Moving Emails to a non-Outlook folder

[Guest]

I want to create a rule that will move emails from my Outlook inbox to a
non-Outlook (.pst) created folder (like a my documents folder). Currently
what I do is I drag and drop emails from Outlook to the appropriate folder.
But this method is extremely tedious.
I work at a law firm and I literally receive hundreds of Lexis Nexis
e-fillings every week. The bodies of these emails contain a text receipt of
the e-filling, and the filling itself in PDF format. It’s important for both
the receipt and the attachment(s) to remain together, that’s why I drag and
drop the entire email.
As an example I receive a Lexis Nexis filling regarding a particular matter,
then I drag and drop the email into a created folder for that matter. Then
when I or another user needs to access that file we just open the email and
view it with Outlook. This way we’re not printing out thousands of fillings
every week, thus we’re a little bit more paperless because of it. But I just
don’t have one matter I have thousands of them.
Can Outlook do what I need? If not are there any third party add-ons that
will do the job?
Many thanks

 

[Brian Tillman]

I want to create a rule that will move emails from my Outlook inbox
to a non-Outlook (.pst) created folder (like a my documents folder).

Saying "non-Outlook" and "PST" together like you are means to me that you
think PSTs are "non-Outlook". That's not true. PSTs ARE Outlook data
stores. However, your My Documents folder are, indeed, "non-Outlook".

Currently what I do is I drag and drop emails from Outlook to the
appropriate folder. But this method is extremely tedious.
I work at a law firm and I literally receive hundreds of Lexis Nexis
e-fillings every week. The bodies of these emails contain a text
receipt of the e-filling, and the filling itself in PDF format. It’s
important for both the receipt and the attachment(s) to remain
together, that’s why I drag and drop the entire email.
As an example I receive a Lexis Nexis filling regarding a particular
matter, then I drag and drop the email into a created folder for that
matter. Then when I or another user needs to access that file we just
open the email and view it with Outlook. This way we’re not printing
out thousands of fillings every week, thus we’re a little bit more
paperless because of it. But I just don’t have one matter I have
thousands of them.

Why are you not using a mail server like Exchange or an IMAP server to house
the messages in a Mail environment in a publicly-accessible folder?

Can Outlook do what I need? If not are there any third party add-ons
that will do the job?

See if something here helps:
http://www.slipstick.com/addins/housekeeping.htm

 

[Guest]

Thanks for the reply and the link!
There’s a lot of options to go through, hopefully one of them can help me out.

Exchange server is great. I love that the legal assistants can update the
attorneys Outlook calendars with it, but I don’t see how it’s beneficial to
me in this situation. But to be honest I don’t know that much about Exchange
server. All I want to do is match up Outlook items with their appropriate
folder on our server. For example I want to create a rule that says that
every email with this “cause no.†in its subject line should go to this
folder. I don’t want a publicly accessible folder with thousands of emails in
it, that’s what I’m trying to get rid of .

 

[Brian Tillman]

Exchange server is great. I love that the legal assistants can update
the attorneys Outlook calendars with it, but I don’t see how it’s
beneficial to me in this situation. But to be honest I don’t know
that much about Exchange server. All I want to do is match up Outlook
items with their appropriate folder on our server. For example I want
to create a rule that says that every email with this “cause no.†in
its subject line should go to this folder. I don’t want a publicly
accessible folder with thousands of emails in it, that’s what I’m
trying to get rid of .

Have an Exchange public folder for each cause number and use rules to move
messages containing the cause numbers to the appropriate public folders.