>
<<first name>>. This displays the names in the wrong order on the
screen
AND
on the business card. Also, the phone numbers are input using the
telephone
number data input screen. The phone numbers are displayed with the 1+
before
the area code. Business Cards sent to me by others are displayed
correctly
for the "First Name" and telephone number fields. How do I change
Outlook
Contacts to display proper order of first and last name in the "Full
Name"
field and remove the "1+" preceding the area code and telephone number?

 

[Cobra]

Hey Russ, I'm having the same issue Stymied001 is... I saw your post earlier
telling him where to find the dialing rules. I, like him would like to know
if there is a way you can go in so that your contacts don't automatically put
in the " +1 " in the dialing prefix. When I navigate to dialing options there
is a area for "Settings for phone number formatting and dialing". The
checkbox says, "Auto add country/region to local phone numbers". My box is
already unchecked so like him I'm trying to figure out how to remove the +1
since the box is already unchecked so it shouldn't be showing in the first
place.... It makes my phone numbers unreadable at times in my cell phone so I
wanted to shorten them down. Sorry for the length of this, hope you can help.

You specify the format for the Full Name field the same place you do for
File As: Tools > Options > Preferences > Contact Options. Entering data
directly into the Full Name field is not recommended. Parse the elements
yourself if you want them to display correctly.
Your phone number question makes no sense. Sounds like Outlook is no longer
inserting the country code. So what is the question?
--
Russ Valentine
[MVP-Outlook]

Russ, thank you for your help. I loaded MS Small Business 2007 from DVD.
I
don't recall being asked to format the "Full Name" Field. I searched
within
the Help screens, but never found any format instructions except for the
"File As" field. I discovered that I could directly input to the "Full
Name"
field without using the data entry dialogue box. For some reason, this
works. I have no idea from the Help screens how to format the Full Name
field.

I tried to configure the phone number field to "not automatically add the
country code by using the Actions > Call Contact >", but the field has
never
been checked so I don't why it is displaying the "1+". I tried directly
inputting the telephone number by not using the data entry dialogue box
and
the business card does not display the "1+".

I could not find any Help instructions to fix the data entry formating.

I appreciate your being there because the Help screens certainly have not
been. Thanks!






--
Stymied001

So what format did you specify for the Full Name field? Outlook just does
what you tell it to. This is end user error.
You can also easily configure Outlook not to automatically add the
country
code to local numbers in Outlook's dialing options: Actions > Call
Contact >
New Call...
--
Russ Valentine
[MVP-Outlook]
I use the pop-up data entry screen for the "Full Name" field when
inputting
First and Last Names. Contact screen displays the full name as <<last
name>>
<<first name>>. This displays the names in the wrong order on the
screen
AND
on the business card. Also, the phone numbers are input using the
telephone
number data input screen. The phone numbers are displayed with the 1+
before
the area code. Business Cards sent to me by others are displayed
correctly
for the "First Name" and telephone number fields. How do I change
Outlook
Contacts to display proper order of first and last name in the "Full
Name"
field and remove the "1+" preceding the area code and telephone number?

 

[Russ Valentine [MVP-Outlook]]

When that box is unchecked, Outlook will not put a +1 in front of phone
numbers. Obviously, the setting only applies to new numbers you enter, not
existing ones. So are you asking how to remove the +1 from your existing
numbers?
--
Russ Valentine
[MVP-Outlook]

Hey Russ, I'm having the same issue Stymied001 is... I saw your post
earlier
telling him where to find the dialing rules. I, like him would like to
know
if there is a way you can go in so that your contacts don't automatically
put
in the " +1 " in the dialing prefix. When I navigate to dialing options
there
is a area for "Settings for phone number formatting and dialing". The
checkbox says, "Auto add country/region to local phone numbers". My box is
already unchecked so like him I'm trying to figure out how to remove the
+1
since the box is already unchecked so it shouldn't be showing in the first
place.... It makes my phone numbers unreadable at times in my cell phone
so I
wanted to shorten them down. Sorry for the length of this, hope you can
help.

You specify the format for the Full Name field the same place you do for
File As: Tools > Options > Preferences > Contact Options. Entering data
directly into the Full Name field is not recommended. Parse the elements
yourself if you want them to display correctly.
Your phone number question makes no sense. Sounds like Outlook is no
longer
inserting the country code. So what is the question?
--
Russ Valentine
[MVP-Outlook]

Russ, thank you for your help. I loaded MS Small Business 2007 from
DVD.
I
don't recall being asked to format the "Full Name" Field. I searched
within
the Help screens, but never found any format instructions except for
the
"File As" field. I discovered that I could directly input to the "Full
Name"
field without using the data entry dialogue box. For some reason, this
works. I have no idea from the Help screens how to format the Full Name
field.

I tried to configure the phone number field to "not automatically add
the
country code by using the Actions > Call Contact >", but the field has
never
been checked so I don't why it is displaying the "1+". I tried
directly
inputting the telephone number by not using the data entry dialogue box
and
the business card does not display the "1+".

I could not find any Help instructions to fix the data entry formating.

I appreciate your being there because the Help screens certainly have
not
been. Thanks!






--
Stymied001


:

So what format did you specify for the Full Name field? Outlook just
does
what you tell it to. This is end user error.
You can also easily configure Outlook not to automatically add the
country
code to local numbers in Outlook's dialing options: Actions > Call
Contact >
New Call...
--
Russ Valentine
[MVP-Outlook]
I use the pop-up data entry screen for the "Full Name" field when
inputting
First and Last Names. Contact screen displays the full name as
<<last
name>>
<<first name>>. This displays the names in the wrong order on the
screen
AND
on the business card. Also, the phone numbers are input using the
telephone
number data input screen. The phone numbers are displayed with the
1+
before
the area code. Business Cards sent to me by others are displayed
correctly
for the "First Name" and telephone number fields. How do I change
Outlook
Contacts to display proper order of first and last name in the "Full
Name"
field and remove the "1+" preceding the area code and telephone
number?