Moving Mail to Folders

[Guest]

I have a very large mail box... I am look for a way to structure my mail into
folders… but instead of creating the folders myself… I am looking fro a way
that I can automate this process…

Can anyone help?

Regards - Paul

 

[Judy Gleeson \(MVP Outlook\)]

Yes - do not make folders. Use Categories and then the Rules function can
automatically Categorise emails. You can then view the Inbox grouped by
Category.

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I hope this helps you at least a little bit!

Judy Gleeson
MVP Outlook
Outlook trainer and author of Productiv_IT with Outlook

read my articles here: www.judygleeson.com
www.acorntraining.com.au
Canberra, Australia

how to post questions: http://support.microsoft.com/?id=555375

 

[Guest]

Set up folders and create Rules to sort mail. No way around creating folders
yourself.

 

[Guest]

Judy,
Will have to create the Categories myself?... if so it is just the same as
havig to create folders...

Regards

 

[Judy Gleeson \(MVP Outlook\)]

you create categories in the Master Category List (you just make them once).
Then you can use the Rules to automatically assign a Category to incoming
email based on some criteria. I can for example say any email that arrives
which mentions Microsoft, put it in the Microsoft Category.

If you've never used Categories, you're missing out on possibly THE most
useful and powerful aspects of Outlook.

I hope this helps you at least a little bit!

Judy Gleeson
MVP Outlook
Outlook trainer and author of Productiv_IT with Outlook

read my articles here: www.judygleeson.com
Canberra, Australia

how to post questions: http://support.microsoft.com/?id=555375

 

[PR]

Judy, thanks again... I have and still use Categories... but what I have
been trying to say... is that I have a very large mailbox... so I do not
know all the names of Categories I would need to setup... that is why I am
asking for a automatic why of doing this... if this is not the case I will
have to do what you suggest...

Regards - Paul

 

[Guest]

I have been thinking about this too. I tend to create folders by useename so
I was looking for a way to automtically categorize by sender. In contacts,
under the activity tab, all the emails from a person are listed. Maybe this
could help.